Assistant Administration Manager
Assistant Administration Manager
(3-8 Yrs )WALLSTREET EXCHANGE |
Abu Dhabi - United Arab Emirates , Dubai - Sharjah , United Arab Emirates - |
25-09-2017Job Description: - assistant administration manager
Tasks: -
Direct or coordinate the supportive services department of an organization.
Prepare and review operational reports and schedules to ensure accuracy and efficiency
Acquire, distribute and store supplies
Plan, administer and control budgets for contracts, equipment and supplies
Monitor the facility to ensure that it remains safe, secure, and well-maintained
Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems
Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
Knowledge: -
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
Abilities: -
The ability to communicate information and ideas in speaking so others will understand.
The ability to communicate information and ideas in writing so others will understand.
The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
The ability to apply general rules to specific problems to produce answers that make sense.
The ability to see details at close range (within a few feet of the observer).
The ability to speak clearly so others can understand you.
The ability to identify and understand the speech of another person.2017-09-25 16:50:55
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Assistant Manager Administration
Assistant Manager Administration
(4-10 Yrs )3i Infotech Limited |
Dubai, Sharjah |
25-09-2017Handling Travel and ticketingMust be well aware with the VISA process of UAECoordination with Visa offices.Coordination with different departments of the organization.Strong communication skills Multi tasking skills.Should be locally available in UAE2017-09-25 16:03:16
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Assistant Manager - Administration Suppo...
Assistant Manager - Administration Support - UAE National
(1-10 Yrs )Al Futtaim Group |
Dubai |
25-09-2017UAE National - assistant manager - administration Support - Al Futtaim Group Real Estate The main purpose of the job is to make sure that all office operations and procedures are implemented and in order to ensure that office needs are being fulfilled. The employee will be responsible for managing administrative staff and controlling Central Procurement documents. This role is required to ensure the best quality of services by providing office management and administrative services in a competent manner. This role serves to organise and supervise all of the administrative activities that facilitate the smooth running of the office. This role with report to the Head of Centralised Procurement Department and will be based out of Festival City, Dubai.RequirementsWe are looking for a UAE National graduate in any discipline with fluency in English. Someone with 7-10 years of work experience in office management, contract administration, with good knowledge of SAP would be most suitable for this role.2017-09-25 10:15:57
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Administration Assistant
Administration Assistant
(Fresher )Virtual Human Resources |
Dubai |
25-09-2017At VHR, we nurture an exceptional team. Our people are our heart and soul and thats why we invest heavily in staff training and development. We dont just talk about building careers: we actively work towards creating a brighter future for our staff in everything that we do.
We are looking for motivated, resourceful, diligent individuals who are ambitious and want to further their career. If that sounds like you then this is your opportunity to join an international technical recruitment consultancy specialising in Aerospace & Aviation, Formula 1 & Automotive, Engineering & Defence and IT.
Established in 2003 and now in its 12thyear of successful trading, VHR has offices in Central London, Dubai, Abu Dhabi and Manchester which service a rapidly growing mix of national and international clients. With a turnover of 20M and a multinational workforce of 40 staff speaking 16 different languages, VHR requires an enthusiastic team player to join the organisation at our Dubai office as an administration assistant.
The administration assistant will support the Dubai offices General manager on a wide variety of administrative tasks. The Dubai office is responsible for the day to day operation and long term development of some of the companys most prestigious client accounts, including major aerospace organisations and global airlines and thus requires world class service from VHR.
The administration assistant will provide a helpdesk service to support VHRs clients, contractors and candidates from first contact through the recruitment process and for the duration of their relationship with VHR.
The role incorporates many diverse administrative duties and some of the key tasks are outlined below. Organisation skills and attention to detail are the critical elements of this position.
Overview of duties:
Telephone Reception duties
Providing client and prospect client support via telephone, email and Skype
Providing candidate and contractor support via telephone, email and Skype
Managing correspondence
Retrieving documents
Maintaining data entry applications
Writing meeting notes
Support the General manager and colleagues
Resourcing for candidates
Client & Candidate research
Greeting and assisting guests
Maintaining filing systems.
Directing calls from switchboard
Distributing post
Scheduling appointments and travel arrangements
Booking flights, hotel accommodation and car hire as required
Managing cleaning staff
In addition to the above, you will be required to assist in ad hoc duties as and when directed by management.
Requirements
The ideal candidate will demonstrate:
Strong English language literacy skills and fluent English language verbal skills
Strong numeracy skills
Strong IT skills: proficiency in MS Excel and MS Word, along with good attention to detail
Proven written communication skills to a high level of grammatical attainment
The successful candidate will join our ambitious and growing organisation and will advance their career as the company continues to expand.
Hours of work are 9am 6pm Sunday to Thursday with additional hours worked as the business needs may require from time to time.
VHR can offer a competitive salary, annual leave, private health and other benefits including free daily access to a gym within the office complex.2017-09-25 16:07:05
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Administration Assistant
Administration Assistant
(1-10 Yrs )Taaleem |
Dubai, UAE |
25-09-2017High school qualifications or equivalent, plus two years' general clerical experience.Excellent knowledge of reprographics equipment and IT hardware and the ability to manage and deploy resources in the most efficient wayGood interpersonal and communication skillsKind and caring disposition, willing to helpProactive2017-09-25 12:00:01
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Administration Assistant
Administration Assistant
(1-10 Yrs )Pacific Prime |
Dubai, UAE |
25-09-2017- Excellent English communication skills (verbal and written)- Has a strong organizational, technical, interpersonal and communications skills- Excellent problem-solving skills- Computer Literate- Flexible, Competitive and a team player- Ability to prioritize and coordinate daily activity of office and multi-task in order to meet objectives with sense of urgency- Ability to use standard office equipment- Preferably with a medical background, not essential however (a graduate of any course may apply)- Experience in customer service is an advantage- Starting salary is from AED 3,000-3,500- Applicants must be in the UAE upon application to be qualified for an interview2017-09-25 14:48:35
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Administration Assistant
Administration Assistant
(1-10 Yrs )Irwin & Dow |
Dubai |
25-09-2017Based at our clients headquarters in Dubai, an opportunity has arisen to provide secretarial and administration support within this global management consultancy entity.The position is varied and will provide strong administration support to the regional HR department. We are looking for a true professional ready to take on her next career challenge.This role would suit an individual with two or three years corporate experience as a secretary or administrator within a professional organisation and someone who has garnered local geographical and regional knowledge. The right work ethic, personality and overall attitude is very important to our client and the company fit needs to be right.You will be an individual with a positive nature, high energy and a strong team spirit.RequirementsA strong interest in human resources and/or learning and developmentwould be of benefit.The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills.Corporate appearance and immaculate presentation is key in representing this amazing office and its business.English fluency, both written and spoken, is a prerequisite.2017-09-25 09:29:07
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Administration Assistant
Administration Assistant
(1-10 Yrs )Smartworld |
Dubai |
25-09-2017We are looking for a female employee to handle the admin responsibilities for the Sales Division and act as a PA for the division head with minimum 3 years of experience in a similar role. Preferably someone who can join immediately. Working days: Sat - Thu from 8 - 6 with one hour lunch break.
Work Location: Dubai, DieraRequirements- Candidate must have excellent Business communication skills.
- Strong Personality - Organized and can work under pressure - Candidate should be available locally for the interview - Only Female candidates are welcome to apply
- Minimum of 3 years of Experience2017-09-25 10:32:36
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Administration Assistant
Administration Assistant
(Fresher )Medtronic |
Dubai |
25-09-2017Role :MAIN PURPOSE OF JOB
Independently performs complex and diverse administrative duties. Daily activities may include interaction with high-level contacts and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgment.
MAIN JOB DUTIES/RESPONSIBILITIES
Handle telephone calls, make travel arrangements, schedule meetings and manage other requests for information.
Perform various administrative duties including facilities coordination, set up new hires, set up files, order supplies and equipment and distribute mail.
Types/creates graphical presentations/reports to be used for product/project reviews, vendor meetings, and customer meetings based on information and instruction received. Completes reprographics and binding requirements for distribution. Coordinates meetings including travel, accommodation, dinners etc.
Types and proofreads correspondence, reports, and forms; corrects grammar and formatting errors; drafts brief correspondence of a routine nature.
Acts as an information resource on organizational policies and procedures. Applies knowledge of business priorities and company organization when assisting in the development, implementation and monitoring of internal operating systems and procedures.
Collects, logs and organizes information from a variety of sources as requested.
Conducts special projects as directed and provides support to a functional group or business unit.
Interacts with peers, upper management, vendors, clients and customers on a frequent basis.
Maintains vacation log, organizes video and conference calls for the team.
Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment inventories.
Requirements :KNOWLEDGE / EDUCATION
High School diploma or equivalent
Knowledge of Microsoft Office Applications (Word, Excel, Access, PowerPoint)
JOB EXPERIENCE
5 years of administrative experience and training
SKILLS
Electronic meeting/calendar coordination
Travel planning
Budget/cost center management
Advanced communication skills (written & verbal)
Telephone techniques and etiquette
Task management
Records management
Professional presentation techniques
Strong computer skills PowerPoint, Excel, Word and HR Information System.
COMPETENCIES
Organized, efficient, process oriented
Interpersonal/communication skills
Team player
Works well under pressure in a dynamic environment
Tactful, exercises independent judgment and discretion
Highly flexible, able to handle multiple tasks and priorities
Independent and able to take initiatives
Problem solving skills
High level of confidentiality
Rigorous, precise and follow-up capabilities
Proven evidence of Medtronic Core Traits:
o Mission Values
o Compliance and Integrity
o External Focus
o Clear Thinking
o Driven to Win
o Inspires Others
o Executes
o Boundaryless
o Global2017-09-25 14:43:20
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Operational assistant/Administration Ass...
Operational assistant/Administration Assistant
(1-10 Yrs )Draw Link Group |
Dubai |
25-09-2017Reporting directly to CEO and/or Shareholders
Supporting and maintaining daily office activities Daily office correspondence and receiving incoming calls
Preparing different kind of spreadsheets and reports
Must be able to work withpeople, think on your feet, and resolve common issues quickly.
Candidate must have the ability to prioritize tasks; be logical, organized and work well with others.Requirements2-4 years of experience in the same position
Experience managing operational processes in FF&E production and/or supply company
Experienced in Microsoft Office (Excel, Word, Outlook)
Ability to use and enter data into an web-based system
Strong interpersonal communication skills2017-09-25 17:43:47
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Assistant Manager – Legal Administ...
Assistant Manager – Legal Administration
(3-5 Yrs )Engage Selection JLT |
Dubai |
25-09-2017assistant manager &- Legal administrationMainly to provide support and administrative assistance to the Legal team, in terms of documentation and correspondences.DubaiDegree Educated3 to 4 years experience2017-09-25 16:30:10
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Administration Assistant - Operations De...
Administration Assistant - Operations Dept.
(Fresher )Topaz Marine |
Dubai |
25-09-2017Ensures that all operations related Purchase Orders (PO) are prepared in a timely and accurate manner. Raise PO for travel and other services, ensuring that all necessary paperwork is completed to facilitate prompt payment of invoices.
Arrange cost effective travel for the employees of Global Onshore staff who are required to travel on business purposes.
Technical library set up for the Global fleet in coordination with the Technical Supt.
Keeping the technical library updated at all times.
Providing administrative support to the Operations department such as report preparation, and correspondence.
Providing administrative support such as filing, application, travel and hotel bookings to the Crewing Coordinators when necessary.
Any other duties as advised by the Operations manager.
Requirements
Minimum Experience:
2 years experience providing administration support.
Job-Specific Skills:
Excellent Knowledge of MS Office application i.e MS Word, MS Outlook, MS Excel.
Good Communication skills.
Ability to work in a multi-cultural environment.2017-09-25 15:16:28
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Events Administration Assistant
Events Administration Assistant
(3-5 Yrs )Client of BAC executive recruitment |
Dubai - United Arab Emirates |
25-09-2017On behalf of our client a British managed well known events company based in Dubai we are looking to recruit an Events administration assistant. Reporting to the Office manager and based in Bur Dubai you will be responsible for assisting in all travel arrangements, hotel reservations, ordering event signs and ensuring all advertising colleateral are in place prior to the shows, co-ordinating appointments and visits for event managers, managing on site production and clean up and the typing and processing of documents and contracts. The sucessful candidate must be on her Husbands visa, a resident of the UAE, aged over 30 and have a UAE driving licence and the use of a car. Please note that occasional shift work is part of this role.2017-09-25 16:33:31
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Administration Assistant – Arabic Spea...
Administration Assistant – Arabic Speaking
(1-10 Yrs )Irwin & Dow |
Dubai |
25-09-2017This global finance entity currently has an opportunity for a seasoned Business Support professional to join the Dubai office as an administration assistant. Supporting the Office manager, this role is pivotal to the success of the regional team. The role incorporates classic administration responsibility including extensive appointment schedules by planning and scheduling meetings, conferences and travel as well as speaking with clients and customers in person or on the telephone.We are looking for an individual who has the presence of mind to preempt situations, deal with senior board members effectively and professionally and assist with projects when necessary. You will manage budgets for travel, arrange hotel bookings, coordinate visas as well as format documentation and reports as required.RequirementsCapability, knowledge and experience are essential as is someone who can demonstrate competence in a senior administration role ideally within a professional services, finance or banking organisation. Exemplary secretarial skills, attention to detail as well as a professional approach and discreet manner are all key as are strong business-writing, presentation and reporting skills.Arabic speaking skills are essential and written Arabic is considered a bonus.This is a professional stable company that will offer opportunities for growth in the long term.2017-09-25 12:22:04
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Administration / Accounts Assistant
Administration / Accounts Assistant
(1-10 Yrs )Talent Management Solutions |
Dubai |
25-09-2017A leading Singaporean investment company willing to expand its operation in Dubai seeks to Hire a Personal assistant / administration Officer to work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis whilst maintaining day to day financial, accounting, administrative and personnel services in order to meet legislative requirements of the organization. The incumbent is required make the best use of their time by dealing with secretarial and administrative tasks. She will need to have extensive knowledge of the organisation and its aims and objectives. Candidate will act as a first point of contact with people from both inside and outside the organisation. Tasks are likely to include:
- Devising and maintaining office systems, including data management and filing;
- Arranging travel, visas and accommodation - Able to take dictation at meetings or to provide general assistance during presentations;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Organising and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Organising and attending meetings and ensuring the manager is well prepared for meetings;
- Liaising with clients, suppliers and other staff.RequirementsGender: Female
Nationality: European / Indian / Philippines
Salary Offered: Up to AED 10K
University Degree with specialization in Accounts / Law is a must.2017-09-25 17:41:36
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Receptionist cum Administration Assistan...
Receptionist cum Administration Assistant
(1-10 Yrs )Emirates Retakaful Limited |
Dubai |
25-09-2017Candidate should have a Bachelors Degree or Diploma in Business administration with 2-3 years of Office administration experience preferably in the UAE. Arabic is essential. Ability to multitask is preferred.2017-09-25 11:51:59
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Administration Assistant
Administration Assistant
(2-8 Yrs )First Select Employment Services |
Dubai - United Arab Emirates |
25-09-2017• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management• Maintain electronic and hard copy filing system• Open, sort and distribute incoming correspondence• Perform data entry and scan documents• Manage calendar for Managing Director• Assist in resolving any administrative problems• Run company’s errands to post office and office supply store• Answer calls from customers regarding their inquiries• Prepare and modify documents including correspondence, reports, drafts, memos and emails• Schedule and coordinate meetings, appointments and travel arrangements for managers• Maintain office supplies for department
• Bachelor degree required• 2+ years of hands on administrative support experience• Proficiency in MS Word, MS Excel and MS Outlook a must• Knowledge of operating standard office equipment• Excellent communication skills – written and verbal• Ability to prioritize projects and strong problem solving skills• Good research skills and attention to detail2017-09-25 12:59:59
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Temporary Administration Assistant
Temporary Administration Assistant
(Fresher )Offshore Marine Services |
Dubai |
25-09-2017Role :Our client a leading multinational drilling company is seeking a temporary administration assistant for their Internal Audit department.
The ideal candidate will be highly motivated, energetic and passionate. They will thrive in a busy, rapidly changing environment, contributing new ideas and a positive attitude that supports the team in the delivery of high quality services for participants and staff.
Requirements :Requirements:
PowerPoint and Excel at advanced level
Exceptional communication and interpersonal skills
Ability to multitask
Ability to work autonomously
Excellent time management and organizational abilities
Strong attention to detail2017-09-25 14:46:43
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Administration and Marketing Assistant
Administration and Marketing Assistant
(1-10 Yrs )10 Design |
Dubai |
25-09-2017IO are currently seeking to appoint a highly organised and proactive administration and Marketing assistant to join their expanding studio in Dubai.This is a fantastic opportunity for a bright and enthusiastic individual to join a team of talented and highly creative architects and designers. The administration and Marketing assistant will be responsible for supporting the Partners and marketing team by providing administrative and marketing support to ensure smooth running of the studio.RequirementsAll candidates must have: Min 2 years relevant working experience preferably gained in a MNC or fast-paced industry Proficiency with Microsoft Office packages and Creative Suite software, particularly InDesign Previous working experience and knowledge of the architectural or equivalent industry (ie. real estate, construction) is highly beneficial2017-09-25 10:34:44
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Administration Assistant, Mandarin
Administration Assistant, Mandarin
(1-10 Yrs )Swisslinx Middle East |
Dubai |
25-09-2017On behalf of our client, Swisslinx Middle East is looking for a Mandarin-speaking administration assistant. Our client is a prestigious office in the DIFC. For this role, we are looking for someone presentable and polished, comfortable in welcoming guests to the office and assisting senior members of the team. You will also be assisting the management team in the day-to-day operations of the office: handling all incoming calls, general office administration, inventory management, bookings, etc. In addition, this role will include translating documents from (Mandarin/English), therefore, you must be fluent in Mandarin.RequirementsTo be considered for this role, you should have: - Previous experience in an administration role - Excellent communication skills in English and Mandarin - Computer proficiency in Microsoft Word, Excel, PowerPoint - Impeccable organization skills and ability to maintain records - Based in UAE Our client offers an excellent opportunity in a prime location. Please do not hesitate to apply should you meet the criteria.2017-09-25 10:44:42
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