Assistant Manager - Administration Support - UAE N...
Assistant Manager - Administration Support - UAE National
(1-10 Yrs )Al Futtaim Group |
Dubai |
29-06-2017UAE National - assistant manager - administration Support - Al Futtaim Group Real Estate
The main purpose of the job is to make sure that all office operations and procedures are implemented and in order to ensure that office needs are being fulfilled.
The employee will be responsible for managing administrative staff and controlling Central Procurement documents. This role is required to ensure the best quality of services by providing office management and administrative services in a competent manner. This role serves to organise and supervise all of the administrative activities that facilitate the smooth running of the office.
This role with report to the Head of Centralised Procurement Department and will be based out of Festival City, Dubai.RequirementsWe are looking for a UAE National graduate in any discipline with fluency in English.
Someone with 7-10 years of work experience in office management, contract administration, with good knowledge of SAP would be most suitable for this role.2017-06-29 10:15:57
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Administration Assistant - Engineering
Administration Assistant - Engineering
(1-10 Yrs )Irwin & Dow |
Dubai, UAE |
11-07-2017Applications are invited from candidates with absolute proficiency in the English language and you must have excellent communication skills and telephone manner coupled with a commitment to achieving the highest standards.Proactivity, good organisational skills and the ability to demonstrate high levels of accuracy are paramount. Our client needs someone someone that can understand the process of incoming/outgoing documentation and correspondence; basic document control. Duties will also comprise in assisting management and business development, hence the successful candidate must have worked in an EPC or Engineering Company with at least three/five years on current projects and/or bids.2017-07-11 14:56:02
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Assistant Manager Administration
Assistant Manager Administration
(4-10 Yrs )3i Infotech Limited |
Dubai, Sharjah |
27-06-2017Handling Travel and ticketingMust be well aware with the VISA process of UAECoordination with Visa offices.Coordination with different departments of the organization.Strong communication skills Multi tasking skills.Should be locally available in UAE2017-06-27 16:03:16
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Administration Assistant
Administration Assistant
(1-10 Yrs )Irwin & Dow |
Dubai |
29-06-2017Based at our clients headquarters in Dubai, an opportunity has arisen to provide secretarial and administration support within this global management consultancy entity.The position is varied and will provide strong administration support to the regional HR department.
We are looking for a true professional ready to take on her next career challenge.This role would suit an individual with two or three years corporate experience as a secretary or administrator within a professional organisation and someone who has garnered local geographical and regional knowledge. The right work ethic, personality and overall attitude is very important to our client and the company fit needs to be right.You will be an individual with a positive nature, high energy and a strong team spirit.RequirementsA strong interest in human resources and/or learning and developmentwould be of benefit.The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills.Corporate appearance and immaculate presentation is key in representing this amazing office and its business.English fluency, both written and spoken, is a prerequisite.2017-06-29 09:29:07
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Administration Assistant
Administration Assistant
(1-10 Yrs )Smartworld |
Dubai |
29-06-2017We are looking for a female employee to handle the admin responsibilities for the Sales Division and act as a PA for the division head with minimum 3 years of experience in a similar role. Preferably someone who can join immediately.
Working days: Sat - Thu from 8 - 6 with one hour lunch break.
Work Location: Dubai, DieraRequirements- Candidate must have excellent Business communication skills.
- Strong Personality
- Organized and can work under pressure
- Candidate should be available locally for the interview
- Only Female candidates are welcome to apply
- Minimum of 3 years of Experience2017-06-29 10:32:36
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Administration Assistant
Administration Assistant
(Fresher )Medtronic |
Dubai |
27-06-2017Role :MAIN PURPOSE OF JOB
Independently performs complex and diverse administrative duties. Daily activities may include interaction with high-level contacts and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgment.
MAIN JOB DUTIES/RESPONSIBILITIES
Handle telephone calls, make travel arrangements, schedule meetings and manage other requests for information.
Perform various administrative duties including facilities coordination, set up new hires, set up files, order supplies and equipment and distribute mail.
Types/creates graphical presentations/reports to be used for product/project reviews, vendor meetings, and customer meetings based on information and instruction received. Completes reprographics and binding requirements for distribution. Coordinates meetings including travel, accommodation, dinners etc.
Types and proofreads correspondence, reports, and forms; corrects grammar and formatting errors; drafts brief correspondence of a routine nature.
Acts as an information resource on organizational policies and procedures. Applies knowledge of business priorities and company organization when assisting in the development, implementation and monitoring of internal operating systems and procedures.
Collects, logs and organizes information from a variety of sources as requested.
Conducts special projects as directed and provides support to a functional group or business unit.
Interacts with peers, upper management, vendors, clients and customers on a frequent basis.
Maintains vacation log, organizes video and conference calls for the team.
Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment inventories.
Requirements :KNOWLEDGE / EDUCATION
High School diploma or equivalent
Knowledge of Microsoft Office Applications (Word, Excel, Access, PowerPoint)
JOB EXPERIENCE
5 years of administrative experience and training
SKILLS
Electronic meeting/calendar coordination
Travel planning
Budget/cost center management
Advanced communication skills (written & verbal)
Telephone techniques and etiquette
Task management
Records management
Professional presentation techniques
Strong computer skills PowerPoint, Excel, Word and HR Information System.
COMPETENCIES
Organized, efficient, process oriented
Interpersonal/communication skills
Team player
Works well under pressure in a dynamic environment
Tactful, exercises independent judgment and discretion
Highly flexible, able to handle multiple tasks and priorities
Independent and able to take initiatives
Problem solving skills
High level of confidentiality
Rigorous, precise and follow-up capabilities
Proven evidence of Medtronic Core Traits:
o Mission Values
o Compliance and Integrity
o External Focus
o Clear Thinking
o Driven to Win
o Inspires Others
o Executes
o Boundaryless
o Global2017-06-27 14:43:20
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Administration Manager - Nursery
Administration Manager - Nursery
(1-10 Yrs )Gulf Marketing Group (GMG Group) |
Dubai, UAE |
19-07-2017- Preferably degree educated- Previous experience in Education and Admin Management - Excellent communication, both written and spoken, in English. Arabic is an advantage - Effective planning, organisational and time management skills- High level of commitment and loyalty2017-07-19 12:54:58
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Administration Assistant – Arabic Speaking
Administration Assistant – Arabic Speaking
(1-10 Yrs )Irwin & Dow |
Dubai |
29-06-2017This global finance entity currently has an opportunity for a seasoned Business Support professional to join the Dubai office as an administration assistant. Supporting the Office manager, this role is pivotal to the success of the regional team.
The role incorporates classic administration responsibility including extensive appointment schedules by planning and scheduling meetings, conferences and travel as well as speaking with clients and customers in person or on the telephone.We are looking for an individual who has the presence of mind to preempt situations, deal with senior board members effectively and professionally and assist with projects when necessary. You will manage budgets for travel, arrange hotel bookings, coordinate visas as well as format documentation and reports as required.RequirementsCapability, knowledge and experience are essential as is someone who can demonstrate competence in a senior administration role ideally within a professional services, finance or banking organisation. Exemplary secretarial skills, attention to detail as well as a professional approach and discreet manner are all key as are strong business-writing, presentation and reporting skills.Arabic speaking skills are essential and written Arabic is considered a bonus.This is a professional stable company that will offer opportunities for growth in the long term.2017-06-29 12:22:04
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Administration / Accounts Assistant
Administration / Accounts Assistant
(1-10 Yrs )Talent Management Solutions |
Dubai |
29-06-2017A leading Singaporean investment company willing to expand its operation in Dubai seeks to Hire a Personal assistant / administration Officer to work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis whilst maintaining day to day financial, accounting, administrative and personnel services in order to meet legislative requirements of the organization.
The incumbent is required make the best use of their time by dealing with secretarial and administrative tasks.
She will need to have extensive knowledge of the organisation and its aims and objectives.
Candidate will act as a first point of contact with people from both inside and outside the organisation.
Tasks are likely to include:
- Devising and maintaining office systems, including data management and filing;
- Arranging travel, visas and accommodation
- Able to take dictation at meetings or to provide general assistance during presentations;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Organising and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Organising and attending meetings and ensuring the manager is well prepared for meetings;
- Liaising with clients, suppliers and other staff.RequirementsGender: Female
Nationality: European / Indian / Philippines
Salary Offered: Up to AED 10K
University Degree with specialization in Accounts / Law is a must.2017-06-29 17:41:36
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Temporary Administration Assistant
Temporary Administration Assistant
(Fresher )Offshore Marine Services |
Dubai |
29-06-2017Role :Our client a leading multinational drilling company is seeking a temporary administration assistant for their Internal Audit department.
The ideal candidate will be highly motivated, energetic and passionate. They will thrive in a busy, rapidly changing environment, contributing new ideas and a positive attitude that supports the team in the delivery of high quality services for participants and staff.
Requirements :Requirements:
PowerPoint and Excel at advanced level
Exceptional communication and interpersonal skills
Ability to multitask
Ability to work autonomously
Excellent time management and organizational abilities
Strong attention to detail2017-06-29 14:46:43
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Administration and Marketing Assistant
Administration and Marketing Assistant
(1-10 Yrs )10 Design |
Dubai |
29-06-2017IO are currently seeking to appoint a highly organised and proactive administration and Marketing assistant to join their expanding studio in Dubai.This is a fantastic opportunity for a bright and enthusiastic individual to join a team of talented and highly creative architects and designers.
The administration and Marketing assistant will be responsible for supporting the Partners and marketing team by providing administrative and marketing support to ensure smooth running of the studio.RequirementsAll candidates must have:
Min 2 years relevant working experience preferably gained in a MNC or fast-paced industry
Proficiency with Microsoft Office packages and Creative Suite software, particularly InDesign
Previous working experience and knowledge of the architectural or equivalent industry (ie. real estate, construction) is highly beneficial2017-06-29 10:34:44
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Executive Administration Assistant
Executive Administration Assistant
(1-10 Yrs )Nestle Middle East |
Dubai |
29-06-2017DIVISION: Nutrition
REPORTS TO: Regional Business Head - Infant Nutrition
Provide executive secretarial & administrative support to the Regional Business Head and Regional functional team in Nestl Infant Nutrition.
Major Responsibilities
- Work with limited supervision and within established procedures and practices to make structured choices, employing judgment and simple analysis to select from appropriate options and alternative routines
- Coordinate and arrange activities of the Director and the team (e.g., schedule appointments, maintain calendar, plan meeting and travel arrangements, distribute agenda, arrange for and/or set up audio-visual needs).
- Gather and arrange materials and relevant information for managers and teams use, and develop presentation materials using PC applications (e.g., PowerPoint, Word, MS Access, Outlook, Excel, and other graphic applications)
- Carry out assigned tasks and provide general administrative support, employing a proficient understanding of processes, procedures and systems used in the immediate surrounding work environment
- Manage own time and workload to complete assigned work tasks efficiently
- Execute assigned administrative tasks consistently and accurately to support effective decision-making within the unit/department/division
- Relay and exchange technical information clearly with colleagues and counterparts to deliver regular administrative duties
- Communicate policies and guidelines from managers and teams office to external parties, as necessary
- Utilize various PC software packages such as spread sheets, word processing, graphics, etc., to provide high quality presentations, reports, and other documents
- Perform other job-related duties as assigned by the manager and the team.Requirements-Minimum 10 years of relevant experience in a multinational company
-Must be fluent in English
-Strong computer literacy (MS Excel, MS Word, MS Power Point)
- Good Interpersonal skills
Key Competences:
- Good organizational skills
- Ability to work under pressure
- An assertive, well-organized self-starter with demonstrated administrative skills
- Must be comfortable working in a demanding, fast-paced, time-sensitive environment
- A results and detail-oriented professional, with good verbal communication skills
We thank all applicants for their interest; however only those individuals selected for an interview will be contacted.2017-06-29 11:58:43
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Administration Assistant to EA
Administration Assistant to EA
(Fresher )Irwin & Dow |
Dubai |
29-06-2017Role :Based at our clients headquarters in Dubai, an opportunity has arisen to provide secretarial and administration support within this global management consultancy entity. The position is varied and will provide strong administration support to an Executive assistant within the company.
We are looking for a true professional ready to take on her next career challenge.
Requirements :This role would suit a junior professional with one to two years corporate experience as a secretary or administrator within a professional organisation and someone who has garnered local geographical and regional knowledge. The right work ethic, personality and overall attitude is very important to our client and the company fit needs to be right. You will be an individual with a positive nature, high energy and a strong team spirit. The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills. Corporate appearance and immaculate presentation is key in representing this amazing office and its business.2017-06-29 12:38:02
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Administration Assistant / Sales Support
Administration Assistant / Sales Support
(1-10 Yrs )Pacific Prime |
Dubai, UAE |
29-06-2017- Excellent English communication skills (verbal and written)
- Has a strong organizational, technical, interpersonal and communications skills
- Excellent problem-solving skills
- Proficient in Computer applications
- Flexible, Competitive and a team player
- Ability to prioritize and coordinate daily activity of office and multitask in order to meet objectives with sense of urgency
- Ability to use standard office equipment
- A graduate of any course (preferably Medical)
- Experience in customer service is an advantage
Qualified candidates will be contacted for an interview2017-06-29 12:54:19
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Administration Assistant / PA
Administration Assistant / PA
(1-10 Yrs )NSI & Bluefin Talent |
Dubai |
29-06-2017We are currently recruiting for an administration assistant/PA to support 3 Fee Earners (Corporate and Real Estate Departments) for one of the fastest growing UK law firms today. The required candidate will be a self-starter with a can-do attitude. Previous administration/PA experience within law is desirable.RequirementsIdeally, the right candidate will be western educated with previous exposure within a legal working environment.
The candidate should have experience of the following:
- Company set ups;
- Liaising with DMCC and other free zones;
- Secretarial support;
- Filing;
- PA experiencemanaging diaries, calendars and meetings;
- General ability to help organise/prompt the 3 fee earners as to tasks;
- Billing;
- Letters of engagement;
- KYC, AML and compliance;
- Taking minutes of meetings;2017-06-29 09:44:37
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Receptionist / Administration Assistant
Receptionist / Administration Assistant
(Fresher )ERE Homes |
Dubai |
29-06-2017Experience in a similar position is a must
Excellent communication skills - both verbal and written
MS Office experience
Ability to problem-solve and multi-task
Arabic is an advantage
Excellent customer service capabilities2017-06-29 18:06:15
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Administration Assistant - Shipping
Administration Assistant - Shipping
(12-14 Yrs )Al Tayer Group |
Dubai - United Arab Emirates |
29-06-2017Assist the Shipping coordinators in the operational process for inbound and outbound shipments. Liaise with Freight forwarders and clearing agents to check the rates and compile the shipping costs and records
Coordinate shipment claims closely and ensure all relevant reports and documentations are received to lodge claims with the insurance company and ensure all claims are closed and recovered on time.
Coordinate with the accounts department of the respective divisions to ensure service invoices are received and the records are entered in the system
Receive all invoices from the Warehouses and admin divisions as well as service invoices from freight forwarders, verify the payment charges, and forward to Administrator for documentation and cost allocation of expenditure against approved budget and relevant department
Oversee and document all variable expenses of Warehouse i.e. petty cash vouchers, staff overtime sheets, vehicle maintenance vouchers under relevant cost heads and prepare/submit daily payment report to accounts, after obtaining approval
Submit timely information and reports to all internal departments with required approval
Maintain HSE practices in the working environment in order to minimize the opportunity of damage property and injury to self and colleagues. Pro-actively remind colleagues to behave in line with the HSE processes defined by the company2017-06-29 13:02:04
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Receptionist / Administration Assistant
Receptionist / Administration Assistant
(Fresher )Emirates Retakaful Limited |
Dubai |
27-06-2017Role :Responsibilities:
Receive, direct and relay telephone and fax messages.
Direct visitors to appropriate staff.
Distribute correspondence and input to document management system.
Maintain & monitor office supplies and equipment.
Provide secretarial support.
Support Senior Management with administrative services.
Perform other related duties as required.
Requirements :Requirements:
Degree: Diploma in Business administration or equivalent.
Extra Skills: Fluent in written and verbal English and Arabic. Good communication skill. Thorough knowledge in MS Office. Customer Focus. Phone skills. Supply Management.2017-06-27 14:46:43
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Assistant Manager - General Administration (Team L...
Assistant Manager - General Administration (Team Leading Role)
(0-10 Yrs )Quadrangle - CRM |
Dubai |
29-06-2017We are looking from only Banking Industry Reporting To: GA – HR HeadTeam Size to be handled: 2Location: DelhiExperience : 10+ YearsJob Description&General Affairs Dept&Head◆Scope of Area&■General Affairs Dept◆General administration&■Control of Operating / Business Expenses under HO sanctioned Budget;■Smooth functioning of infrastructure facilities■Assets Checking and submission of Statement to HO, twice in a year;■Justified purchases of the Bank and make timely payments;■Petty cash expenses / control;◆Premises Maintenance&■Proper maintenance of premises taken on lease by the Bank■Renewal of lease agreements as & when become due■Branch premises&including House&keeping / Pantry services; Branch Security; Electricity & Water etc.■Disaster Recovery Cell (DRC);■Leased accommodation for Expatriate staff;◆Insurance & Annual Maintenance Contracts&■Renewal of various insurance policies■Bankers’ Indemnity Policy; Staff Insurance accompanying Cash while in Transit;■Fire, Burglary & House Breaking for Branch, DRC and Residence;■Office Car;■Renewal / negotiation of various Annual Maintenance Contracts (AMCs) to ensure smooth functioning in the branch;◆Postage & Telephones&■Ensure proper dispatch / delivery of inward / outward mail received through general post / courier service / registered or speed post;■Ensure uninterrupted working of office telephone lines;◆Printing & Stationery&■General Stationery, Standard forms, Computerized printed forms / statements;■Security printing (e.g. CDRs, Cheque Books etc.);◆Others&■Traveling, Hotel and Transportation arrangements (staff, HO visitors as well as other guests from abroad);■Formalities relating to VISA / FRRO formalities with MHA/GOI in r/o Expatriates;■Liasoning with Government / Semi&Government and Private Agencies;■Office car maintenance;■Organising periodical / annual events etc.2017-06-29 21:33:35
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Administration Manager
Administration Manager
(1-10 Yrs )Horwath Mak Executive Resourcing |
Dubai |
29-06-2017Our multinational client is seeking an Admin manager to join their team in Dubai,UAE. This position will be reporting directly to the HRD.
He / she will be responsible for providing administrative support to the Management in terms of admin activities to ensure efficiency in the flow of day-to-day operational activities by way of prompt delivery of results, smooth coordination of actions, and well organization of tasks.
In addition, the individual will be involved in managing the end to end corporate social responsibility and identifying programs to be implemented internally and externally.Requirements- Bachelors degree in any subject
- 4-5 years of experience
- Excellent English communication skills
Only UAE National candidates will be considered.
If interested, please apply online. Please note only shortlisted candidates will be contacted.2017-06-29 17:18:53
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