A320 Captain Air Arabia | Now Screening ...
A320 Captain Air Arabia | Now Screening |
(Fresher )CAE Parc Aviation |
United Arab Emirates |
08-09-2017CAE ParcAviation on behalfof our client Air Arabia are seeking A320 Captains for jobs based in Sharjah and Dubai.Duration:6 months renewable.Base:Sharjah.Commencement Date:Ongoing.Screening:Screening takes place in Sharjah from Tuesday to Thursday each week. Air Arabia will provide flights on their network to attend screening and accommodation for duration of screening.Roster Pattern:Six (6) weeks on followed by two (2) weeks off.Accommodation:Provided at base (or accommodation allowance where accommodation may not available) and at layover stations other than base.Total time:Minimum of 5,000 hours total flying time.Time on type:1,500 hours PIC with 500 PIC hours on the A320.Last date of flight:On the A320 within the last 6 months.License:ICAO ATPL.English language proficiency level:Minimum ICAO level 4.After completing a successful decade of operations in Sharjah, Air Arabia is the first and largest low-cost carrier (LCC) in the Middle East and North Africa. They fly you to over 88 destinations spread across the Middle East, North Africa, Asia and Europe.Click below for more details!2017-09-08 17:31:57
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Tourism & Holidays Division Manager
Tourism & Holidays Division Manager
(5-10 Yrs )Fujairah Aviation Services |
Fujairah - United Arab Emirates |
08-09-2017Responsibilties-
Handling FIT and large groups (Corporate / Leisure). Processing Enquiries from various Markets for FITs / Groups, negotiating with Suppliers and preparing Cost Proposal, Meticulous planning and delivery of services with utmost care and high standards of service. Liaising with internal and external Suppliers to ensure high quality of service is delivered consistently to all Clients.
Handling Walk-in Clients, designing creative tailor-made holidays packages to Worldwide keeping in view to passenger requirements & budgets.
Handling the Corporate Sector Accounts like and planning all their travel arrangements including hotels, travel insurance, visas, car rental & Air tickets worldwide.
Handling inbound enquires from Travel Agents worldwide, quoting them with most economical holiday package, closing the booking, confirming all hotels and land arrangements in U.A.E including all tour activities.
To negotiate with hotels on most economical quotation for Conference, Business Meetings, Seminars, Exhibitions, Product Launches and Incentives for corporate clients.
Responsible for visa processing for worldwide destinations. Advising and guiding them with checklist that specifies the documents.
Handling elite clientele, responding quickly to client concerns to ensure superior service and satisfaction.
To maintain record and file reposts, contracts and correspondence
Good negotiation skills, rapport with Hoteliers and transport suppliers in U.A.E and outside U.A.E
Interaction, negotiation and contracting with worldwide suppliers for negotiated rates.
Establishing relationships with local tourism
agency/organizations.
Booking Hotels, attractions & transfers on globally renowned Whole sale Online booking engines like GTA, Lots of Hotels , DOTW, WTS , REZLIVE & HOTELBEDS and through offline suppliers as well.
Gains a clear understanding of customers' businesses and requirements and makes recommendations to the product
Development team to introduce new or enhance current products to meet customer needs.
Resolves customer complaints by investigating problems; developing solutions; preparing reports; making recommendations to management.
Booking Car's worldwide with leading Car Rental Companies.
Arrange Travel Insurance worldwide
Taking passenger service calls for pre and post departure queries and complaints with regard to their tour and travel bookings.
Determining staff training requirements on a bi-annual basis and ensuring the implementation of staff training both on an internal level, as well as on-the-field training.
Preparing on-job training sessions to improve language abilities, presentation skills and time-management skills.2017-09-08 09:58:17
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Administration Assistant ( UAE Nationals...
Administration Assistant ( UAE Nationals only)
(2-10 Yrs )General Civil Aviation Authority (GCAA) |
Abu Dhabi, Dubai |
08-09-2017This position is ONLY for UAE Nationals Job Summary : Process routine documentation and information, according to defined procedures, in order to support ongoing departmental activities. Collate and/or summarize data from readily available sources and produce routine reports, schedules and summaries, seeking additional information where necessary, in order to support departmental activities. Liaise with internal customers and/or external agencies on the telephone and/or in writing in order to exchange information and clarify facts. Implement and maintain appropriate filing and data retrieval systems in order to ensure ease of access to up to date information at all times. Process departmental documentation and information from a variety of sources in order to support ongoing business activities. Collate, extract and/or summarize data and produce standard reports, schedules, summaries and letters, seeking additional information where necessary, to support ongoing business activities. Transcribe from notes and/or written briefs internal and external correspondence and reports. Prepare management information reports in order to ensure that management has the relevant information needed to support operational and strategic decision-making. Identify and implement improvements and/or modifications to routine clerical and administrative procedures in order to ensure the highest standards of clerical/administrative support to business activities. Design, organize and implement appropriate filing and data retrieval systems in order to ensure ease of access to up to date information at all times.2017-09-08 16:25:28
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Cargo Supervisor
Cargo Supervisor
(8-15 Yrs )Fujairah Aviation Services |
Fujairah - United Arab Emirates |
08-09-2017We are looking for Cargo Supervisor.
Qualifications & Experience -
Must have a Degree or equivalent.
Advanced Diploma in Logistics & Operations Management is preferred.
Valid DGR certification is mandatory
8+ years experience in Air Cargo & Sea Cargo Operations with Supervisory level experience in managing workforce and optimizing resources, with a minimum of 3 years of experience at a Managerial level.
Well versed with Air & Sea cargo handling including Weight and Balance, cargo load planning, Dangerous Goods Regulations and ramp handling, CUSTOMS RELATED OPERATIONS ETC.
Knowledge of Cargo terminal handling with automated and computerized operations and communications systems.
Awareness of global and national legislative governing import and export of goods by air/sea.
Must have strong motivational and interpersonal abilities and the ability to work independently.
Must have strong analytical skills, ability to work under pressure and take quick decisions.
Should have good communication skills and able to prepare quotations independently.
Should have good knowledge of the local government restrictions and customs and other formalities.
Must be able to manage a team of subordinates.
Should have good negotiation skills with other service providers to attain better rates.
Should have ability to deal with airlines/ shipping lines etc and have good communication skills.
UAE working experience is mandatory.
Knowledge of Arabic is an added qualification.2017-09-08 09:49:31
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Manager - Training and Development ( ONL...
Manager - Training and Development ( ONLY UAE Nationals)
(6-8 Yrs )General Civil Aviation Authority (GCAA) |
Abu Dhabi |
08-09-2017ROLE PURPOSE: -To support GCAA’s long term vision by creating an energetic and exciting Training environment across all sectors with a focus on improving knowledge, skills and behaviours that are needed to drive business results. -To manage the performance management program that will help employees realize both personal and organizational goals to meet the strategy and key goals of GCAA. -To oversee the role progression and career path plans for employees as per the approved plans and assist the administration of career development programs. KEY ACCOUNTABILITIES: Description Key Performance Indicators Leadership -Develop and manage the employees within the Training and Development section by setting individual objectives, managing performance, developing and motivating staff with view to increase employee engagement. -Employee satisfaction of employees in Training and Development section -Frequency of feedback and appraisal meetings. Training and Development Budgets -Manage the process of drawing up Training and Development section budget and monitor financial performance versus the budget. -On time budgets and plans in line with the annual budget parameters and timescales. -Financial variance versus budget. Performance Management -In coordination with Director - Human Capital manage the performance management system. Train line managers and employees in the process of effective performance management and associated activities. -On time completion of performance appraisal cycles -Number of mediations in appraisal process Training Needs Analysis and Program Design -Coordinate with departments to conduct training needs analysis and chart out relevant programs that meet development objectives of departments as well as meeting individual development plans. -Timely preparation of the training calendar. -Departmental satisfaction on program design Development Centres -Implement and oversee a development centre which helps assess the development needs of employees both in technical and behavioural competencies. -Percentage of employees assessed through development centre. Delivery of Programmes as per Training Calendar -Identify competent training providers who can effectively deliver programs as per the needs and expectations of departments and participants. Conduct training effectiveness feedback to ensure quality of training course contents and delivery. -Oversee participation and nominations to the programs as per training calendar with a view to maximising return on training expenditure. -Feedback on trainers from participants. -Attendance of nominated employees on training program. Competency Framework -Ensure GCAA’s competency framework is deployed and integrated with all Training and development activities -Level of understanding and application of competency framework amongst employees in GCAA. Leadership Development -Develop and implement a leadership development program to fuel the leadership talent pipeline for GCAA’s long term growth plans -Number of employees who have assumed leadership position through the leadership development program. Relationship Management -Develop and maintain effective business relationships with all relevant internal departments and external entities (such as Government authorities, training service providers etc.) with highest standards of business ethics. -Feedback from stakeholders. Policies, Systems, Processes and Procedures -Manage the implementation of procedures and controls covering all areas of the Training and Development function including the performance management system. -Up to date policies and procedures for all activities under the function. Career Development -Manage and ensure the delivery of career development programs across all departments in line with the set and agreed standards stipulated at GCAA. -Track and monitor progress of employees on the career development in order to realise and meet the objectives of placing employees in the target position as per plans. -Ensure the development of UAE nationals on the Emiratisation program -Career development programs are developed and implemented. -Completion of IDPs Safety, Quality and Environment -Ensure compliance with all relevant safety, quality and environmental management procedures and controls across the Training and Human Resources Development section to guarantee employee safety, legislative compliance, delivery of high quality products/services and a responsible environmental attitude. -Frequency of non-compliance with ISO standards, local legislation and company policies on HSE. Return on Investment and Reports -Lead the evaluation and monitoring of the effectiveness of all Training and development against predefined metrics to ensure achievement of return on investment (ROI) from the programs. -Prepare Training and Human Resources Development sectional statements and reports of GCAA timely and accurately to meet Authority and Support Services department requirements, policies and standards. -Annual ROI reports -Timely and accurate MIS reports for Training and development function JOB CONTEXT: The complexities of the job may increase due to the following reasons: -Number of different technical training requirements for changing business environments in GCAA FRAMEWORKS, BOUNDARIES AND DECISION MAKING AUTHORITY: -The Manager - Training and Development reports and liaises on critical issues with the Director - Human Capital -The job holder is expected to develop, monitor and coordinate plans, policies / procedures of all Training and Development programs / initiatives for employees in accordance with the approved development plan -Key decisions having significant impact on the Training and Development function are referred to Director - Human Capital for approval before implementation -The job holder exercises financial authority as per the level established by the GCAA management for Training and development related activities. COMMUNICATIONS AND WORKING RELATIONSHIPS: Internal: -All GCAA departments heads -Manager - Talent Acquisition and Development -Manager - Employee Relations and Payroll External: -Government authorities -Service providers / Consultants KNOWLEDGE, SKILLS AND EXPERIENCE: Knowledge and Experience: -Bachelor’s degree in HR / Talent Management or equivalent. -Knowledge of best practice in Training and development / training, succession planning and career development methodologies -Knowledge of GCAA operations and of the UAE laws and regulations -6 &- 8 years relevant experience in the Training and Development function with 2 -3 years’ experience in a similar environment Skills: -English and Arabic language spoken and written skills -Planning and organising skills -Time management skills -Effective communication skills -Interpersonal skills -Attention to detail -Computer skills using Microsoft Office productsThis Job Vacancy is only for UAE Nationals2017-09-08 11:13:41
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Director - Finance, Administration and P...
Director - Finance, Administration and Procurement ( ONLY UAE Nationals)
(10-12 Yrs )General Civil Aviation Authority (GCAA) |
Abu Dhabi |
08-09-2017ROLE PURPOSE: -To lead and direct the Finance, Administration and Procurement departments in delivering efficient, reliable, cost effective support services to the organisation to enable it in achieving it’s overarching goals and objectives KEY ACCOUNTABILITIES: Description Key Performance Indicators Strategy -Develop the departmental strategy in line with the functional strategy to ensure vertical alignment and horizontal integration with other interfacing departmental strategies across GCAA. -Ensure that departmental strategies and related strategic plans are developed and implemented, which are aligned with the vision and mission of GCAA. -The department strategy is aligned with the functional strategy and is documented, approved, in place, communicated and implemented. Leadership -Manage the effective achievement of Support Services departmental objectives through the leadership of the Finance, Procurement and Administration department &- setting individual objectives, recruiting qualified staff, managing performance, developing and motivating staff, provision of formal and informal feedback and appraisal &- in order to maximise subordinate and departmental performance. -Individual objectives, training and development plans in place for all direct reports within the timescales defined by the corporate Performance Management process. -Frequency of feedback & appraisal meetings. Description Key Performance Indicators Budgets and Plans -Oversee the consolidation and recommend the Finance, Procurement and Administration department budget and monitor financial performance versus the budget so that the business is aware of anticipated costs/revenues, areas of unsatisfactory performance are identified and potential areas of cost reduction or performance improvement opportunities are capitalised upon. -Financial variance versus budget. -Budgets and plans prepared within budgeting process timescales. -Accuracy of budget. Finance -Direct and guide the Finance function in managing financial and accounting operations, ensuring financial and budget controls are in place, reviewing charges and fees and approving financial reports in order to ensure a sound and reliable finance and budgeting service is provided to the organisation -Audits confirm compliance to regulations -Feedback from the organisation on service provided Procurement -Oversee and manage the procurement function ensuring a fair and transparent procurement process for GCAA -Audits confirm transparency of process -Feedback from the organisation on service provided General Administration -Direct the General Administration Level III in managing all activities related to annual budgeting, facilities maintenance, office services, catering, cleaning, travel, visas and front desk operations ensuring a pleasant and helpful first point of contact for visitors to GCAA -Feedback from the organisation on service provided Policies, Systems, Processes & Procedures -Develop and oversee the implementation of department policies, procedures and controls covering all areas of Finance, Procurement and Administration department activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service to customers. -Compliance with procedural and legislative requirements. -Effective communication of policies and procedures. Organisation Structure -Define an optimum organisation structure for the Finance, Procurement and Administration department so that resources are optimally utilised and communication can take place in an efficient manner. -Department organisation structures are defined, approved in place and implemented. -Efficiency of the department and delivery of outputs. Change Management -Lead and direct the management of change through continuous improvement of departmental systems, processes and practices taking into account ‘international best practice’, changes in international standards and changes in the business environment which demand proactive action plans. -Number and quality of improvements are line with corporate expectations and implemented. Reports -Ensure that all departmental reports of GCAA are prepared timely and accurately and meet company/department requirements, policies and standards. -All department reports are prepared timely and accurately and meet company policies and requirements. JOB CONTEXT: Some of the current important strategic challenges for the job holder are : -Alignment of the Finance, Procurement and Administration strategy with the corporate strategy is a critical and challenging task. -Making informed recommendations on Finance, Procurement and Administration direction at functional and corporate level to guide management in decision making is a challenge. -The job holder supports the growth of GCAA through the provision of Finance, Procurement and Administration support services that provide cost effective, efficient organisational support services. FRAMEWORKS, BOUNDARIES & DECISION MAKING AUTHORITY: -The Finance, Procurement and Administration Level II reports to Support Services Level I and confers with the latter on critical and strategic issues. -The jobholder is expected to lead and direct the Finance, Administration and Procurement departments in delivering efficient, reliable, cost effective support services to the organisation to enable it in achieving it’s overarching goals and objectives -Key decisions having significant impact on the Finance, Procurement and Administration Level II function are referred to Support Services Level I for approval before implementation. -The jobholder exercises financial authority as per the level established by the GCAA management COMMUNICATIONS & WORKING RELATIONSHIPS: Internal: -All GCAA departments External: -Banks -External Auditors -Vendors -Bidders -Contractors KNOWLEDGE,SKILLS & EXPERIENCE: Knowledge & Experience: -Bachelor’s Degree in Business or Finance -10-12 years’ experience in a variety of finance, procurement and finance roles with a progressively more supervisory purview Skills: -Management skills -Analytical and problem solving skills -Logical thinking -Time management skills -Communication skills -Risk audit and evaluation skills BEHAVIORAL COMPETENCIES: WEIGHT % DISTRIBUTION: -Drive for Results: A drive for excellence and to raise the performance bar Advanced: Targets effort for maximum return -Drive for Quality: The determination and ability to deliver and assure high quality Advanced: Stays optimistic -Drive to Serve: A passion to provide a first-class service to internal or external customers Advanced: Recognizes and meets underlying needs -Understanding Others A desire and ability to understand other’s needs and concerns Advanced: Is insightful about others -Transformational Leadership: The drive and the ability to motivate others to work together towards shared goals Advanced: Set the example and empowers -Holding People Accountable: The determination and ability to make others fully accountable for end results Advanced: Challenges poor performance -Building Organizational Capability: The drive and the ability to increase the capability of the whole organization Advanced: ReconfiguresThis Job Vacancy is only for UAE Nationals2017-09-08 11:13:41
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Revenue Accounts Officer ( UAE Nationals...
Revenue Accounts Officer ( UAE Nationals only)
(2-7 Yrs )General Civil Aviation Authority (GCAA) |
Abu Dhabi |
08-09-2017This position is ONLY for UAE Nationals ROLE PURPOSE: -Maintaining and updating invoicing data, generation of periodical invoices and research on unknown call signs KEY ACCOUNTABILITIES: Description Receivables -Invoicing of customers -Reconcile invoicing with over-flight data -Assist in period end closing and reporting -Maintaining documents/ records pertaining to Revenue Accounts -Assist with month-end closing, collect data and prepare monthly and other ad-hoc reports. -Communicate with customers via phone, email, mail or fax -Researching of unknown call signs. -Updating DML as advised from SZC Key Performance Indicators: -Timely invoicing to customers -Accuracy of reconciliation -Accurate and timely reports JOB CONTEXT: -The job holder must be aware of and remain abreast of any and all the relevant financial policies and procedures, both company and applicable external standards -This job may be held accountable during audits FRAMEWORKS, BOUNDARIES AND DECISION MAKING AUTHORITY: -The Revenue Accounts Officer reports to the Revenue Accountant and confers with the latter on important issues. -Revenue Accounts Officer is an important role as it is has the responsibility for the collection of data for the revenue streams for GCAA and where the collections from operators and national carriers can be challenging COMMUNICATIONS AND WORKING RELATIONSHIPS: Internal: -Regular meeting with revenue generating departments and section heads. -Finance section and team -Internal Auditors External: -Operators i.e. Customers. -Auditors. KNOWLEDGE, SKILLS AND EXPERIENCE: Knowledge & Experience: -Graduate or Post Graduate in Accounting/Finance -Recognised professional qualification such as ACA, ACCA, CPA or equivalent preferably with MBA (Finance). -2 years work experience in the Finance and Accounting function preferably in invoicing -Good IT skills and understanding of the relevant computerized Finance System. -Commercial knowledge related to aviation industry is preferable -Knowledge of regulatory standards and compliance requirements Skills: -Problem-solving -Planning and Organizing -Time management -Quantitative -Communication -Attention to detail and accuracy -Good verbal and written communication skills2017-09-08 17:02:00
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Stores Supervisor (Warehousing)
Stores Supervisor (Warehousing)
(1-10 Yrs )Aviation Australia |
Riyadh |
08-09-2017The Stores Supervisor is responsible for the supervision and efficient implementation of the Stores system requirements as per the company Maintenance Organisation Exposition (MOE) document in this exciting new start-up college. * Please note this role is open to male applicants only. Key accountabilities include:
-Supervise, develop and train the Commercial Storeman.
-Oversee all processes for item an departs storage, goods receipting, receivals, dispatch to delivery.
-Ensure a thorough maintenance of all records, stores and related documentations in accordance with the AARCOE Aircraft MOE.
-Provide reports pertaining to stores issues, stock levels, expenditures, shelf life expiry and calibrated items etc.
-Maintain currency of awareness and compliance with the requirements of the Competent Authority with respect to provisions of legislation relating to the approved store.RequirementsEssential Skills:
- Current Drivers License Highly Desired Skills:
-Qualifications in Warehouse Operations, and current Forklift License Essential Experience:
-Proven experience as a Warehouse Manager or Supervisor, overseeing the operation and administration of aviation regulatory approved supply and stores.2017-09-08 12:33:47
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Rotary Wing Pilot
Rotary Wing Pilot
(3-5 Yrs )Abu Dhabi Aviation |
Abu Dhabi - United Arab Emirates |
08-09-2017Rotary Wing Pilot2017-09-08 16:34:21
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Fixed Wing Licensed Engineer
Fixed Wing Licensed Engineer
(2-3 Yrs )Abu Dhabi Aviation |
Abu Dhabi - United Arab Emirates |
08-09-2017Fixed Wing Licensed Engineer2017-09-08 16:34:20
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Search and Rescue Aircrew
Search and Rescue Aircrew
(2-6 Yrs )Abu Dhabi Aviation |
Abu Dhabi - United Arab Emirates |
08-09-20172017-09-08 15:10:05
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Search and Rescue Paramedics
Search and Rescue Paramedics
(3-6 Yrs )Abu Dhabi Aviation |
Abu Dhabi - United Arab Emirates |
08-09-2017Search and Rescue Paramedics2017-09-08 15:10:06
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Unlicensed Engineers
Unlicensed Engineers
(1-3 Yrs )Abu Dhabi Aviation |
Abu Dhabi - United Arab Emirates |
08-09-2017Unlicensed Engineers2017-09-08 15:10:06
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Search and Rescue Pilots
Search and Rescue Pilots
(3-6 Yrs )Abu Dhabi Aviation |
Abu Dhabi - United Arab Emirates |
08-09-2017Search and Rescue Pilots2017-09-08 15:10:05
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Fixed Wing Pilots
Fixed Wing Pilots
(4-6 Yrs )Abu Dhabi Aviation |
Abu Dhabi - United Arab Emirates |
08-09-2017Fixed Wing Pilots2017-09-08 15:10:05
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Rotary Wing Licensed Engineer
Rotary Wing Licensed Engineer
(1-4 Yrs )Abu Dhabi Aviation |
Abu Dhabi - United Arab Emirates |
08-09-2017Rotary Wing Licensed Engineer2017-09-08 15:10:05
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Staff Logistics Officer ( UAE Nationals)
Staff Logistics Officer ( UAE Nationals)
(6-8 Yrs )General Civil Aviation Authority (GCAA) |
Abu Dhabi |
08-09-2017This position is ONLY for UAE Nationals ROLE PURPOSE: -Support the General Administration Manager in the planning, coordination and administration of Staff Logistics services to support effective operations ensuring optimum service levels to internal customers and in alignment to GCAA’s General Administration strategy and Service Level Agreements. Experience: 6 &- 8 years relevant experience in the Staff Logistics Management sector with 2 -3 years’ experience in a similar environment. -Education: A Bachelor’s degree in Business Administration or equivalent. KEY ACCOUNTABILITIES: Description Supervision of Subordinates -Organise and supervise the activities and work of subordinates to ensure that all work within Staff Logistics section activity is carried out in an efficient manner which is consistent with operating procedures and policy. Budgets and Plans -Contribute to the preparation of the Staff Logistics section budget in line with the General Administration budget and monitor financial performance versus the budget while promptly reporting any non conformances to superior so that the business is aware of anticipated costs/revenues and areas of unsatisfactory performance are identified and rectified promptly. Administration of documentation -Ensure effective coordination and management of tasks such as the timely obtaining and renewal of visas, employee residence agreements, airport pass renewal, family visa and hotel accommodation in order to meet employee requirements. Description Transport & Logistics Management -Manage the company vehicle fleet and ensure timely monitoring of all activities such as registration, insurance, maintenance, repairs etc. in order to ensure that the vehicles are maintained to the required standards whilst adhering to GCAA guidelines, legal and procedural requirements. -Lead and ensure the effective planning/scheduling of the movement of vehicles within Sites and manage all transport requirements of GCAA (including allocation of drivers and vehicles as per business requirements) whilst ensuring accurate record keeping of all matters related. -Participate in the selection and hiring of drivers and oversee effective management of the team in order to ensure timely availability of resources to facilitate effective operations. Travel Arrangements -Manage and ensure the effective management of overseas travel arrangements in a cost and time-effective manner, including booking itineraries/venues, mission preparation in accord with approved budgets. -Manage the establishment of contacts for trustworthy travel agents, accommodation and transport services in order to support effective travel arrangements. -Manage and oversee the effective coordination of all arrangements for visiting delegations ensuring timely availability of all required logistical services, airport passes, visas etc to achieve customer satisfaction. Tendering & Contractor Management -Provide technical expertise in developing RFPs and RFQs relevant to the logistics services and operations; oversee the verification of tender documents in order to ensure compliance with GCAA standards and procurement of best suppliers, service providers for effective operations. -In liaison with the Procurement function, negotiate with service providers to get the best value for money and achievement of optimum benefits to the Authority. -Develop and recommend changes to contracts scope of work during its renewal or awards and ensure achievement of all GCAA’s logistics management requirements. -Review and endorse invoices and facilitate timely processing for payment for all related services. -Ensure maintenance of information/records of all contracts handled by the section. Inventory Management -Ensure effective inventory management of related equipment, consumables and ensure timely raising of requisitions and purchase orders for the timely replenishment of stock to fulfil safety standards. Relationship Management -Develop and maintain effective business relationships with all relevant internal departments & external entities (such government authorities, service providers etc) with highest standards of business ethics, whilst promptly attending to all critical issues in-order to ensure the services required by the Authority are delivered in the most effective manner. Description Policies, Systems, Processes & Procedures -Recommend improvements to the General Administration functional policy and assist in the implementation of procedures and controls covering all areas of Staff Logistics activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service to customers. Safety, Quality & Environment -Ensure compliance to all relevant safety, quality and environmental management procedures and controls across the Staff Logistics section to guarantee employee safety, legislative compliance, delivery of high quality products/service and a responsible environmental attitude. Continuous Improvement -Contribute to the identification of opportunities for continuous improvement of Staff Logistics section’s systems, processes and practices taking into account ‘international best practice’, improvement of business processes, cost reduction and productivity improvement. Reports -Prepare Staff Logistics sectional statements and reports of GCAA timely and accurately to meet company and Support Services department requirements, policies and standards. Key Performance Indicators -Audit of compliance versus procedure and policy. -Cost efficiency of the area. -Budgets and plans are prepared timely and accurately in line with the annual budget parameters and timescales. -Timely reporting of variances. -Timely renewal of visas -Employment feedback -Adherence to statutory and organizational procedures -Condition of vehicles -Adherence to legal procedures -Employee feedback on service -Adherence to policies and procedures -Feedback on quality of services -Travel arrangements are booked in a cost effective manner -Effective coordination with external and internal parties -Compliance with the terms of contract. -Expediting the contract procurement process to ensure contracts and services are awarded on a timely basis. -Contract meets the business requirement. -Timely availability of information. -Contractual obligations are being delivered in timely and accurate manner without any violations. -Timely availability of resources -Accuracy of records -Feedback from internal departments -Feedback from stakeholders. -Quality of advice and guidance provided -Compliance with procedural and legislative requirements. -Effective communication of policies and procedures. -Frequency of non-compliance with ISO standards, local legislation and company policies on HSE. -Frequency of Lost Time Incident’s, safety incidents and near misses. -Number and quality of improvements are line with corporate expectations and implemented. -All sectional / department statements and reports are prepared timely and accurately and meet company policies and requirements. JOB CONTEXT: The complexities of the job may increase due to the following reasons: -Size of the vehicle fleet -Number of VISA requirements FRAMEWORKS, BOUNDARIES & DECISION MAKING AUTHORITY: -The Staff Logistics Officer reports to General Administration Manager and confers with the latter on critical issues. -The jobholder is expected to contribute to the development of plans and manage all staff logistics services in GCAA as per service level agreements. -Key decisions having significant impact on the Staff Logistics function are referred to General Administration &- Manager for approval before implementation. -The jobholder exercises financial authority as per the level established by the GCAA management. COMMUNICATIONS & WORKING RELATIONSHIPS: Internal: -All GCAA Departments External: -Government Authorities -Suppliers -Service Providers / Consultants KNOWLEDGE,SKILLS & EXPERIENCE: Knowledge & Experience: -A Bachelor’s degree in Business Administration or equivalent -Experience of managing relationships with Government or other public-sector representatives at a senior level in the region. -In depth knowledge of GCAA operations and of the UAE laws & regulations. -6 &- 8 years relevant experience in the Staff Logistics Management sector with 2 -3 years’ experience in a similar environment. Skills: -Planning and organizing skills. -Time management skills. -Effective communication skills. -Presentation skills. -Interpersonal skills. -Attention to detail BEHAVIORAL COMPETENCIES: -Drive for Results: A drive for excellence and to raise the performance bar Intermediate: Makes improvements -Drive for Quality: The determination and ability to deliver and assure high quality Intermediate: Deliver on promises -Drive to Serve: A passion to provide a first-class service to internal or external customers Intermediate: Keeps customer updated -Analytical Thinking: The ability to plan and organize, and analyze data to support decision-making Intermediate: Prioritizes -Influencing: The desire to reach out to others and the ability to gain their willing support Intermediate: Persuades using several arguments -Teamwork and Partnership: The desire and ability to work collaboratively with others towards shared goals Intermediate: Offers help2017-09-08 10:29:15
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Office Admininstrator
Office Admininstrator
(2-10 Yrs )Aviation Services Management Limited |
Sharjah |
08-09-2017·        Coordinates and handles general administration activities. ·        Provides support to Company's staff on required material (management of stock of work material, such as office supplies, technical material, Pantry items etc.) and manage the repair and maintenance of computers and other office equipment. ·        Ensures proactive facility management in view of appropriate supply of office space / equipment. ·        Coordinate and handle all administration activities to ensure seamless support regarding office organization, event management and day-to-day operations, including: manage and execute all office maintenance activities; manage office and physical security (e.g. locks, doors); monitor compliance with health and safety standards. ·        Manages office services and ensure active liaison with relevant suppliers (office equipment and furniture, stationery, restaurants, etc.) and maintains an adequate inventory of office supplies and research prices, purchase office furniture/supplies. ·        Coordinates with the suppliers for office printing requirements (business cards, letterheads, envelop, etc.) ·        Coordinates with the Marketing Department / I.T. Dept in regards to LPO and payments arrangements for any material required the said department. ·        Provides support to Company's staff on required material (management of stock of work material, such as office supplies, technical material, Pantry items etc.) and manage the repair and maintenance of computers and other office equipment. ·        Ensures proactive facility management in view of appropriate supply of office space / equipment. ·        Coordinate and handle all administration activities to ensure seamless support regarding office organization, event management and day-to-day operations, including: manage and execute all office maintenance activities; manage office and physical security (e.g. locks, doors); monitor compliance with health and safety standards. ·        Liaises with all involved business units to orchestrate requirements of equipment such as IT, telecommunication systems, etc. ·        Coordinates with government offices on matters concerning maintenance and other administrative related issues. ·        Liaises with all involved business units to orchestrate requirements of equipment such as IT, telecommunication systems, etc. ·        Coordinates with government offices on matters concerning maintenance and other administrative related issues. ·        Arranges and coordinates meetings and conferences for the Managing Director. ·        Creates, transcribes, and distributes meeting agendas and minutes. ·        Set-up Managing Director's travel arrangements which include booking Air ticket, Hotel Arrangement, Limo pick up, etc as per the requirement. ·        Liaising with the Legal advisors for all the requirements and information in coordination with the concerned department. ·        Ensure that proper agreements, credit terms, copy of Trade License/Certificate of Incorporation are maintained for Clients ·        Monitoring, reviewing and checking of all charges and fees levied by different authorities (i.e. SAIF Zone, DAFZA) ·        Receives, directs and relays telephone and fax messages to appropriate staff member. ·        Greeting the visitors entering the establishment, determining the nature of their visit and directing them to the concerned as necessary. ·        Arranging gate pass for the visitors. ·        Check post/mails on daily basis and sort couriers / mails then distribute to appropriate staffs. ·        Maintains and updates all outgoing and incoming courier file. ·        Tracks and follow-ups all outgoing couriers. ·        Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing. ·        Organizes transport for pick up and drop of staff as per the roster, guests, and crew for handling flights. ·        Oversees driver’s daily itineraries and company vehicle maintenance, Insurance, Registration. ·        Oversees Office Boy’s daily itinerary. ·        Monitor fuel consumption for Company Transport on a monthly basis. ·        Oversees that office sanitation is well observed. ·        Handling Petty Cash. Prepare monthly Petty Cash statement for Finance verification. ·        Maintaining Business Contact List and Company profile for client/Supplier. ·         Scan and maintain Business card folder for various contacts.2017-09-08 14:30:40
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HR Manager
HR Manager
(3-10 Yrs )Aviation Services Management Limited |
Sharjah |
08-09-2017Recruitment ·        Identifies employee vacancies based on department’s requirement and allocate human resources ensuring appropriate matches on the job position. ·        Evaluates employment application and conduct interviews to applicants on current job vacancies. ·        Develops, administers and evaluates applicant tests. ·        Provides recommendations on qualified applications ·        Develops and maintains relationship with employment agencies, institutions and other recruitment sources for manpower pooling. ·        Responsible for the evaluation, classification and rating of occupations and job positions. ·        Provides prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits ·        Negotiates bargaining agreements and help interpret labor contracts. ·        Plans and conducts new employee orientation to foster positive attitude toward company objectives. HR File Management and Correspondence ·        Prepares Contract of Employment and maintain all confidential employee documentation and information. ·        Prepares Monthly Payroll Report (deduction, reimbursement, increments, etc.) and forward it to the Finance Manager for processing. ·        Maintains HR records and compile statistical reports concerning HR-related data such as hires, transfers, performance appraisals and turn-over rates. ·        Updates HR records, computerized data file and HR Confidential Files. ·        Analyzes statistical data and reports to identify and determine causes of employee problems and develop recommendations for improvement of organization's employment policies and practices. ·        Prepares salary certificates, salary transfer letters, Employment Certificates and other certification/documentation as requested by the employees. ·        Prepares Payment Reports on Vacation Leave/Sick Leave, Resigned/Terminated employee/s final pay, medical insurance and other employee accountabilities. ·        Prepares HR correspondence (warning letters, memos and other HR related communication). ·        Prepare all HR Documentation and formalities for resigning/terminated employees (receipt of resignation/termination notice, computation of accountabilities and separation pay, returning of company properties, etc.) ·        Develop and recommend new company policies/sanctions and procedural improvements. ·        Hold regular review of policies and legal HR procedures in consultation with the Managing Director. ·        Transcribe, compile and updates Organizational Chart and Job Descriptions of the employee. ·        Transcribe and updates HR Forms (Leave, Performance Evaluation, Job Analysis, etc.) on a regular basis. Government Office Coordination ·        Coordinates with free zone authority for all employment related requirement for the company (employment, visa processing and cancellation, certifications, entry pass, work permit, NOCs, etc.) ·        Prepares and coordinates all the requirements for the processing and renewal of visa (employment/visit/transit), labour card, residence permit as well as amendment and cancellation. ·        Coordinate with government offices in consultation on the existing labour law and ministerial orders. Employee Services ·        Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems. ·        Monitor employee movement (attendance, employee relations, policy compliance, etc.) ·        Handles employee grievances and other related issues. ·        Plan, organize and coordinate the employee training or labor relations activities ·        Conduct exit interviews to identify reasons for employee termination/resignation. Benefits and Compensation ·        Prepares and coordinate Annual Leave Plan and ensure that leaves are taken according to schedule. ·        Processes employee leave application, reimbursement claims and other employee benefit related concerns in accordance with the Company Policy and Labour Law. ·        Coordinates with the completion of Performance Appraisal/Performance Review for staff evaluation. ·        Coordinates with the Health Insurance Institution for employees’ medical concerns ·        Ensure that the procedures for sick employee are followed and coordinated with the Immediate Head.  2017-09-08 14:20:35
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Recruitment Officer
Recruitment Officer
(6-8 Yrs )General Civil Aviation Authority (GCAA) |
Abu Dhabi |
08-09-2017KEY ACCOUNTABILITIES: Description &- Manpower Planning &- Assist the Senior Officer Manpower to update the manpower plan and the vacancy list is kept up-to-date for tracking and monitoring &- Sourcing, Selection and Assessment &- Identify and engage with the most appropriate sources of obtaining the right profiles for the roles identified for different departments &- Screen and select right fits for selection process &- Administer assessment tools ensure proper selection On-boarding &- Follow up and interact with relevant parties to ensure that new employee join GCAA join in the most efficient manner &- Make sure that all offers and contractual formalities are completed in time for selected candidates. &- Make sure that all Government and management approvals are obtained according to the policy and the system before issuing a contract &- Oversee orientation programs for new hires to ensure faster on-boarding. Key Performance Indicators &- Completion of manpower plan according to schedule. &- Optimum utilisation of sourcing spends &- Higher rates of position closure. &- Time to fill open positions &- Higher on job success rate of candidates identified &- Minimum contract rejections and on- boarding failure post offer stage. &- Percentage coverage of on-boarding for new hires. JOB CONTEXT: The main challenge of this role is to define policies that will allow GCAA to attract, recruit and retain the best and the brightest. There is also a challenge around having a lean but effective organisation through careful and thorough manpower planning. FRAMEWORKS, BOUNDARIES AND DECISION MAKING AUTHORITY: &- The Officer Recruitment reports to Senior Officer - Manpower and confers with the latter on critical and strategic issues &- The job holder is expected to execute all plans as per timeline COMMUNICATIONS AND WORKING RELATIONSHIPS: Internal: All GCAA departments External: &- Universities &- Ministries and Government agencies &- Recruitment agencies KNOWLEDGE, SKILLS AND EXPERIENCE: Knowledge and Experience: &- Bachelor’s degree in Human Resources &- Knowledge of best practice in Talent Acquisition methodologies &- 6 &- 8 years relevant experience in the Talent Acquisition function with 2 -3 years’ experience in a similar environment Skills: &- Supervisory skills &- Presentation skills &- Awareness of principles, policies and procedures, and internal processes. &- Effective communication skills &- Awareness of International Manpower Supply sources &- Computer skills &- Negotiation skills2017-09-08 14:11:29
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