Tender/ Estimation Engineer / Estimators
Tender/ Estimation Engineer / Estimators (3-5 Yrs )Inaya Facilities Management Services LLC |
Dubai
,
United Arab Emirates
United Arab Emirates
United Arab Emirates
Not Mentioned
United Arab Emirates
|
19-04-2018ESSENTIAL FUNCTION AND BASIC DUTIES:1. Studies, analyses and evaluates tender documents from a technical point of view in order toidentify risk factors and to ensuring relevant standards for the overall risk assessment and biddecision.2. Attending pre_bid meeting and making site visit for Bid evaluation.3. Floating enquires to suppliers/ Manufactures and comparison study based on supplierquotation.4. Negotiation with supplier for both technical and commercial aspect of the product/servicebeing delivered.5. Identifies labor, material, and time requirement by studying proposals, blueprints, specifications and related documents.6. Pricing for mechanical/ electrical/ plumbing services, civil and joinery items.7. Liaising between departments in order to prepare accurate estimates.8. Preparation and submission of technical and commercial bids to customers in a timelymanner.9. Any other duties as allocated and as necessary to complete the scope of works by theimmediate superior.AUTHORITY:1. Review of Tender Documents2. Estimated Project Cost3. Forecast manpower, materials, and management requirementsACCOUNTABILITY:1. Perform Estimates of Project2. Conduct Site survey3. Communicate Project Estimates across bid team4. Timely Submission of Tender5. Accountable for inaya HSEQ process/procedures awareness and implementationQUALIFICATIONSEDUCATION/CERTIFICATION: Degree in related fields (Civil/ Mechanical/ Electrical)REQUIRED KNOWLEDGE: MS OfficeEXPERIENCE REQUIRED: 3 years with a driving licenseSKILLS/ABILITIES: Analysing information, Estimation, Planning, problem-solving ability, knowledge of contractual terms and conditions, Awareness of product limitations, Good Interpersonal skills, Teamwork, keen to learn and develop.WORKING CONDITIONS: as per the United Arab Labour Law.REASONING ABILITY: Ability to apply logical or scientific thinking and approach to a practicalproblem2018-04-19 16:10:09 |
Quantity Surveyor / Commercial Specialist
Quantity Surveyor / Commercial Specialist (3-7 Yrs )Inaya Facilities Management Services LLC |
Dubai
,
United Arab Emirates
United Arab Emirates
United Arab Emirates
Not Mentioned
United Arab Emirates
|
19-04-2018ESSENTIAL FUNCTION AND BASIC DUTIES:1. Reporting to the Commercial Manager.2. Responsible for commercial and quantity surveying duties.3. Responsible for the preparation of Sub-Contract Enquiries and ensuring that the necessary.Quality Management Systems requirements are included in the Sub-Contract Agreement4. Responsible for reporting on expenditure and forecast draw-down against revision of cost to completion.5. Responsible for the resolution of Contractual matters.6. Responsible for establishing a system of financial control on a monthly basis for reporting andforecasting cost against allowances.7. Ensure that, in conformance with Conditions of Contract, Company’s interests are, withregards to expenditure and income, protected at all times.8. Any other duties as allocated and as necessary to complete the scope of works by theimmediate superior.AUTHORITY:1. Compile and cascade Monthly Operating reports2. Deputize for Commercial Manager as appropriateACCOUNTABILITY:1. Maintain and build upon the standards of the Commercial team2. Ensure all bids are produced in accordance with the requirements set forth by theCommercial manager3. Ensure all Monthly reports are completed in advance of due dates4. Ensure that Cash Collection / Debt Recovery statistics and reporting are kept up todate5. Accountable for inaya HSEQ process/procedures awareness and implementation2018-04-19 16:10:08 |
Senior Buyer / Buyer
Senior Buyer / Buyer (2-8 Yrs )Inaya Facilities Management Services LLC |
Dubai
,
United Arab Emirates
United Arab Emirates
United Arab Emirates
Not Mentioned
United Arab Emirates
|
10-04-2018Job Purpose:To support the Procurement Team, responsible for pricing agreement negotiations while ensuring financial and process deliverables are met and a high degree of service to internal customers, standards, and contract compliance are maintained.Roles & Responsibilities:•Ensure smooth and effective functioning of the Procurement Department. Deliver a high degree of service to internal clients, ensure that corporate standards, best practices, and internal compliance are adhered to, and achieve financial and process objectives or targets•Ensure that all new suppliers have completed the vendor registration process and the approval of the same prior to processing the purchase orders and or contracts•To perform vendor evaluation and ensure that vendor performance meets or exceeds the standards and adheres to our overall company policies and procedures, recommendations for change based upon performance and budgetary considerations•Build a robust database of sources of supply and a comprehensive network of alternative suppliers which reduces the vulnerability of the supply chain and provides overall flexibility and reliability.•Participate in the development of procurement strategies by processing documents with relevant information and monitoring strategies. Accountable for identifying and executing cost saving initiatives, process improvements and standardization in order to increase efficiency.•Provide groundwork and support for the identification of the right suppliers and service providers to receive quotations for the tenders and also for submission to the existing clients on the variation works.•Participate and actively contributing in all tendering and bidding process by providing proactive support.•Understanding the company tendering and bidding process by continuously engaging with the business development and tendering departments.2018-04-10 15:13:28 |
Customer care representative – Telecall
Customer care representative – Telecall (2-7 Yrs )Inaya Facilities Management Services LLC |
Dubai
,
United Arab Emirates
United Arab Emirates
United Arab Emirates
Not Mentioned
United Arab Emirates
|
03-04-2018Job Description :Answer incoming calls from customers and logging the customer’s request, answer inquiries and questions, handle complaints, troubleshoot problems and provide information. Function as an intermediary between the client, the Operations team and the end user in order to co-ordinate the satisfactory fulfilment of the customer (viz. end user) request by the company providing a first level response.•Response to all calls professionally and in a timely manner - route calls to appropriate resource•Respond to customer inquiries and provide accurate response•Research required information using available resources•Provide customers with product and service information•Identify and escalate priority issues•Clearing the missed call alerts •Classify and prioritise the work requests (as emergency, urgent and routine) for various end user services received from the EAM administrator to activate the Operations team viz. , Soft Services etc. into taking prompt action •Despatch all scheduled and emergency Work requests to the Operations team for action •Upload the WR into CAFM•Call customers to schedule appointments for work requests received •Update all relevant information on WR into both EAM & CAFM•Monitor customer care e-mail to identify escalated requests. Respond to customer e-mails for update and clarification of action taken on escalated issues•Call customers to reschedule appointments for escalated work requests received in CSD queue•Co-ordinate with the client and customers for ‘No Access’ issues to enable communication with client to obtain access for resolution.•Check the voice mail and call back the customer •Handle and resolve customer complaints on calls•Record all customer complaints under CAP and escalate to the relevant department for an effective resolution.•Calls customer to gather feedback on closed WR’s.•Update all the feedback gathered under FBMS in CAFM•Close the FBMS records •Update the system with the accurate information –customer appointment date and time to create visibility for the client. (EAM & CAFM)•Ensure that appointments schedule are properly updated in both EAM & CAFM2018-04-03 17:39:29 |
Customer care representative Telecall
Customer care representative Telecall (2-7 Yrs )Inaya Facilities Management Services LLC |
Dubai
,
United Arab Emirates
United Arab Emirates
United Arab Emirates
Not Mentioned
United Arab Emirates
|
03-04-2018Job Description :Answer incoming calls from customers and logging the customer?s request, answer inquiries and questions, handle complaints, troubleshoot problems and provide information. Function as an intermediary between the client, the Operations team and the end user in order to co-ordinate the satisfactory fulfilment of the customer (viz. end user) request by the company providing a first level response.?Response to all calls professionally and in a timely manner - route calls to appropriate resource?Respond to customer inquiries and provide accurate response?Research required information using available resources?Provide customers with product and service information?Identify and escalate priority issues?Clearing the missed call alerts ?Classify and prioritise the work requests (as emergency, urgent and routine) for various end user services received from the EAM administrator to activate the Operations team viz. , Soft Services etc. into taking prompt action ?Despatch all scheduled and emergency Work requests to the Operations team for action ?Upload the WR into CAFM?Call customers to schedule appointments for work requests received ?Update all relevant information on WR into both EAM & CAFM?Monitor customer care e-mail to identify escalated requests. Respond to customer e-mails for update and clarification of action taken on escalated issues?Call customers to reschedule appointments for escalated work requests received in CSD queue?Co-ordinate with the client and customers for ?No Access? issues to enable communication with client to obtain access for resolution.?Check the voice mail and call back the customer ?Handle and resolve customer complaints on calls?Record all customer complaints under CAP and escalate to the relevant department for an effective resolution.?Calls customer to gather feedback on closed WR?s.?Update all the feedback gathered under FBMS in CAFM?Close the FBMS records ?Update the system with the accurate information ?customer appointment date and time to create visibility for the client. (EAM & CAFM)?Ensure that appointments schedule are properly updated in both EAM & CAFM2018-04-03 17:29:00 |
Inventory Controller
Inventory Controller (5-9 Yrs )Inaya Facilities Management Services LLC |
Dubai
,
United Arab Emirates
United Arab Emirates
United Arab Emirates
Not Mentioned
United Arab Emirates
|
03-04-2018JOB Description:1.Receive Field Requisitions/Service Requests (FR/SR) , check for items requested are from the stock or new materials and has all the required information in the FR/SR prior to receipt2.Issue the materials available in the stock from any stores location where the material is available and generate Stores issue note. For materials not available in the stock or for new materials that need to kept in the stock, process the Field Requisition for procurement of these materials3.Supervise the off-loading of incoming materials, carry out physical inspection and physical count to verify quantity and quality is in line with the requirements mentioned on the purchase orders. Arrange for inspection with the requestors if required, complete the inspection prior to receiving the materials4.Process Goods receive Note upon inspection and receipt of the materials5.Keep raw material, spares, finished products and other stock items well stacked in the designated storage locations. All the stored materials should be easily accessible and safely handled as per HSE guidelines, standards and procedures6.The storekeeper should ensure that sufficient inventory is available at the stores to avoid being 'out of stock'. Monitor inventory levels at all items, identify obsolete and damaged materials7.Check for shortages and damages and prepare the necessary reports for damages and rejections. If required Non conformity Reports should be raised if the circumstance demands8.All material returns from the site should be thoroughly inspected before processing into the inventory and upon inspection should be stored at the designated locations. Seek necessary approvals prior to receipts.9.Follow up on all purchase return materials to the suppliers with the Procurement Department10.Maintain proper documentation and records for uniforms, hand tools and PPE materials-issues and replacements11.Ensure that the rules and regulations relating to the physical custody and preservation of all materials are followed12.Assist the Stores In-charge in the setup of site stores during the mobilization period of the new projects13.Carry out physical stock counts in line with the inventory stock take procedures and as per the planned schedules14.The store is kept clean , well-lit and ventilated at all times and should be compliant with Corporate HSE and housekeeping policies and guidelines.2018-04-03 16:21:26 |
Inventory Controller / Storekeeper
Inventory Controller / Storekeeper (4-9 Yrs )Inaya Facilities Management Services LLC |
Dubai
,
United Arab Emirates
United Arab Emirates
United Arab Emirates
Not Mentioned
United Arab Emirates
|
03-04-2018JOB Description:1.Receive Field Requisitions/Service Requests (FR/SR), check for items requested are from the stock or new materials and has all the required information in the FR/SR prior to receipt2.Issue the materials available in the stock from any stores location where the material is available and generate Stores issue note. For materials not available in the stock or for new materials that need to keep in the stock, process the Field Requisition for procurement of these materials.3.Supervise the off-loading of incoming materials, carry out physical inspection and physical count to verify quantity and quality are in line with the requirements mentioned in the purchase orders. Arrange for inspection with the requestors if required, complete the inspection prior to receiving the materials.4.Process Goods receive Note upon inspection and receipt of the materials.5.Keep raw material, spares, finished products, and other stock items well stacked in the designated storage locations. All the stored materials should be easily accessible and safely handled as per HSE guidelines, standards and procedures.6.The storekeeper should ensure that sufficient inventory is available at the stores to avoid being 'out of stock'. Monitor inventory levels at all items, identify obsolete and damaged materials.7.Check for shortages and damages and prepare the necessary reports for damages and rejections. If required Non-conformity Reports should be raised if the circumstance demands.8.All material returns from the site should be thoroughly inspected before processing into the inventory and upon inspection should be stored at the designated locations. Seek necessary approvals prior to receipts.9.Follow up on all purchase return materials to the suppliers with the Procurement Department.10.Maintain proper documentation and records for uniforms, hand tools and PPE materials-issues and replacements.11.Ensure that the rules and regulations relating to the physical custody and preservation of all materials are followed.12.Assist the Stores In-charge in the setup of site stores during the mobilization period of the new projects.13.Carry out physical stock counts in line with the inventory stock take procedures and as per the planned schedules14.The store is kept clean, well-lit and ventilated at all times and should be compliant with Corporate HSE and housekeeping policies and guidelines.2018-04-03 16:21:13 |
Facility Executive- Soft Service
Facility Executive- Soft Service (3-8 Yrs )Inaya Facilities Management Services LLC |
Dubai
,
United Arab Emirates
United Arab Emirates
United Arab Emirates
Not Mentioned
United Arab Emirates
|
03-04-2018Designation: Facilities ExecutiveLocation: DubaiRequirement: Immediate to joinFull TimeRoles & Responsibilities:1. Handle all Soft Services Activities of Site.2. Responsible to provide effective Cleaning services.3. Preparation of Skill Gap Analysis for Housekeeping Service.4. Responsible to train the resources if and when required.5. Coordinate with Specialist Contractors for all works and conduct the performance evaluation.6. SOW include ensuring that litter picking and cleaning all buildings on daily or monthly.7. Preparation of reports as per client schedule. Daily / Weekly/ Half yearly / Annual reports.8. Manage & supervise the maintenance of Special Services Equipment e.g. swimming pools, Passenger lifts, Fresh Air Handling units, Fire alarm systems etc. by authorized contractors in line with Company standards and procedures, SLA’s and agreed contractual terms.9. Conduct risk assessment and document, it prior to commencing the job in order to minimize accidents and incidents.10. Take adequate measures to mitigate the risk11. Ensure all HSE policies, processes, standards, and procedures are implemented on all sites in line with contractual obligations and international standards.Skills Required:1. Effective Communication Skills (Written & Oral)2. People Management Skills3. Problem Solving.4. Leadership Skill5. Project Management.6. Approachable.Qualification Required:Graduate in Hotel ManagementExperience: 3 - 5 years of experience in FM Industry.2018-04-03 15:36:09 |
Payroll Accountant
Payroll Accountant (2-5 Yrs )INAYA |
Dubai
,
United Arab Emirates
United Arab Emirates
United Arab Emirates
Not Mentioned
United Arab Emirates
|
02-04-2018MAJOR DUTIES AND RESPONSIBILITIES:
1. Responsible for payroll data entry and verification to ensure accurate and timely monthly processing of remuneration.
2. Maintain the integrity and confidentiality of employees files in the HRMS and in the Personal File Folder and update changes to any employee compensation details or employee records;
3. Maintain annual leave & sick leave records.
4. Ensure proper accrual of leaves, gratuity and other employee benefits.
5. Process employees health insurance and verify insurance billing prior to submission to concerned Departments;
6. Process leave applications and ticket entitlement of employees;
7. Prepare and process final settlement of employees (EOSB);
8. Prepare and submit regular reports on compensation and benefits and those required by Accounts;2018-04-02 18:05:29 |
Technical Instructor
Technical Instructor (5-10 Yrs )INAYA |
Dubai
,
United Arab Emirates
United Arab Emirates
United Arab Emirates
Not Mentioned
United Arab Emirates
|
02-04-2018Responsible for developing and organizing in-depth technical training for IFMS
Collaborate with Operations to obtain information required to develop training materials on all
aspects of the technical skills, tools, and equipment
Develop and organize training content - handouts, outlines, agendas, tests and syllabi.
Provide post training reports, feedback summary and information to update Master Training
database records
Tailor training content based on trainees specific needs
Delivers Training Programs / Modules based on training plan requirements, Training Calendar and
according to an Operations-driven schedule
Carry out course monitoring and evaluation, by ensuring the collection of completed participants
course reports and completion of a training report at the end of each event.
Incorporate motivating, creative, and interactive training techniques to enhance the training
experience, in an effort to maximize learning and retention.
Provide Technical input/ support to the Operations team on equipment, tools and overall functioning.
Key responsibility Areas:
Timely and accurate monthly reports comprising of Post Training report and Feedback summary.
Developing Training content with strong Training objectives and evaluation mechanisms to gauge
the efficacy of training.
Carry out TNA at regular intervals and prepare the competency Matrix.
Liaise with Operations to understand the training content specific requirements and create programs
on the same lines.2018-04-02 18:00:54 |
Procurement Executive
Procurement Executive (5-9 Yrs )INAYA |
Dubai
,
United Arab Emirates
United Arab Emirates
United Arab Emirates
Not Mentioned
United Arab Emirates
|
02-04-2018Implement the Procurement Model and Strategy to realise the Procurement Objectives in line with the Client contractual terms.
Implement the appropriate Procurement functional policies, processes, systems, standards, procedures after approval so that the Company functions efficiently in line with the growth strategies and plans of the company.
These cover all Procurement and Vendor Processes.
Contribute to the identification and assessment of the Procurement risks on all Contracts within the criteria set for internal risk to protect the long term continuity of business
Recommend the reduction of the level of advance payments to vendors, building of the alternative vendor database, check performance bonds, Contractual terms, scope of work, warranties and guarantees to mitigate risk
Develop Procurement work plans in order to ensure that all contracts are carried out within agreed Service Level Agreements.
Identify and recommend sources of supply for materials and services internationally.
Contribute to the process of vendor registration, vendor evaluation in order to build a vendor database and monitor vendor performance
Maintain a robust database of current and alternative vendors to reduce vulnerability of the Supply Chain and provide more overall flexibility and reliability.
Identify sources of supply for materials, goods and services through catalogues, systems databases, vendor databases etc.
Develop and assemble the Tender documentation package and carry out the groundwork for Projects and Contracts including the costing of various tendering processes.
Procure requested materials, goods and services on time at the optimum price and right quality, obtaining the best value forthe Company
Organise delivery of materials, and goods to the stores or site as indicated on the Purchase Requisition
Obtain by enquiry, quotation or bid for favourable price and select a suitable vendor based on specifications in the Purchase Order, in line with Procurement Budgets
Carry out all Procurement transactions timely and follow up with Suppliers for the timely delivery of the specified quantity and quality of materials and goods,in line with the Purchase Order
Carry out checks in completing procurement transactions e.g. receiving report for quantity and quality factors, purchase contracts for price, securing adjustments on claims for shortage or poor quality, vendor invoices for returns and for credit or exchange.
Prepare Procurement MIS and progress reports and maintain necessary records to deliver timely and accurate information which will support the efficient delivery of Procurement objectives.
Participate in the drive to continuously improve performance in the Procurement Areas.
Recommend improvements in efficiency, cost reduction, cycle reduction time, ABC analysis for inventories etc. as part of continuous improvement,
Carry out benchmarking surveys of procurement processes against best practice to support and enhance intelligent FM solutions for our clients.
Implement flexible Procurement plans to meet the customers specific needs and challenges2018-04-02 17:17:39 |
Assistant Accountant
Assistant Accountant (1-3 Yrs )INAYA |
Dubai
,
United Arab Emirates
United Arab Emirates
United Arab Emirates
Not Mentioned
United Arab Emirates
|
02-04-2018Accounts Payable:
Process vendor and supplier invoices, in a timely manner, verifying accuracy, approvals and account coding in accordance with Ministry and agency requirements.
Prepares cheques and associated reports, as required in accordance with agency schedules.
Prepare and maintain pre-authorize payments monthly or as required.
Prepare all Accounts Payable sub-ledger journals for posting to General Ledger monthly.
Reconcile Accounts Payable sub-ledger to General Ledger monthly.
Enter and reconcile cheques cashed to accounting software monthly.
Respond to vendor inquiries as required.
Accounts Receivable:
Process all client or miscellaneous payments daily or as required to sub-ledger.
Maintain and distribute accurate listing of overdue accounts and suspensions in accordance with agency policies.
Refer overdue accounts to Manager of Finance for adjustments, write- off or collections.
Prepare accounting adjustment forms where required.
Respond to client or payer account inquiries as required.
Payroll:
Maintain a working knowledge of the payroll processes and software and provide backup as required.
General Ledger:
Assist the Manager of Finance with monthly general ledger reconciliations as required.
Prepare monthly bank reconciliations for approval of the Manager of Finance.
Assist with annual budget preparation as required.2018-04-02 15:39:37 |
