Contracts Engineer - Facilities Management Services - 3431532

Hill International, Inc.
  • Contracts Engineer - Facilities Management Services Jobs in Abu Dhabi - 3431532

    Hill International, Inc.
  • 0 - 3 Years
  • Abu Dhabi (Abu Dhabi)
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3431532

Job Description

Contracts Engineer - Facilities Management Services - ( 19002065 )

Description

Hill International is an international construction-consulting firm that provides program and project management, construction management, cost engineering and estimating, quality assurance, inspection, scheduling, risk management and claims avoidance to clients involved in major construction projects worldwide Hill has participated in over 10,000 project assignments with a total construction value of more than $500 billion Hill is a publicly traded company listed on the New York Stock Exchange (NYSE HIL), and is headquartered in Philadelphia, Pennsylvania (wwwhillintlcom)

Position Overview

Monitor Contractors compliance with contractual deliverables, terms and condition throughout the contract lifecycle through regular performance audits, review of performance reports, and issue monthly work completion reports Compile and prepare accurate documentation, and coordinate various tendering and contracts services while maximizing the utilization of available systems in line with Companys standards, policies and procedures

General Description of the Role and Responsibilities

Contracts Mobilization

Develop and Coordinate contract mobilization plans to ensure successful mobilization in line with the contract requirements and deliverables

Issuance of contract call-off and work orders (where applicable) in coordination with the relevant internal operations team

Performance monitoring & Evaluation

Ensure effective contracts post-award lifecycle management, including successful mobilization, performance monitoring, monthly contract performance evaluations, payments certifications and contracts close-out

Oversee the administration of all running contracts and agreements and review progress report of contract, address challenges raised by contractors and evaluate performance improvement recommendations Coordinate monthly performance evaluation to ascertain the level of contractors conformity with the contract scope of work as well as general terms and conditions

Monitor conformity and compliance with stipulated contract service level agreements and key performance indicators

Initiate remedial measures for underperforming contracts including issuance on non-conformity reports, penalties and other measures to ensure contractor conformity to stipulated terms and conditions as well as the scope of works

Receive and review weekly and monthly performance reports and coordinate required action plans as stipulated in the reports

Initiate remedial action for contract non-conformities through the issuance of Non-Conformity Reports (NCRs)

Support internal team with contractual matters related to contract terms and conditions including determination non-compliance indicators for contract terms and conditions

Coordinate resolution of identified discrepancies including executive meetings with Contractors to resolve discrepancies, advice on areas requiring improvement and for negotiation Raise recommendations to management for newrenewal or cancellation of contractsagreements

Contracts Budgeting

In coordination with relevant function managers, initiate and consolidate data for annual contracts budgets

Submit budgetary estimates for entire contracts portfolio to respective department managersVP-GSD for incorporation into the division budget

Obtain budgetary quotations for project budgeting

Review and revise budgetary provision accordingly as instructed by respective department managers VP-GSD

Contracts Administration Services

Prepare technical specifications and work scopes for technical and services contracts and agreements, ensuring coordination with Procurement & Contracting Division until finalization

Maintain scheduling of Tendering process, follow-up with Contracts Engineers and End Users on the status of contracts handled by the concerned Section and clarify related queries to maintain the continuation of services

Participate in tender technical evaluations committees to ensure the objectivity and integrity of technical evaluations

Update and maintain standard forms of communication, Tender Document, Coordinate, compile and prepare Tender Documents as per User requirements, and handle necessary formalities and preparations based on Company procedure

Coordinate and make necessary arrangements for the third party site visit, in coordination with the Bidders and end-user

Liaise with Procurement for Agreement review and initialling and carryout distribution formalities including, Agreement document preparation, forward the document for users review & initialling, send the Agreement to Contractors signature and follow-up, Management signature and final distribution of the Agreement document after both parties signature

Follow-up and communicate with Finance, Insurance and procurement with regard to the bank guarantees and insurance documents submissions

Run various computer-based reports to advise on the status of the pending activities with the Contractors and End Users related to the submission of offers, evaluations and clarifications

Review purchase requisition, contracts requests, work orders, call-off orders, invoices and various other contracts documents

Liaising with procurement and Finance to ensure compliance with related existing policies and procedures including adjustment and changes as and when they occur to minimize the impact on contract financial obligations

Payment Certification

Review contractors payment applications for compliance with stipulated contractual deliverables including but not limited to the scope of work, insurances, performance bonds, Service Level Agreement (SLAs) and key performance indicators (KPIs)

Issue work completion certifications against certified works as supporting documentation for invoicing

Review Contractors invoices for compliance with contract payment terms

Qualifications

Bachelors degree from a recognized university
15 or more years of experience in Contracts Management, Contractor post-award evaluation, development of scope of work, SLAs and KPIs, tendering and contract management within a large industrial organization, preferably in the Oil and Gas industry
Must have competency in Proficiency in ORACLE

Must have competency in development of cost trends and budget to actual analysis

Experience in contracts processes automation through ERP systems (SAP, Oracle, CAFM or other softwares)

Good knowledge about tendering process, technical bids, commercial bids, etc

Demonstrated ability to manage ContractualCommercial activities

Effective interpersonal skills to interface with contractors and business clients

Knowledge about UAE laws and regulations

Experience in developing FM scope of work for multiple FM services

Experience in developing SLAs & KPIs

Experience in understanding various types of FM contracts

Experience in managing full tendering cycle

Experience in developing contracts budget and administration of contracts

Complete understanding of contracts risks, variations and how to deal with it

Experience in developing BOQs and pricing sheets for Hard & soft services

Facilities Management experience is preferable

Primary Location AE-AE-Abu Dhabi

Profile Summary

Type:Company Job

Role:Civil

Industry:Consulting Services

Salary:As per Industry Standards

Function:Engg. project Mgmt./site Engg./Civil Engg.

Deadline:13th Feb 2025

Company Profile

Company:Hill International, Inc.
Website http://www.hillintl.com/
Industry Consultancy Services (Management/ Business Consulting)
Company Turnover 1000 - 2500 Crores
Company Size 1001 - 5000 Employees



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