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Executive Assistant 98286BR Job Description Position Summary Reporting directly to the EVP Qatar the Executive Assistant provides executive and administrative white-glove support to ensure the flawless running of the EVP office. Main Responsibilities Provide support to the EVP in delivering Qatar Shells overall strategic objectives.
Provide exceptional administrative services including effective diary management, scheduling meetings, teleconferences, organizing travel and travel itineraries, correspondences and filing.
Coordinate and prepare weekly QSMT, monthly QSLT and quarterly Country Coordination meetings and the preparation of minutes and tracking of actions.
Support records management of key internal and external information.
Coordinate and prepare for quarterly Pearl Management Committee meetings, including preparation of pre-read and presentation material, attendance of meetings, minute taking and follow up. Preparation of circular Pearl MC resolutions and obtaining MC approval.
Implement an annual stakeholder engagement calendar and ensure that regular meetings are arranged (Tier 1 / CEO / Ministerial level / QP EVP level) working closely with ER/GR.
Development of an EVP / Country Chair generic Qatar Shell slidepack for use in out of country engagements, ensure that the pack is kept evergreen.
Prepare and collate the monthly Executive Committee (EC) highlights for Qatar that are presented at monthly EC meetings through engaging local business leaders on their relevant parts of the business for input.
Lead in the coordination of all Executive Committee and Executive Vice President visits to Qatar, including arranging all stakeholder engagements, logistics (hotel, transport visas etc), the preparation of briefings and any other ad hoc issues that may arise. Special Challenges As the first point of contact for the EVP Qatar the successful individual needs to ensure a flawless image of the EVP office is maintained at all times.
Visibly support the EVP in pursuit of a robust Goal Zero Safety Culture (I am Goal Zero).
Be an active member of the annual Qatarisation Celebration event organizing committee (ensure a strong connection to the EVP office).
Manage and process expenses and track accordingly.
Ensure that any Gifts and Hospitalities received are tracked and robustly registered.
Administer the QSLT sharepoint site and ensure the corporate calendar is kept up to date.
Accuracy and reliability are crucial, given the critical nature of external meetings.
Able to work independently without supervisor when the EVP is absent and ensure that all tasks are fulfilled Country of Work Location Qatar City, State (if applicable) Doha Work Location Doha Company Description Shell is the largest foreign investor in Qatar and has invested US$ 21 billion in Qatar alone in the past six years. Joining Shell in Qatar will see you work on some of the worlds most innovative energy projects: Pearl GTL and Qatargas 4. Innovation is key at Shell, and your career will be propelled by Shells commitment to your career, which will accelerate your learning curve and broaden your scope. Moreover, our diverse pool of global experts will see you engage with colleagues worldwide. Qatar is the worlds largest LNG supplier, and Shells global leadership in LNG will help forge growth in the years to come. Requirements Qualifications Post secondary degree is preferred.
10 years of relevant experience as a PA to an Executive.
Excellent English language skills (written and verbal).
Excellent communication skills.
Trustworthiness and discretion are essential.
Ability to follow high standards for confidentiality and integrity.
Proactive and energetic approach to career and work.
Ability to adapt to change and ambiguity.
Strong interpersonal and relationship-building skills; ability to liaise at all levels, across departments and countries.
Ability to manage high workload independently and to work unsupervised; ability to balance conflicting priorities.
Possess effective strategies for chasing outstanding information.
Strong performance record. Primary skills required Exceptional communication skills at all levels
Total respect for confidentiality
Professional, responsive and delivery focused
Keen attention to detail
Tact and diplomacy
Must be able to prioritise, manage and process many tasks in parallel
English language must be excellent in view of dealings with stakeholders at senior levels
Flexibility to work additional hours (evenings/ weekends) as necessary to fulfill the requirements of the role and to meet the business needs. No. of Positions 1 Disclaimer Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.
Role:Cost Accounting/ ICWA
Industry:Petroleum/Oil and Gas/Power, Projects/Infrastructure/Power/Energy
Salary:As per Industry Standards
Deadline:01st Aug 2019
Company:Shell Pvt Ltd
Industry Oil, Gas & Power / Energy (Oil/Gas Refining, Petroleum Refining)
Company Turnover 10000 - 10000+ Crores
Company Size 10001 - 10001+ Employees
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