Secretary and Office Support

Job Description

Responsibilities

Managing the teams diaries
Typing and formatting CVs of newly registered candidates and updating CVs of existing and working candidates
Maintaining and updating candidate and client database, both on computer and manually
Take responsibility for keeping in touch with candidates, remaining in close contact with candidates who may be looking to change jobs in the next 12 months
Constantly monitor the candidates on the database to ensure availability is kept updated
Telephone screen candidate enquires. Adhering to a 24hr turnaround time for screening applicants, advertising response, reference checking
Booking candidates for interviews
Attain comprehensive and in-depth knowledge of the clients organisation, culture and resourcing requirements to create company maps profiles in database form for headhunting purposes
Producing and distributing confirmation contract letters, change of rate letters and updating the database accordingly
Assisting with arrangement of candidate drinks evenings, sending out invitations, collating RSVPs and producing a spreadsheet of results using Excel
Compiling job descriptions and posting new jobs onto job vacancy websites
Producing various reports on a weekly monthly basis for distribution to managers
Producing thirds letters for distribution to unsuccessful candidates
Answering incoming calls and taking accurate messages
Scanning and attaching electronic documents to candidate files on the database and ensuring all information is uploaded accurately
Issuing references for registered candidates and following up as necessary to obtain information
Participating in and initiating ad-hoc team projects when required
Keep stock of stationery and order when required
Order Business cards
Ad hoc secretarial & admin duties
Assist with international staff relocations and visa applications
Actively promote and continue to build the reputation of the company brand in the market place.