Operations Officer
Operations Officer
(1-10 Yrs )Kuehne + Nagel |
Basra, Iraq |
21-07-2017* BA in a related field * Experience in the field is a plus * Proficiency in English and Community * Ability to work within a team * Handle pressure and diversity.2017-07-21 14:28:32
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Sales Executive - Luxury Perfumes
Sales Executive - Luxury Perfumes
(1-10 Yrs )A Leading Group of Companies in the UAE |
Baghdad, Iraq |
19-07-2017Minimum 2-3 years experience in handling luxury perfume and beauty sales with extensive knowledge of fragrances.Educational Qualification: Any Degree HolderFluent in Arabic & English.Presentable & good looking & should be based in UAE.Approachable, flexible and dedicated team player.Excellent Analytical, time management & relationship selling skills.Always cheerful, energetic & resolution oriented.2017-07-19 12:56:00
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Sales and Marketing Manager - Erbil
Sales and Marketing Manager - Erbil
(11-15 Yrs )Confidential Company |
Erbil, Iraq |
12-07-2017Job Summary:
The sales and marketing manager is responsible for managing all sales and marketing activities for the organisation.
Duties & Responsibilities:
Day to day management of the sales team ensuring they are on track for achieving KPI’s and targets.
Setting sales and marketing KPI’s to manage activity within the team.
Working with sales executives on approaches to building business.
Training the sales team on sales techniques and giving advice.
Ensuring the sales team update the CRM effectively with all appropriate data.
Performance managing under-performing members of the sales team.
Overseeing all marketing activity and ensuring it fits with the marketing strategy.
Sending marketing emails to customers via the CRM.
Arranging for the company to attend relevant industry events and conferences.
Reporting on activities towards targets to the company directors.
Researching potential target industries and customers.
Attending meetings with customers alongside sales consultants.
Putting together a content marketing strategy for the company.
Skills & Requirements:
All round sales and marketing experience gained from a similar sized organisation.
Excellent motivational and leadership skills to inspire performance.
Relevant industry experience ideally from a competitor.
Highly motivated with a genuine drive to succeed.2017-07-12 12:12:54
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Senior Finance Officer
Senior Finance Officer
(3-5 Yrs )Muslim Aid |
Baghdad, Iraq |
12-07-2017Main Responsibilities
• Prepare the monthly bank reconciliations
• Supervise the preparation of periodic disbursement plans, cash flow forecasts, schedules of remittances of subventions for Liaison Offices and Projects; and monitor cash requirement against utilization;
• Develop and maintain relationship with bank(s).
• Secures financial information by completing data base backups;
• Maintain the bank file, ensuring that all bank information is properly filed and updated
• Prepare checks and transfer requests to be signed by bank signatories and submitted to bank.
• Record daily bank and cash transactions in Muslim Aid accounting archive
• Supervise the development of budget proposals for Funds in line with financial, administrative and operational parameters in collaboration with Liaison Office and Other Project managers; follow up agreement with Partners, and ensure that budget utilization is in compliance with agreements;
• Maintain custody of the office cash, make payments of approved transactions.
• Perform weekly and month end cash counts per the Muslim Aid Field Finance Manual.
• Prepare fund requests for office and program needs.
• Provide Financial Review of payment requests and expense reports (travel expense reports and operational expense reports) for accuracy and completeness (per policies and procedures), ensuring expense reports are fully approved before payment.
• Prepare monthly amortization entries of prepaid accounts.
• Prepare monthly payroll based on information provided from HR and timesheets; prepare payroll accrual entry, net pay entry
• Maintain benefits accrual documentation and prepare monthly benefits accrual data entries.
• Prepare monthly Expats reports.
• Assist with month end balance sheet account reconciliations.
• Other month close tasks as assigned, including submission of required month end supporting documentation, Navigator reports, etc.
• Monitor advances/ advance ageing report.
• Provide support to local partners in financial management including training in Muslim Aid minimum standards and procedures.
• Make sure that all supporting documentation is prepared and filed according to MUSLIM AID procedures.
• Maintain the lease and rental agreements file.
• Assist in responding to audit inquiries.
• Review information and explanations provided by project managers to audit queries and Partner requests;
• Conduct him/herself both professionally and personally in such a manner as to bring credit to Muslim Aid and to not jeopardize its humanitarian mission.2017-07-12 12:13:39
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Business Intelligence Division-Enterpris...
Business Intelligence Division-Enterprise Data Warehouse Management Unit- BI Data Modeler- Baghdad - Iraq
(0-2 Yrs )Zain Group |
Iraq |
10-07-2017WHAT:
Builds Datawarehouse architecture aligned with bussiness requirements & foundation logical model (OCDM model) , does customization on logical model, prepares meta data for presentation layer tools, builds hierarchies & reporting objects, dimensions and measure, develops customized tables and aggregations , manages presentation layer user administration.2017-07-10 16:33:01
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Business development manager based in IR...
Business development manager based in IRAQ
(1-10 Yrs )Headford |
Iraq |
07-07-2017Related Work Experience:-15 - 20 years with the Oil and Gas / Logistics Market. PROFESSIONAL SKILLS REQUIREDExperience in EPC (Engineering, Procurement, Construction), Projects and Out of Gauge ShipmentsMust be authorized to work in IraqMust have Business to Business sales experienceFluent written and spoken business English essentialFluent Arabic highly desirableMust have experience in working for an Oil and Gas / Logistics/ Energy vertical2017-07-07 12:03:12
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Deputy Design Manager - Iraq
Deputy Design Manager - Iraq
(10-12 Yrs )Al Khinji Recruitment |
Basra, Iraq |
07-07-2017Al Khinji Recruitment is seeking a Deputy Design Manager for a Leading International Contractor for a large power plant project in Iraq.
The successful candidate will be responsible for preparing detailed design and engineering plans for the project.
This Project is due to complete in 30 months.2017-07-07 14:18:09
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Administrative Assistant for Erbil
Administrative Assistant for Erbil
(2-4 Yrs )Gannage Holding |
Erbil, Iraq |
07-07-20171. Provides administrative support to ensure that the operation tasks are maintained in an effective, up to date and accurate manner such as correspondence, reports, filing, preparing offers, basic secretarial tasks….. 2. Maintains the workflow by studying methods and developing the reporting procedures. 3. Monitors staff performance & attendance activities. 4. Follows up on customers’ calls and requests in addition to resolving problems through analyzing the data & identifying the solutions. 5. Coordinates staff recruitment in order to ensure a timely organized procedure to hire staff and performs basic related HR issues. 6. Assists the IT in all related tasks (configuration of new PCs, wireless…) 7. Coordinates with the IT suppliers and support in Erbil. 8. Analyzes any IT problem & proceed with a fast troubleshooting. 9. Assists in getting offers for any purchasing item. 10. Follows up on office stationaries and supplies. 11. Liaises between Erbil and Beirut main office. 12. Prepares sales reports and sends them to Beirut main office. 13. Handles phone calls and assists the management at the front desk office. 14. Assists in the market study and make research analysis. 15. Maintains the good corporate physical appearance as it reflects the image of the company. 16. Performs any other duties or functions as may be required or advised by the management.2017-07-07 14:18:16
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Marketing - Marketing Director - Iraq
Marketing - Marketing Director - Iraq
(0-2 Yrs )Zain Group |
Baghdad, Iraq |
07-07-2017WHAT:
You will be responsible to lead Zain IQ marketing function, contribute to the development of department vision and strategy, plan, prioritize and manage marketing different activities ranging from marketing planning and research, to geo-marketing, pricing support, product development and management, roaming and interconnection, branding and communication, and customer management for the ultimate goal of delighting customers and gaining their loyalty2017-07-07 14:56:51
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Marketing and E-Commerce Officer | Qatar...
Marketing and E-Commerce Officer | Qatar Airways | Erbil
(1-10 Yrs )Qatar Airways |
Iraq |
06-07-2017The successful candidate will need: * Relevant bachelor degree combined with three or more years of experience in a marketing environment, preferably in the Tourism/Aviation field. * Proven and sound knowledge of travel industry, business acumen with strategic marketing, planning and analytic skills. * Excellent oral and written communication skills and have a proven ability to develop and maintain relationships at all organisational levels * Ability to demonstrate creativity and initiative * Dedication to deliver and meet team and business objectives, working outside of standard business hours if required * High degree of computer literacy, with strong presentation skills * Proficient in the use of Microsoft Office applications, specifically MS Word, MS Excel and PowerPoint.2017-07-06 14:33:50
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Mechanical Engineer
Mechanical Engineer
(5-6 Yrs )Zain International group for commercial investment |
Baghdad, Iraq |
03-07-2017Good acknowledgement in filling, rinsing, packing, machines conveyors system, troubleshooting faults.
Schedule of periodic and emergency maintenance shall be carried out according to the instructions of the technical documents and shall organize schedules of spare parts to be provided in the necessary time.
Have experience in dealing with machines managed by computer programs.
Possibility to work in difficult environmental conditions.2017-07-03 17:45:56
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Programme Associate (Vulnerability, Asse...
Programme Associate (Vulnerability, Assessments & Mapping/GIS)
(6-8 Yrs )World Food Programme |
Baghdad, Iraq |
30-06-2017ORGANIZATIONAL CONTEXT
At this level, job holders are expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen operational problems on a daily basis. Job holders are expected to manage resources and coach and coordinate support staff.
JOB PURPOSE
To provide effective specialized support and technical analyses to policy and programme activities that effectively meet food assistance needs.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide technical support and assist in the development and implementation of various activities and processes within the specific area of work supporting alignment with wider programme policies and guidelines.
2. Provide specialized project management support to specific and/or defined programmes to ensure that the various activities are performed within the established targets following WFP’s policies and procedures.
3. Within the specific area of responsibility, prepare a range of reports and data analysis (e.g. food assistance needs, resource utilization, programme status, performance) and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control.
4. Ensure and/or perform accurate, timely recording of data within the specific technical area of work (e.g. assistance programmes, food security and vulnerability assessments) and consistency of information presented to stakeholders.
5. Liaise with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.
6. Coordinate and communicate with local partners, agencies, NGOs and government institutions to perform accurate food security analyses and to ensure efficient delivery of food assistance.
7. Support the capacity building of WFP staff, cooperating partners and national government within the specific technical area.
8. Act as a point of contact for resolution of a range of operational queries and problems within a specific technical area of responsibility.
9. Oversee and/or review the work of other support staff, providing practical advice and guidance, to contribute to delivering objectives to agreed standards and deadlines.
10. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
• Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
• Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
• Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
People
• Look for ways to strengthen peoples skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
• Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
• Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
• Create an “I will�/�We will� spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
• Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
• Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
• Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
Partnership
• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
• Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
• Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.2017-06-30 12:42:42
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National Programme Policy Officer NOC
National Programme Policy Officer NOC
(5-7 Yrs )World Food Programme |
Baghdad, Iraq |
29-06-2017ORGANIZATIONAL CONTEXT
Job holders are likely to manage a moderate portfolio of activities that may include contribution to and/or direct management of programmes in COs of moderate complexity, or contribution to policy formulation and provision of technical advice at RB or HQ level for a defined area of expertise. Job holders operate with considerable independence in their specialities and may manage a substantial team of junior professional and support staff
JOB PURPOSE
To design and manage programmes of moderate size or complexity that effectively meet food assistance needs, or contribute to policy formulation and/or provide technical advice or oversight on programme strategy and implementation.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Assist counterparts in governments and other partners in identifying where food assistance can be usefully employed and provide support and technical expertise for the planning, formulation and implementation of moderately complex food assistance programmes to strengthen government and community ownership and effectiveness of food security and nutrition programmes at national and sub-national levels.
2. Establish and maintain operational and policy partnerships to identify opportunities for collaborative approaches and initiatives that improve assistance packages and support advocacy work.
3. Contribute to formulation of WFP-wide programme policies in line with both organisational strategy and the practical realities of operating in the field; or translate programme policy into Regional/Country level practices. Developing programme guidance and implementation modalities and operations, to ensure a clear and strong connection between HQ and field operations.
4. Provide advice and support to COs on moderately complex issues to clarify ambiguities and ensure that policy and programme operations are consistent with WFP policies, Executive Board decisions, and other relevant guidance.
5. Provide technical advice or mobilise technical expertise on programme and policy issues including assessment and analysis, the choice of objectives, activities, transfer modalities and appropriate food products, the deployment and testing of innovative approaches and the development of strategies to support government efforts to reduce hunger and malnutrition.
6. Enhance WFP’s leadership status in forums relating to area of specialism, for example food security, nutrition, livelihoods, resilience or engagement in humanitarian, transition and development contexts through direct participation, briefings, information products and other materials.
7. Manage operational research and evidence building on issues relevant to food assistance.
8. Manage the preparation and dissemination of timely analytical and critical reports, publications, and a variety of information products or proposals for internal or external use.
9. Contribute to resources mobilisations efforts for WFP projects, including clearly articulating the need for food assistance and related programme opportunities, and follow up on the resource situation of projects including commodity and cash availability, seeking advice from senior colleagues where necessary.
10. Advice and support the development of functional training in areas of expertise to enhance the capacity of WFP staff and partner to design and deliver effective food assistance programmes.
11. Lead, motivate and develop a team of staff to enable high performance.
12. Ensure the best use of assigned financial resources for achievement of set objectives within a moderate budget.
13. Contribute to Country Office Emergency Preparedness i.e. early warning, risk analysis, and contingency planning in order to respond to humanitarian crises and needs.
14. Other as required.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
• Understand and communicate the Strategic Objectives : Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
• Be a force for positive change : Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
• Make the mission inspiring to our team : Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
• Make our mission visible in everyday actions : Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.
People
• Look for ways to strengthen peoples skills : Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
• Create an inclusive culture : Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
• Be a coach & provide constructive feedback : Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
• Create an “I will�/�We will� spirit : Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)
Performance
• Encourage innovation & creative solutions : Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
• Focus on getting results : Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
• Make commitments and make good on commitments : Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
• Be Decisive : Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.
Partnership
• Connect and share across WFP units : Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
• Build strong external partnerships : Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships
• Be politically agile & adaptable : Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
• Be clear about the value WFP brings to partnerships : Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.2017-06-29 17:30:59
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Auditor
Auditor
(2-3 Yrs )Alkafeel Omnnea wireless telecom |
Hillah, Iraq |
28-06-20171. Responsible for auditing all Purchase Orders and Sales Orders
2. Keeping pricing checks on the Procurement department.
3. Perform required number of price audits by day and week.
4. Ensure all purchases are completed with correct pricings.
5. Through audit of Sales Orders including a check on dealers and agents discounts and quotas
6. Responsible for company system to audit and activate UIMs
7. Responsible for auditing accounting receivables and cash advances.
8. Responsible for auditing accounting payables and documentations.
9. Audit prices frequently to verify accuracy.
10. Correctly handle and document all audit transactions.2017-06-28 12:45:40
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Administration Assistant (Fleet) G5
Administration Assistant (Fleet) G5
(3-5 Yrs )World Food Programme |
Erbil, Iraq |
28-06-2017ORGANIZATIONAL CONTEXT
At this level job holder are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
JOB PURPOSE
To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
2. Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
3. Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
4. Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
5. Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
6. Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.
OTHER SPECIFIC JOB REQUIREMENTS
Under the direct supervision of the Administrative Officer, the incumbent will perform the following duties:
Transport
• Act as Fleet Manager for WFP North Iraq
• Maintain job card for maintenance and update fuel coupons.
• Maintain an updated database containing information on vehicle location for north Iraq.
• Receive and respond requests from other units to assign drivers for missions ensuring a proper rotation is always maintained within the driver pool.
• Reconcile the monthly fuel consumption for Vehicle from FMS
• Maintain updated individual files for all vehicles ensuring all required information is included.
• Verify all vehicle logbooks are properly filled.
• Follow up with insurance company in case of Accidents and monthly Renewals.
• Follow up with GVLP Office regarding the new vehicle lease / insurance / request for additional equipment / Renewal of existing vehicles lease / shipment
• Creating PR’s / Po’s for all the items related to vehicles / Support Service.
• Prepare all required reports and statistical information for the transport unit.
• Monitor WFP Tracking systems (Novacom), prepare monthly report on movement of vehicles.
• Draft or prepare correspondence to response to inquiries to relevant matters
• Supervise all drivers
Assets
• Oversees and control of the WFP assets, register, recording and ensuring the occuracy and integrity of such information
• Ensure the accurate tracking of existing fixed assets and implements and monitor the annual physical count
• Reconciliation the record in GEMs and WINGs and submission to HQ.
• Coordinate with LPSB for assets, disposal, write-off, donations etc.
• Monitoring the established system of controls, procedures and forms for the recording of assets
• Monitoring implementation of KPIs to identify areas for improvement, ensuring compliance with performance management policy and preparing reports
• Perform other Administration related duties as required
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
• Look for ways to strengthen peoples skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will�/�We will� spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs2017-06-28 12:45:54
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Human Resources Associate
Human Resources Associate
(6-10 Yrs )World Food Programme |
Baghdad, Iraq |
28-06-2017ORGANIZATIONAL CONTEXT
At this level job holder are expected to use initiative and knowledge within an area of expertise to independently respond to queries with general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources and coach and coordinate a team of support staff.
JOB PURPOSE
To deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
2. Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
3. Identify evolving needs of the organisation and recommend changes in HR processes and procedures, to support improvements in HR services.
4. Analyse and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.
5. Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.
6. Support activities in the areas of work allocated by the professional officer in compliance with relevant processes and procedures.
7. Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
8. Prepare a range of complex HR documentation required for the specific area of work (e.g. employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
9. Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.
10. Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards
11. Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to a crisis.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
• Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
• Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
• Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
People
• Look for ways to strengthen peoples skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
• Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
• Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
• Create an “I will�/�We will� spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
• Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
• Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
• Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
Partnership
• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
• Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
• Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.2017-06-28 12:46:19
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