Jordan : Transparency and Compliance Intern – Amman
INR7"YEARLY"
Jordan : Transparency and Compliance Intern – AmmanFull Time (1-2 Yrs )ACTED |
Jordan
Not Mentioned
jordan
0jordan
|
14-10-2019 2020-01-12Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people s potential.ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.We go the last mile: ACTED s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.ACTED JordanThrough its coordination office in Amman, ACTED is working in Jordan to meet the needs of the refugee populations in the country, with a shift from lifesaving activities to long-term livelihoods programming. ACTED also provides support to Jordanian host populations and local actors, also affected by the challenges faced by the country, ensuring all can access basic services. In Za atari camp, Azraq camp and Mafraq, ACTED teams play a key role in the management and coordination of refugee camps, support to informal tented settlement populations and provide emergency assistance to ensure people s access to food, water and hygiene and sanitation facilities. More broadly, ACTED works with municipalities and community organizations to build capacity and promote sustainable solutions.You will be in charge ofUnder the supervision of the Country Transparency and Compliance Manager / Officer (in any) or Country Director:Facilitate the implementation of the ACTED standard guidelines and FLATS System in the country• Follow-up of the Compliance process at base level by ensuring the monthly flow of documentation from the Area to the Capital office;• Participate in IP due diligence for all IP prior to their engagement;• Follow-up of the compliance process at implementing partner level by ensuring the monthly flow of documentation from the implementing partner to the Capital office;• Support the National FLAT officer/participate in compiling and filing all project related financial, logistics, administrative, HR, and programme information in the designated project Compliance folder.• Support the FLAT officer in identifying the compliance issues by filling the compliance checklists (FLA 01 and FLA 02)• Link with the other departments and share the compliance issues identified and the action plan to mitigate the risk• Contribute to the follow-up of the action plan• Contribute to the monthly update of the FLAT Folder follow up (FLA-03)• Contribute to the Monthly Compliance Report and the Audit TITANIC.• Perform Market surveys (FLA-05) upon the request of the Country Director or Regional Auditor.Facilitate the external audit preparation and the due diligences• Contribute to the preparation of external audits and due diligences in close collaboration with the HQ Audit Department;• Issue draft of the External Audit preparation (AUD-01) and ensure the update of Project, FLAT & External Audit Follow-up (AUD-00);• In close relation with the Country Director and the Country Finance Manager, facilitate the audit (kick off and close out meetings of each external audit);• Draft ACTED Management responses to the audit report, to be reviewed by the Country Risk and Compliance Manager / Officer (in any) or the Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit report;• Contribute to the update of the External Audit Recommendations follow up (AUD-02) and to the implementation of the recommendations from external audits.Contribute to the implementation of the approved national internal audit plan• Facilitate the drafting of the Terms of reference• Participate to internal audit missions and conduct checks based on the internal audit checklists• Provide a drafted audit report and action plan• Facilitate the recommendation follow-upTraining sessions / lessons learn / best practicesCapacity building and Training• During the audit mission, when a gap in know-how or a need for clarifications are identified, provide practical training on specific areas of ACTED procedures.Lessons learn• Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff;• Organize and facilitate learning events in order to capture best practices and lessons learnt when an external/internal audit is done or as required;• Document and share the lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of ATED s compliance.Team work• Participate in positive working environment and good team dynamics among Audit staff in the country;• Ensure that the Audit teams in the country retain all that is distinctive about ACTED including the organizations values and beliefs, global identity, coherence and consistency, and independence and impartiality.Other• Provide regular and timely updates on progress and challenges to supervisors and other team members;• Perform any other related activities as assigned by immediate supervisor.2019-10-14 14:37:57 |
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Airfield Operations Manager
INR7"YEARLY"
Airfield Operations ManagerFull Time (8-9 Yrs )Dyncorp International |
Jordan
Not Mentioned
jordan
0jordan
|
14-10-2019 2020-01-12Job SummaryThe ACCOM Airfield Operations Manager is responsible for airfield operations functions and activities. Designee will be responsible for the overall direction and management of services provided by contracted airfield operations team.Principal Accountabilities(Typical duties include the following, although specific duties vary by assignment or contract.)•Provides the government airfield operations leadership with guidance and recommendations for facility operations, programs, policy, and personnel actions.•Coordinates with various controllers and personnel to relay information which pertains to the aircraft an in the interest of safety of flight including emergency information.•Designee will be familiar with radar or control tower operations and apply the required separation of aircraft.•The designee will have full working knowledge of RADAR/Manual approach control operations, control tower and flight planning.•Designee will be required to assist the government in the planning, organizing and directing of airfield activities to include airfield construction/repairs, airfield driving program, ice/snow removal operations, Bird/Wildlife control, etc.•Procures, maintains, and produces information on safe operation of aircraft through the national and international airspace system such as Flight Information Publications, aeronautical charts and maps, NOTAM, local airfield and navigational aid status, and weather information.•Process domestic and international flight plans.•Coordinates with base agencies to meet aircrew requirements for refueling, transportation, and transient aircraft maintenance.•Coordinate with aircraft crews, air traffic control and various base agencies that provide for safe operation of aircraft in the airfield environment and through national and international airspace•Procure, maintain and produce information on safe operation of aircraft through the national and international airspace system•Provide Notice to Airmen (NOTAM), local airfield and navigational status, weather information and flight following services.•Direct, assist and provide aircrews with information and services to accomplish operation activities relating to airfield management and flight planning•Coordinate with other agencies to meet aircrew requirements for billeting, messing, refueling, transportation and transient aircraft maintenance•Performs Reception, Staging, Onward movement and Integration (RSO&I) functions for transiting aircraft and crews•Performs and supervises airfield management activities and oversees equipment and material within assigned area of responsibility•Plans and oversees the execution of any additional services requested by the customer•Perform other qualified duties as assignedKnowledge & Skills•Knowledge of applicable laws, regulations, instructions, and directives pertaining to airfield planning and design criteria, aircraft operations, and airfield management•Knowledge of safety and security regulations, practices, and procedures•Knowledge of ICAO and/or United States federal and military air regulations, flight data and NOTAM systems preferred•Familiar with navigational aids, basic aircraft design characteristics, fundamentals of meteorology, and principles of organization, purpose, operation, and management of airfield operational areas•Ability to identify, analyze, and translate complex information, making appropriate judgments, and evaluating options concerning airfield operations and maintenance•Ability to communicate effectively both orally and in writing•Knowledge of US military operations and contracting support in a contingency environment•Proficiency in Microsoft Office applications•Advanced organizational skills, computer literacy, and demonstrated expertise of research methodologies•Additional knowledge/skill requirements may be required by assignment or contractExperience & Education•HS Diploma required; Bachelor s Degree in a related field preferred.•Graduate of an approved DoD or FAA ATC course and Graduate of an approved DoD/FAA Airfield Managers course.•Minimum eight (8) years of airfield operations experience.•Knowledge of ATC rules, regulations, and techniques; control tower, approach control operations and airfield management.•Additional experience/education may be required by assignment or contractPhysical Requirements/Working Environment•Assigned to overseas locations where living and working conditions at assignment location could be remote and uncomfortable, with long hours, exposure to weather, dust, and hazardous/harsh conditionsTravel•Ability to travel domestically and internationally2019-10-14 14:37:29 |
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Job Title: Consultant for Toolkit Development
INR7"YEARLY"
Job Title: Consultant for Toolkit DevelopmentFull Time (2-3 Yrs )International Rescue Committee |
Jordan
Not Mentioned
jordan
0jordan
|
14-10-2019 2020-01-12IRC will develop a toolkit for operating procedures and procurement that is safe and appropriate for use in the extreme, hostile environment of besieged areas. Continual risk of violence, government restrictions on humanitarian access and the deliberate targeting of humanitarian workers all mean that standard operational policies are either impossible to apply, or present unacceptable risks to staff, beneficiaries, suppliers and service providers. The IRC will work to develop alternative procedures toolkit to ensure improved accountability without putting the organization at risk. The aim is to be able to use the toolkit to help organizations that IRC works with, not only Syrian organizations, to be able to adapt in the event they find themselves in similar situations to Eastern Ghouta.This support will be done by contracting with a specialized consultant or consultancy firm.Development of the toolkit has three phases:First stage : Analysis and Information Gathering:• Gathering information from IRC and various partner NGOs , from both field and home offices, about the existing condition in the field, this will be done through interviews, and focus groups.• Then the consultant will meet with IRC safety and security staff members, programs staff (health), and partnerships staff member to gather more information, this will be done through meetings and interviews.• The consultant will gather all the findings and prepare a report that he /she will rely on when developing the toolkit.Second Stage : Content development• The consultant will develop a practical, applicable toolkit with alternative procedures, adaptation guides for different organizations and helpful tools that organizations can use in harsh besiegement situations similar to the situation that happened in Eastern Ghouta and Der aa.Third stage: Review, feedback and adaptation• The toolkit is reviewed by representatives from the partner organization and IRC teams to verify the activities and alternative procedures in the toolkit. The procedures will then be piloted with one organization for use in the field, if possible, and adaptations will be made from there to the organization s specifications.M inimum Qualifications for the content developer and trainers:• An advanced degree in a field related to international development, management or organizational development• Demonstrated expertise relating to organizational areas such as finance, human resources, logistics, management, organizational governance and leadership, and strategic development, safety and security, SOPS for procurements.• Demonstrated expertise in conducting capacity analysis and assessment of NGOs• Significant experience with NGO capacity building, particularly in organizational strengthening, in the MENA region• Fluency in written and spoken English and Arabic• Strong interpersonal skills and ability to communicate with a diverse range of stakeholdersRESPONSIBILITIES:• Conduct information gathering and analysis phase with all relevant stakeholders.• Develop the alternative procedures toolkit.• Adjust the toolkit based on the partner organization needs, structure and context and also based on IRC feedback.Deliverables:• A report is produced after the analysis and information gathering from partner organization and IRC staff members• A practical, applicable toolkit with alternative procedures that can be used in siege situations• Edited version of the toolkit based on the partner organization needs, context and structure, and also on IRC feedback.WORK ENVIRONMENT:This type of consultancy will be done remotely and face to face.2019-10-14 14:37:13 |
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INR7"YEARLY"
- Procurement OfficerFull Time (1-3 Yrs )Supportive Solutions Administrative Consultancies |
Abu Dhabi
United Arab Emirates
United Arab Emirates
0abu dhabi
|
2019-07-19 17:33:43 Responsibilities:? * Research potential vendors * Compare and evaluate offers from suppliers * Negotiate contract terms of agreement and pricing * Track orders and ensure timely delivery * Review quality of purchased products * Enter order details (e.g. vendors, quantities, prices) into internal databases * Maintain updated records of purchased products, delivery information and invoices * Prepare reports on purchases, including cost analyses * Monitor stock levels and place orders as needed * Coordinate with warehouse staff to ensure proper storage 19-07-20192019-10-17 |
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Job Title: Partnership Officer
INR7"YEARLY"
Job Title: Partnership OfficerFull Time (3-5 Yrs )International Rescue Committee |
Amman
,
Jordan
Jordan
0amman
Jordan
Not Mentioned
jordan
0jordan
|
14-10-2019 2020-01-12• Fill in partner/project information and upload required documentation to the Opportunity Tracking Information System (OTIS), to obtain internal IRC approvals. Once approval is received, ensure that the sub-award agreement is signed and filed properly.• Support the grants team to obtain GoJ approvals.Post-Award phase:• Upon receipt of countersigned agreement from the partner, use OTIS to obtain T7 (partner/project-specific code).• Maintain the partners files electronically and in hard copies, including filing all appropriate communication and maintain the sub-award tracker capturing all requirements throughout the partnership life cycle, including reporting and monitoring schedules, partner deliverables (including both programmatic and financial reports), and special conditions identified in PAA and sub-award.• Support the Partnerships Coordinator in organizing sub-award opening meetings, sub-award review meetings, and sub-award close-out meetings by arranging the time and venue based on the availability of participants, collecting materials and compiling inputs from participants prior to the meeting, making copies, sending invitations, taking minutes of meeting, updating the action points tracker.• Collect inputs from Partnership Department staff and other IRC units to update the Partnership Tracker on an on-going basis with information regarding the submission and review of partner narrative, programmatic reports, and monitoring. (Financial inputs will be made by the Partnerships Finance team.)• Conduct initial reviews of partners deliverables, such as narrative and financial reports, to determine if they meet the bare minimum requirements before inputting information in the sub-awards tracker including project indicators, expenditure, budget projections and other relevant information, notifying the Partnerships Coordinator of any issues. Forward deliverables to programs and finance teams, as needed, and facilitate the receipt and compilation of IRC internal feedback before sending to the Partnership Coordinator to share with the partner. Ensure that report review checklists are completed, signed, and filed.• Arrange logistics and administration of quarterly program, finance, and compliance monitoring visits at the partners premises, including making ground transport arrangements and arranging meeting venues. Ensure that the monitoring visits reports are signed, and filed properly after the visit.• Support the Partnerships Coordinator in completing the Partner Closing Memo, and documenting any lessons learned. Ensure that lessons learned are disseminated to key stakeholders within IRC, and filed properly.Project Support and Capacity Strengthening• Following the partner PAA, support the Partnership Coordinator in developing the PSP (collating inputs from technical, finance, supply chain, grants and HR units). Support the Partnerships Coordinator to liaise with IRC relevant units to identify practical project support actions (training, workshops) to be implemented over the lifetime of the project.• Support the Partnership Coordinator to organize trainings for partners, as needed and budgeted.• Support Partnerships Coordinator and external consultants with Organizational Capacity Assessments (OCA) implementation efforts, acting as the lead in booking and documenting OCA implementation meetings with partners, and updating the OCA implementation action plans.• Submit forms to and follow up on the contracting process for consultants with international HR.Partnerships, General• Maintain contact details, partner snapshots, stakeholder analysis and other similar databases for all existing and potential partners with pertinent information about the scope of work and geographic coverage for Jordan.• Assist Partnership Department staff with travel logistics, post-travel claims, including arranging travel claims, receipts, boarding passes, payment forms, etc. for training, IRC-related international travel.• Support the Awards Management Unit with organizing annual PEERS Training, in coordination with the Regional Partnerships Director and the Syria Partnerships Department.• Making copies, general filing, organize and maintain electronic and paper files of partnership documents and resources.• Arrange for Partnership-related document signatures and approvals by Senior Management, Finance, Transport, HR, etc.• Order necessary supplies and materials for the Department s needs using the BvA system (or Integra), including materials for workshops, training, daily stationary, in liaison with IRC s Administration staff.• Make preparations for (coffee, tea, paper, pens, equipment set-up, meeting room bookings) and receive visitors to the Partnerships Coordinator & technical staff, including booking vehicles or other transport to visit partner offices or setting up conference calls.Key Working Relationships:• Position Reports to: Partnership Coordinator• Position directly supervises: N/AIndirect Reporting: N/AOther internal: WPE team, Health team, ECD team, ERD team, Grants Team, Government Liaison Manager, M&E Coordinator, Finance Controller, HQ-based (NYC, DE & UK) IRC regional support teams, other program coordinators.Other external: Relevant stakeholders, both GOJ and NGOs (international, Jordanian).Qualifications• Bachelor degree or equivalent in Business Administration, International Development or related humanities field.• 3-5 years of professional work experience in the field of development and/or humanitarian response.• A strong interest in providing high-quality administrative support to a professional team.• Professional experience from the on-going Syria crisis or from another emergency context is desirable.• Fluency in both English and Arabic, spoken and written, is essential and will be subject to a written and verbal examination.• Good communicator with strong organizational and time management skills.• Attention to detail.• Strong computer skills: must be competent in the use of Windows MS office programs (Word, Excel, Power Point, Outlook).• A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.• Excellent interpersonal, cultural and diplomatic skills.• Ability to work well independently and with a team.• Ability to handle sensitive matters with tact and discretion.• Professional demeanor, integrity, tact, and good judgment.• Excellent and fluent Arabic and English written and spoken language skills, including translation.Working Environment: The position is based in Amman with standard office work environment.2019-10-14 14:36:38 |
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Job Title: Integrated Early Childhood Development Coordinator
INR7"YEARLY"
Job Title: Integrated Early Childhood Development CoordinatorFull Time (2-3 Yrs )International Rescue Committee |
Amman
,
Jordan
Jordan
0amman
Jordan
Not Mentioned
jordan
0jordan
|
14-10-2019 2020-01-12• Project and staff management: provide leadership, supervision and guidance to the ECD team in Jordan, ensure donor compliance and appropriate and timely spending of grants, support the development of new business concept notes and proposals and the submission of timely and accurate reporting requirements;• Program Quality and Implementation: Execute effective deployment of ECD resources and materials to support parenting/home visiting programs and child facing programs, as well as the implementation of sound M&E systems and research-driven efforts as per pre-existing work plans;Partnerships : Maintain and strengthen productive relationships with ECD-focused organizations and networks, technical experts, government agencies and donors within Jordan, in coordination with the Regional Project Director and the Regional Technical Lead for ECD.Representation: Represent IRC and the Ahlan Simsim project inside Jordan at strategic meetings and events in close coordination with the Regional Project team and IRC Jordan Deputy Director of Programs;Specific Responsibilities:• Program Quality and Implementation• Execute the work plan and relevant ECDs budgets during the TTA;• Ensure technical quality and roll out of ECD trainings and materials for relevant staff, collecting and providing feedback on materials and approaches to ECD Technical Lead as needed;• Ensure regular follow-up on monitoring data relevant to the Ahlan Simsim project and other ECD initiatives inside Jordan;• Support the implementation of the Jordan Strategic Action Plan (SAP) by ensuring that program activities align and contribute to achieving selected pathways of the prioritized signature and core sub outcomes;• Collaborate with Ahlan Simsim regional team and IRC program teams as needed for implementation;I nternal and External Representation• As ECD focal point at country level, participate in internal coordination and management meetings to promote effective and efficient information sharing, problem-solving and decision making;• In coordination with the Deputy Director of Programs and Regional Project Director, participate actively in external coordination forums and represent the IRC and Ahlan Simsim to UN, international and national NGOs, line ministries, and key ECD actors;• Coordinate and support external missions, visits and other communication and visibility activities related to Ahlan Simsim project in Jordan;•Partnerships & Scaling• Work in close collaboration with the Partnership unit to follow up on the execution of partnership and scaling plans as needed;• Provide guidance and support to the Partnerships Managers in building and maintaining strong relationships with local partners and strategic stakeholders;Grant Monitoring and Business Development• Support and ensure donor compliance, including appropriate and timely spending of grants to achieve program goals, use and distribution of supplies and resources.• Support the development of new business concept notes and proposals for the continuation and expansion of ECD programming in Jordan, in particular the project with the LEGO foundation;• Ensure the submission of timely, accurate and well written donor reports and monhtly reporting requirements for all ECD programming in Jordan;• Work closely and coordinate with IRC other technical unit, logistics, finance and grant staff to ensure timely and compliant program activities and expenditures; including active participation in grant opening/closing and review meetings and participation in bids opening and review.Staff Management and Development• Coach, train, and mentor staff with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance;Key Working Relationships:• Position Reports to: Senior Integrated Protection Coordinator and Deputy Project Director of Ahlan Simsim• Position directly supervises: Research Manager, Development Manager, Operations Manager, Partnerships Manager;• Other Internal and/or external contacts:• Internal: Regional Technical Lead ECD (Ahlan Simsim), Regional Research Lead (Ahlan Simsim), other IRC programs and support departments, HQ-based TAs and technical specialists.• External: Implementing partners (NGOs, CBOs and other local organizations), relevant Ministries and government officials, sector coordination and working groups.Qualifications• Proven experience in managing and/or technically supporting early childhood development, education or child protection programs• Strong capacity building skills• Prior experience and excellent understanding of working in emergency settings or insecure environments• Strong leadership, management, project planning, monitoring and evaluation, analytical interpersonal and communication skills• Strong budget management and reporting, skills; and an ability to oversee multiple awards from a variety of donors• Strong written and oral communication skills, comfortable in a multi-cultural environment and effective in representation• Able to respond rapidly to changing environments and work under pressure• Excellent Computer skills: MS Word, Excel• Fluency in Arabic is a plus, and excellent English (written and speaking).2019-10-14 14:36:38 |
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Consumer Director
INR7"YEARLY"
Consumer DirectorFull Time (1-10 Yrs )Robert Walters |
Jordan
Not Mentioned
jordan
0jordan
|
27-09-2019 2019-12-26A leading FMCG company is looking for a senior professional to lead the development and management of the OTC consumer products in the MENA region and ensure effective deployment of the OTC business strategic direction & plan.Key Responsibilities:*Establish Unit strategic direction, marketing strategy and plans, business development, commercialisation and trade tactics as well as implementation plan.*Manage a growth business profit and loss (P&L)*Life cycle management of in-house products into consumer health brands*Drive new product development, build partnerships with global companies and target mergers and acquisitions to expand existing consumer health-care portfolio*Lead a regional patient / consumer engagement platform with a 360-degree omni channel (digital and traditional) integrated marketing approach*Lead and build the capacity of sales and marketing teams centrally and at the country level*Lead the development and management of the OTC consumer arm of the branded business in MENA*Business planning (5 year business plan)*Budgeting and financial planning cycle as well as marketing (digital & conventional)*Trade execution plans to be used and adopted by the local markets
REQUIREMENTS:
Key REQUIREMENTS:*Bachelor degree in life sciences or business*Post grad business qualification is a plus*Minimum 10 years industry experience in marketing, commercial and functional roles*Specific experience in consumer goods/health & OTC marketing, digital and capability building is a plus2019-09-27 14:39:12 |
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INR7"YEARLY"
- Mechanical Engineer - Saudi NationalFull Time (9-10 Yrs )Dar Al Riyadh |
Abu Dhabi
United Arab Emirates
United Arab Emirates
0abu dhabi
|
2019-07-19 17:33:43 Mechanical Engineer with hands on experience on BUILDINGS/INFRASTRUCTUREPROJECTS. * Candidate with a track record of delivering construction projects at site. * Experience in all duties of Mechanical Engineer at site including checking & approving submittals by contractors, QA/QC of works, coordination between various disciplines/contractors to ensure construction quality and design compliance. * Knowledge of international and local best practices and building codes in design and delivery of large scale projects. * Confident in Client & Contractor interfacing, managing and coordinating with a team of specialists. * Thorough knowledge of construction specifications. * Knowledge of FIDIC and similar construction contracts will be an advantage.Requirements:Bachelor Degree in Mechanical Engineering.Be organized and systematic towards work and be able to workindependently with minimum supervision and lead the supervision team atsite. 19-07-20192019-10-17 |
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Local Finance & Administration Director
INR7"YEARLY"
Local Finance & Administration DirectorFull Time (5-6 Yrs )Client of IBTCI |
Jordan
Not Mentioned
jordan
0jordan
|
26-09-2019 2019-12-25ResponsibilitiesEssential Duties/Tasks and Responsibilities:Finance• Prepare and review all YMEPII financial documents for accuracy and send end-of-month financial reports by courier to IBTCI Home Office Finance team.• Scan all hard copy documents and send to Home Office for review each month.• Maintain all YMEPII financial records and prepare transfer requests.• Monitor project expenses according to the IBTCI s YMEPII field office budget.• Prepare monthly project fund requests for IBTCI Home Office, in coordination with the Chief of Party (COP).• Prepare documentation and payments for payroll.• Manage YMEPII safe storage and disbursement of YMEPII petty cash, in consultation with the COP.• Serve as liaison with YMEPII Yemeni staff to ensure all Yemen-based project expenses are included in YMEPII s overall project accounting.• Any other duties as assigned.• Serve as IBTCI local representative in all aspects related to Jordanian government and banking related operations.• If applicable, oversee financial reporting and procurement by Yemen-based field teams,• Serve as the Field Office Security Focal Point.• Prepare Scopes of Work for Short-Term Technical Assistance (STTA) and other positions.• Actively participate in the recruitment of consultants, field staff, and subcontractors.Administrative / Human Resources / logistics• Responsible for assisting the YMEPII field staff with all aspects of travel planning and logistics for flights as directed by the Chief of Party.• Meet with vendors to seek quotes and view merchandise quality needed for YMEPII procurement and purchases orders in accordance with USAID regulations.• Maintain database of suppliers frequently used by YMEPII;• Maintain and update YMEPII contact list for USAID, IPs, IP sub-partners and YMEPII staff.• Prepare Purchase Orders for YMEPII as needed following approval by the Chief of Party.• Prepare the logistics, invitations and travel for training of YMEPII subcontractors in Yemen.• Type letters and memorandums for YMEPII business and office needs.• Scan, file and translate key YMEPII documents as requested by the COP.• Maintain all YMEPII HR files in accordance with IBTCI Home Office HR policies and USAID protocols.• Maintain adequate office supplies for the YMEPII office at all times.• Manage the YMEPII inventory tracking and equipment issuance, per USAID protocols.• Take and prepare meeting minutes and circulate to relevant personnel.• Maintain YMEPII program files in an organized and confidential manner as directed by the COP.• Serve as liaison with the YMEPII Yemen-based staff to ensure Yemen-based administrative tasks are completed.• Other duties as assigned.Security Focal Point• Manage project security protocols and procedures in line with HO directives.• Maintain awareness of the security situation at all times.• Conduct research and outreach required to complete all project-based security reporting, including:• Present general security update to all project staff during weekly staff meeting.• Produce focused situation reports in support of all field-based activities.• Prepare security reports needed for USAID reporting.• Ensure all project activities are conducted in compliance with appropriate security protocols.• Maintain real-time monitoring of all ongoing activities in the capital as well as in the field.• Provide advice, guidance and support to the Incident Management Team in crisis situations.• Partner with the HO Security Department to ensure that long-term USN/TCN staff reside in secure accommodations.• Ensure that incoming HO staff or STTA are greeted upon arrival with appropriate security detail and are provided specific security guidance.• Liaise with external security providers on an as-needed basis.• Conduct briefings, including systematic checklist-based reviews (particularly in terms of field activities) with project staff as needed regarding security procedures.• Develop and maintain network of those involved in security. Represent the project in security work groups and coordinate committees as decided by project management.• Other duties as assigned.QualificationsPreferred Knowledge, Skills and Abilities:• Computer literate with significant experience in Excel and Word; PowerPoint knowledge highly desired.• Knowledge of QuickBooks or other accounting software strongly preferred.• Experience working with USAID or other international development organizations.• Strict attention to detail.• Strong interpersonal and communication skills.Minimum Requirements:• Minimum of 5 years of experience in administrative, financial, or human resources roles.• Ability and willingness to work with all levels of the organization.• Oral and written fluency in English and Arabic required.Education: Bachelor s degree in administration and/or finance from an accredited university/institution.Working Environment: Work is typically performed in an office environment.Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.Supervisory Responsibility: This position does not have supervisory responsibilities.Travel: International travel may be required.Work Authorization: Candidate must be authorized to work in Jordan.No phone calls please. All candidates will be acknowledged, but only final candidates for particular activities will be contacted.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. We are an E-Verify Employer. VEVRAA Federal Contractor.If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact Human Resources at 703-749-0100.2019-09-26 14:56:12 |
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