Office Secretary 
INR7"YEARLY"
Office SecretaryFull Time (5-10 Yrs )ALI & SONS Contracting LLC |
Abu Dhabi
,
United Arab Emirates
United Arab Emirates
0abu dhabi
United Arab Emirates
Not Mentioned
united arab emirates
0united arab emirates
|
27-01-2020 2020-04-26•To provide senior level secretarial and office support services.
•Reads and screens incoming correspondence/reports and e-mails, make preliminary assessment of the importance of materials and organize documents, forwards appropriate documents/materials to the GM and/or to the concerned person.
•Receives and screens incoming calls and visitors.
•Performs a variety of administrative or executive support tasks that are highly confidential.
•Composes/encodes correspondence if necessary.
•Updates the Company Profile in coordination with the Personal Assistant.
•Establishes and maintains various filling and records management system.
Expertise in Computer Operation and Photoshop is essential part of the work2020-01-27 00:18:12 |
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Secretary Personal Assistant
INR7"YEARLY"
Secretary Personal AssistantFull Time (3-5 Yrs )Epic Recruitment |
Dubai
,
United Arab Emirates
United Arab Emirates
0dubai
United Arab Emirates
Not Mentioned
united arab emirates
0united arab emirates
|
27-01-2020 2020-04-26Job Location : UAESalary : AED 8000Requirement : Secretary Personal Assistant (Arabic Speaker) Arabic speaker Must have at least 3 years experience in related job Candidate must be available in UAE Immediate joining after successful selectionInterested Candidates Can Apply2020-01-27 16:52:11 |
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Business Administrative Assistant
INR7"YEARLY"
Business Administrative AssistantFull Time (5-8 Yrs )Confidential Company |
Dubai
,
United Arab Emirates
United Arab Emirates
0dubai
United Arab Emirates
Not Mentioned
united arab emirates
0united arab emirates
|
24-01-2020 2020-04-23- Responsible for developing intra-office communication protocols, streamlining administrative procedures and assigning/monitoring administrative & secretarial responsibilities and tasks among the office staff;
- Collaborates and executes new innovative ideas and to work on special projects while keeping management involved accordingly;
- Assists in managing financial and management activities;
- Accountable for managing office services by ensuring office operations and procedures are organized; plan board meetings, communications are well controlled; supply requisitions are reviewed/approved, reviews administrative discrepancies and clerical functions are properly assigned and monitored;
- Develops positive partnerships and collaborate with internal and external stakeholders. Also, provide general support to external visitors;
- Supports in developing business plans & timeline, forecasts and reports on the reconciliation of the financial models and formulate action plans;
- Conducts and remain up-to-date with market trends (market research), prepare & maintain (Monthly, Quarterly & Annually) report;
- Assists in developing/implementing new and better-improved guidelines and ensures that financial goals and budgets are met;
- Designs and implements filing systems while ensuring security, integrity, and confidentiality of data;
- Organizes and coordinates office administration and event planning. Competencies/Skills:- Good Analytical skills, with expertise in identifying trends
Well-organized and able to manage multiple priorities simultaneously;
- Flexible and enjoys the administrative challenges of supporting an office of diverse people;
Skilled in database management with a strong focus on results;
- Knowledge of business and management principles;
- Good display of integrity and confidentiality;
- Ability to work autonomously;
- Expert in social media programs including; Twitter, LinkedIn, and Google+…;
- Superb communication skills with the ability to interact & convey ideas in a well-defined manner ;
- A logical, professional and a process-oriented thinker;
- Adaptable and can easily grasp company culture;
- Problem-solver who is naturally curious to know more;
- Detail-oriented and has the ability to work well under stress2020-01-24 17:05:35 |
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Document Controller, secretarial, Admin Executive
INR7"YEARLY"
Document Controller, Secretarial, Admin ExecutiveFull Time (1-2 Yrs )Emirates Group |
Abu Dhabi
,
United Arab Emirates
United Arab Emirates
0abu dhabi
Dubai
,
United Arab Emirates
United Arab Emirates
0dubai
Sharjah
,
United Arab Emirates
United Arab Emirates
0sharjah
United Arab Emirates
Not Mentioned
united arab emirates
0united arab emirates
|
24-01-2020 2020-04-23- Fluent in English, both oral and written, computer Literate
- Should have past experience in similar role2020-01-24 17:05:34 |
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Arabic Receptionist
INR7"YEARLY"
Arabic ReceptionistFull Time (2-5 Yrs )World Security |
Dubai
,
United Arab Emirates
United Arab Emirates
0dubai
United Arab Emirates
Not Mentioned
united arab emirates
0united arab emirates
|
24-01-2020 2020-04-23Receptionist is responsible for providing secretarial, clerical and administrative
support in order to ensure that municipal services are provided in an effective and efficient
Manner.2020-01-24 17:05:28 |
Apply Now |
Top Performing Sales Professionals
INR7"YEARLY"
Top Performing Sales ProfessionalsFull Time (2-8 Yrs )Nexus Insurance Brokers LLC - Kamalesh Team |
Abu Dhabi
,
United Arab Emirates
United Arab Emirates
0abu dhabi
United Arab Emirates
Not Mentioned
united arab emirates
0united arab emirates
|
24-01-2020 2020-04-23Are you a Sales Professional with an impressive track-record?You are passionate about your role as a sales person and you take pride and joy in it .In whatever products/services that you are currently selling, with your remarkable performance, you have been winning prizes, medals, appreciation letters, and recognitions and earning handsome incentives year after year. You have been performing so well that your employer treats you as a valuable asset to the company.
However, of late, you have started realizing that if you were to work for your own enterprise, you will be earning much more than the salary and incentives that you are currently getting.
If the above description matches you, you are the right person that we are looking for!What we are looking for:We are seeking to appoint Financial Planning Advisors for acquisition of new clients. This position is also known as Financial Consultants / Wealth Managers / Insurance Sales Professionals / Relationship Managers.The basic function involved is sale of Investments, Savings and Insurance products and development of new business.What is your role: As an extended distribution arm of the company, you will be advising and selling to Individuals Plans for Pension, University Education, Life and Non-Life Insurance, Medical Insurance, Savings and Investment as well as to Corporates, Plans for Employee Benefits and General Insurance. Your functions:Your functions will be to net-work, identify prospective clients, approach them, give introductory and product presentations to them, build relationships, ask the right questions, adopt a consultative approach to the sales process, design appropriate solutions for the client, close the sales, do required paperwork and provide life-long service to the clientsWhat is provided: You will be provided with market intelligence, technical know-how and techniques for building up your career in this field. Our state of the art training is one of the highest professional standard.
We shall equip you with Office Infrastructure, secretarial Support and Working Capital. In case you require, a mentor will offer free coaching support while you are on field.
Employment Visa is provided.Freedom of operations: We believe in Management By Objective. Although the career involves working 8 to 10 hours a day, you have complete freedom to choose your days, hours and place of work. To ensure that your activity is in alignment with your own as well as the company’s goals, you will have regular one-to-one meetings with your Line Manager.
The career gives you flexibility to operate in any emirate. However, your reporting office will be at Abu Dhabi from where your administrative and training support is provided.Earnings Potential: As a self-employed person, you will be writing your own pay-cheques. Your earnings grow in direct proportion to the results that you produce. There is no minimum or maximum limit on your income. Average income of advisors in our organization is more than AED 18,000 (approx. USD 5000) per month.Please note that this career offers no fixed salary.In the initial period, however, a fixed monthly advance can be paid as a part of Career Financing Agreement to take care of your expenses while you stabilize in your career.2020-01-24 17:05:26 |
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Coordinator and Secretary
INR7"YEARLY"
Coordinator and SecretaryFull Time (2-5 Yrs )Khafif Food |
Riyadh
,
Saudi Arabia
Saudi Arabia
0riyadh
Saudi Arabia
Not Mentioned
saudi arabia
0saudi arabia
|
24-01-2020 2020-04-23Coordinator and Secretary for a company working in the field of food industriesJob Location : RiyadhSalary from 2000-2500 riyalsAdvantages : A months leave every 2 years Airline ticket every 2 yearsFunctional Stability : Medical insurance InsuredRequirements : Academic certificate / diploma with a minimum secretarial / or similar At least 2 years experience Nationality - Indian Fluency in both Arabic and English languages Previously worked as coordinator or similar Very committed to working hoursInterested candidate can apply with your updated resume2020-01-24 15:35:00 |
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HR Assistant
INR7"YEARLY"
HR AssistantFull Time (4-5 Yrs )International Committee of Red Cross |
Cairo
,
Egypt
Egypt
0cairo
Egypt
Not Mentioned
egypt
0egypt
|
23-01-2020 2020-04-22Provides general secretarial and administrative support (updating staff files and contracts, handling correspondence, registration and filing, etc.)• Ensures that information on HR issues under their responsibility is shared with the rest of the delegation• Keeps records (e.g. absences) and ensures that HR data is of good quality and kept up to date, particularly regarding salary.• May assist local or regional learning and development staff with administrative work.• In charge of staff payroll processing and monthly social security and tax payments.• Updates the ICRC HR software applications with employees personal and professional information.• Acts as Training Relay in the delegation for anticipating, planning and organizing required trainings for staff in coordination with the HR Manager and the regional learning and development centre. Administers training information.• Provides administrative preparation and follow-up for recruitments including follow-up of probation period.• Delivers systematic HR briefings to new employees.• Participates in career counselling and performance management, including appraisals.• Drafts and types internal and external correspondences in English and in national language independently.job requirements4 to 5 yearsNot Specified at leastHumanitarian Services2020-01-23 16:52:46 |
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Executive Secretary
INR7"YEARLY"
Executive SecretaryFull Time (1-10 Yrs )Sofitel Cairo El Gezirah |
Egypt
Not Mentioned
egypt
0egypt
|
23-01-2020 2020-04-22Executive SecretaryPersonal assistant to the general manager, with high work ethic and engaging pleasant personality.What is in it for you:will be working for Movenpick brand, under the umbrella of Accor.What you will be doing: The secretary to the General Manager deals with very specific trustworthy and confidential matters which are in the positions nature. It is absolutely necessary to keep confidentiality concerning matters and information which are channelled through the office of the General Manager or his/her secretary. The position takes the overall responsibility for performing secretarial and office duties (filing, scheduling, channelling information, word-processing, etc.) for the General Managers office. Although the priority is given to the needs of the General Manager, other key Department Heads might get use of the performance of the GMs secretary, as per internal hotel rules. She/he is responsible for handling and managing all administrative matters for the day-to-day business within the executive office. She/he is attending various meetings, either to take notes or minutes, or to inform. The Executive Secretary is completely aware of the hotels internal policies & procedures over which he/she will help that they are at all times taken care of and implemented.
REQUIREMENTS:
Your experience and skills include: Minimum two yours of experience with 5 stars hotels Excellent command of English language. High proficiency of computer skills and functions.Your team and working environment:A family oriented team that is highly dedicated and hard working.Our commitment to Diversity & Inclusion:We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.Why work for AccorWe are far more than a worldwide leader. We are 280,000 women and men placing people at the heart of what we do, and nurturing real passion for service and achievement Joining Accor means embarking on a unique life journey to imagine tomorrows hospitality.2020-01-23 15:08:06 |
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SECRETARY (ADMINISTRATION/OFFICE)
INR7"YEARLY"
SECRETARY (ADMINISTRATION/OFFICE)Full Time (5-10 Yrs )Dar Al-Majd |
Riyadh
,
Saudi Arabia
Saudi Arabia
0riyadh
Saudi Arabia
Not Mentioned
saudi arabia
0saudi arabia
|
22-01-2020 2020-04-21We are looking for SECRETARY (ADMINISTRATION/OFFICE) Candidates should have min 5 years of experience• Should have 5 years (min.) experience especially as Admin. Or Office secretarial Work.• Should possess efficient typing skills• Should Draft letters in English.•Should be Proficient in MS Office applications (MS Word, MS Excel and MS Power Point .. etc) The prospective candidate should be working in KSA with transferable Iqama.2020-01-22 17:56:58 |
Apply Now |
Personal Assistant / Admin Assistant
INR7"YEARLY"
Personal Assistant / Admin AssistantFull Time (5-10 Yrs )First National Recruitment Company |
Riyadh
,
Saudi Arabia
Saudi Arabia
0riyadh
Saudi Arabia
Not Mentioned
saudi arabia
0saudi arabia
|
22-01-2020 2020-04-21We are looking for Personal Assistant / Admin Assistant secretarial and Administrative Support • Provide a high quality secretarial and organisational support service • Word processing correspondence, memos and reports • Prepare presentations • Organise and maintain effective filing systems • Keep and maintain an accurate record of papers and electronic email correspondence • Responsibility for dealing with maintenance of office equipment and ordering stationery Email and Phone Call Management • Filter general queries, phone calls and invitations to the Country Manager by redirecting or taking forward such contact as appropriate • Develop and maintain effective electronic email filing system • Highlight urgent correspondence and print attachments
• Prepare correspondence on behalf of the Country Manager, including the drafting of general replies Diary and Travel Management • Ensure busy diary commitments and travel arrangements are managed effectively including assessing priority of appointments, reallocation as necessary and troubleshooting problems • Conduct weekly diary meetings with the Country Manager to discuss upcoming engagements, invitations and other requests • Coordinating and arranging video and conference calls
• Schedule on behalf of the Country Manager meetings between him and his direct reports • Liaise with relevant individuals and external organisations to arrange meetings, organise schedules, prepare agendas and draft minutes • Making travel arrangements and booking accommodationMeeting and Event Management • Provide support for an extensive range of meetings, including providing location maps, preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up • Planning, managing and organising client and staff events and providing administrative support such as sending invitations, booking venues and arranging transportationRoles :
•Advanced Microsoft Office suite skills (Word, PowerPoint and Excel)• Excellent typing skills, good computer literacy speed and accuracy essential• Strong organisational skills with the ability to maintain balance among multiple priorities, with attention to detail and quality delivery• Proven ability to work under pressure and to tight deadlines • Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy
• Strong interpersonal skills and the ability to build relationships with all team members, Turner & Townsend stakeholders, Board members and external partners/vendors• Ability to deal with sensitive information with
discretion and to maintain confidentiality at all times • Experience of diary management, researching and booking of travel and accommodation • Take-up additional responsibilities and challenges• Proactive and flexible in approach2020-01-22 17:56:57 |
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Executive Assistant - Associate
INR7"YEARLY"
Executive Assistant - AssociateFull Time (1-10 Yrs )PricewaterhouseCoopers |
Saudiarabia
Not Mentioned
saudiarabia
0saudiarabia
|
22-01-2020 2020-04-21Line of ServiceInternal Firm ServicesSpecialismIFS - AdministrationManagement LevelAssociate& SummaryA career in Administration and secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. Youll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.CustomerDiary management- Extensive management of online diaries, book appointments and arrange meetings, updates as required- Ensure Executive/s get to meetings on time with appropriate documentation- Act as back up in managing other Executives and Principals diaries when their EAs are not availableCall management- Handle and screen calls for Executive/s- Take and pass messages to Executive/s in a timely manner- Email management- Monitor Executives email inboxes when they are out of the office or at meetings and taking action as necessaryClient relationships- Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication- Assist other EAs during busy periodsInternal Process- Meetings- Pro-active planning for meetings and follow up actions (documents, papers needed)- Organise local internal and external meetings, including organising catering, IT requirements etc- Meet and greet visitors
REQUIREMENTS:
Education- Bachelors degreeLanguage- Fluency in spoken and written English, proficiency in Arabic is an advantageOverall Experience- 2+ years experience in a PA/EA roleSpecific Experience- Experience with a professional services firm preferred- Prior people management/team lead experience preferredKnowledge and Skills- Role model in terms of self development, attitude and behaviours.- Strong communication skills in order to escalate conflicts of interest and to liaise with all levels of staff.- Demonstrates sensitivity together with the ability to negotiate effectively and influence others when appropriate.- Seeks and applies knowledge and skills, continually striving to improve within role. Advocate best practice in this regard to others.- This role requires an effective team player who is able to promote and demonstrate one Firm and team working, contributing to the goals and objectives of the EA function.2020-01-22 15:38:35 |
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Legal Secretary Oni National
INR7"YEARLY"
Legal Secretary Oni NationalFull Time (1-10 Yrs )Black Pearl |
Oman
Not Mentioned
oman
0oman
|
22-01-2020 2020-04-21Our client, an international firm based in Oman is currently looking for a Legal Secretary - Omani national who will deliver an outstanding and effective secretarial services.Job Responsibilities:Proactive and extensive diary managementEmail administration (including email filing/printing/distribution and dealing with enquiries in a timely manner)Assisting with department and practice research tasksOrganizing meetings/lunches and conference callsPlanning and organizing international travel arrangements for partners and fee earnersAssisting with an arranging marketing events for the firm, collating bills, drafting narratives and covering lettersPartner and fee earner time recording, producing and processing of expense claims, updating/adding firm contacts to InterActionOffice duties such as answering the telephone, filing, photocopying and any other such duties as required to meet the demands of my practice, partners and fee earners
REQUIREMENTS:
To be considered for this role, you need to meet the following criteria:Hold a diploma certificate or bachelor degreeCandidate must be an Omani nationalExcellent English communications skills (reading, writing, verbal)Knowledge in Arabic and other languages would be a plusExperience in a professional service environment/similar roleExceptional customer service skills, superb phone skills and detail orientedStrong written and verbal skillsProfessional demeanor and a demonstrated ability to establish a rapport with individuals at all levels of management, peers and guestsAbility to multi-task and prioritizeStrong technical and proofreading skillsAbility to cope with high demanding workloadsAbility to prioritize and organize the week demonstrating the use of own initiative as well as ability to work as part of a sound team, to be an effective communicator with the willingness to support the team and client relationshipsPlease note that this position is based in Oman. Fresh graduates may apply.2020-01-22 15:38:32 |
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Personal Assistant
INR7"YEARLY"
Personal AssistantFull Time (3-5 Yrs )Bin Falah Advertising |
Bahrain
Not Mentioned
bahrain
0bahrain
|
22-01-2020 2020-04-21Personal Assistant Job Location : BahrainJob Brief : Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to managers working life and communication.Responsibilities : Act as the point of contact between the manager and internal/external clients. Screen and direct phone calls and distribute correspondence. Handle requests and queries appropriately. Manage diary and schedule meetings and appointments. Make travel arrangements. Take dictation and minutes. Produce reports, presentations and briefs. Devise and maintain office filing system.Requirements : Proven work experience as a personal assistant or secretary. Knowledge of office management systems and procedures MS Office and English proficiency. Outstanding organisational and time management skills. Up-to-date with latest office gadgets and applications. Ability to multitask and prioritize daily workload. Excellent verbal and written communications skills. Discretion and confidentiality. Must be in BahrainInterested candidate can apply with your updated resume.2020-01-22 15:24:21 |
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Office Secretary
INR7"YEARLY"
Office SecretaryFull Time (3-8 Yrs )Wedding dresses Atelier |
Kuwait
Not Mentioned
kuwait
0kuwait
|
21-01-2020 2020-04-20Wedding dresses Atelier in Kuwait is seeking a Secretary, Female (good looking Lady). secretarial Function:
- Answering of all telephone calls daily. ( This is First and the most important function)
- Liaising with Reception for the smooth and efficient welcome of attendees, must be –
- Welcoming and Smiling.
- Prepare and send reports Daily and Monthly.
- Typing of correspondence, contracts of customers, tender documentation.
- Control of invoices, K-Net machine
- Filing and keeping of records.
Screening of phone calls for CEO.
- Checking and formatting documents to Manager.
- Keeping track of new and existing contacts by updating contact lists on excel spreadsheet
- File and retrieve all documents electronically
- Manage filing system on a daily basis by filing all relevant documents.
- Perform other administrative duties as necessary to support the Manager.
-
Requirements :
- Female (age between 20-30)
- Three years proven and stable employment experience doing secretarial and administrative duties.
- Very strong administrative skills.
- Energetic and passionate.
- Excellent hospitality skills
- Good organiser.
- Good skill with Printer.
- Good talker.
- Good in English (writing, reading, speaking)
- Arabic native language.
- Good in computer skills: Word, Excel very important.
- Minute writing experience;
- Excellent attention to detail;
- Excellent communication and organisation skills;
- Motivated and driven.Working days from Saturday to Thursday
Working hours are from 11 am to 8pm (alternate closing times with manager) with 1 hour break from 2 pm to 3pm2020-01-21 18:20:10 |
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Executive Secretary
INR7"YEARLY"
Executive SecretaryFull Time (5-10 Yrs )Gulf Equipment & Technology W.L.L |
Bahrain
Not Mentioned
bahrain
0bahrain
|
21-01-2020 2020-04-20DUTIES & RESPONSIBILITIES:Self initiated and hard working capable of handling a busy office and work independently.
Providing full secretarial support to MD’s Office.
Taking down dictations, typing all assigned tasks, arranging appointments/ meetings in terms of time/ venue. Drafting letter, filing of all correspondence.
Dispatching and checking internal/ external mails, controlling stationery stocks.
Preparation and typing of all other documentations, charts/ diagram for the top management.
Arranging travel itinerary, flight reservations, hotel bookings etc.
Maintaining strict confidential of the management and maintenance of department filing, and disposing to stores (files over 4 years old) & unnecessary documents & papers.
Coordinating with sales/ Accounts / personnel departments.
Handling all fax/ communication job, keeping records of all incoming/ outgoing faxes and distributing the same to the concerned department.
Maintaining all filings as per ISO 9001:2015 standards and assisting the management representative in all Quality related maters.
In-Charge of office equipment maintenance, i.e. personal P.C., Fax, Photocopier scanners printers…etc. AUTHORITY:* Distribution of mail, faxes, documents and arrangements of appointments.
* Faxing & mailing documents (no other person is allowed to fax or distribute mails).2020-01-21 18:19:37 |
Apply Now |
Secretary (Saudi National)
INR7"YEARLY"
Secretary (Saudi National)Full Time (1-10 Yrs )Khatib & Alami |
Saudiarabia
Not Mentioned
saudiarabia
0saudiarabia
|
21-01-2020 2020-04-20The Secretary provides secretarial and clerical services and keeps an office running smoothly. The jobholder performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.The Main Responsibilities are:Organize the schedule of assigned managers, as neededHandle the assigned managers business trips and logistics, including transportation, accommodation and schedule, in coordination with the Travel & Logistics Officer, as neededBook rooms and conference facilities as per the assigned managers requests Conduct departmental control activities, such as organizing, numbering, labeling and archiving both external and internal documentsUndertake basic document related work, such as printing, binding, formatting etc. and liaise with Printing & Archiving Officers, as neededArrange meetings, take minutes and keep notes for the assigned managers, as neededDeal with phones and email enquiries on behalf of assigned managers, as neededPrepare internal circulars and correspondence with internal and external parties, as instructed by the assigned managersUndertake general data entry activities, as neededImplement corporate policies and procedures
REQUIREMENTS:
The candidate must meet the following criteria:The candidate must be a Saudi NationalMinimum of two years of experienceHigh knowledge of IT & Microsoft skills including Excel, Powerpoint, and WordMinimum of two years college degree2020-01-21 18:02:23 |
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Personal Secretary (Divisional President)
INR7"YEARLY"
Personal Secretary (Divisional President)Full Time (4-8 Yrs )DESCON ENGINEERING,UAE BU |
Abu Dhabi
,
United Arab Emirates
United Arab Emirates
0abu dhabi
United Arab Emirates
Not Mentioned
united arab emirates
0united arab emirates
|
17-01-2020 2020-04-16Job Purpose:
• To offer full administrative support to the Divisional President of the company and manage the office environment. Key Accountabilities:
• Manage coordinate and maintain calendar of Divisional President including appointments, meetings and travel.
• Responsible for organizing of internal and external meetings on behalf of the Divisional President ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
• Provide executive and administrative support to Divisional President.
• Responsible for organizing Divisional President travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
• Monitor and respond to incoming communications (including complaints) to Divisional President office including phone calls, emails and walk ins, ensuring correct department distribution.
• secretarial support for meetings as and when required by the Divisional President, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
• Drafting and writing high quality reports and presentations, as required by the Divisional President.
• Responsible for managing Divisional President personal driver’s daily schedule in line with Divisional President daily requirements.
• Arrange Central Office and Senior leadership events.
• Preparing meeting agendas, recording meeting minutes, collating board reports and presentations.
• Communicate meeting reminders and board reports with relevant Board and Committee members including their Assistants.
• Confirm meeting venues, arrange refreshments as well as creating and distributing comprehensive
• Minutes including board resolutions to all members post meeting.
• Work closely with HR and Central Office staff to ensure that office policies and procedures are adhered to Managing the Central Office health, safety and security:
Education:
• University degree or diploma relating to the field, preferred but not essential
• Experience: Minimum 4+ years’ experience as Personal Assistant, Office Manager or similar role
Competencies:
• Organizational, planning and multi-tasking skills
• Communication skills
• Information gathering and information monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Initiative
• Professionalism and confidentiality
• Attention to detail and accuracy
• Flexibility
• Essential Attributes:
• Able to priorities and ensure smooth execution of tasks
• Fluency in English – spoken and written
• Strong attention to detail and accuracy
• Maintain high levels of professionalism
• Well organized with an understanding of priorities and changing demands
• Have a professional knowledge of all Microsoft Office programmers; experience of infographics, Photoshop, i-design etc an advantage
• Additional language would be an advantage2020-01-17 15:53:20 |
Apply Now |
Personal Assistant / Admin Assistant
INR7"YEARLY"
Personal Assistant / Admin AssistantFull Time (5-10 Yrs )First National Recruitment Company |
Riyadh
,
Saudi Arabia
Saudi Arabia
0riyadh
Saudi Arabia
Not Mentioned
saudi arabia
0saudi arabia
|
17-01-2020 2020-04-16We are looking for Personal Assistant / Admin Assistant secretarial and Administrative Support • Provide a high quality secretarial and organisational support service • Word processing correspondence, memos and reports • Prepare presentations • Organise and maintain effective filing systems • Keep and maintain an accurate record of papers and electronic email correspondence • Responsibility for dealing with maintenance of office equipment and ordering stationery Email and Phone Call Management • Filter general queries, phone calls and invitations to the Country Manager by redirecting or taking forward such contact as appropriate • Develop and maintain effective electronic email filing system • Highlight urgent correspondence and print attachments
• Prepare correspondence on behalf of the Country Manager, including the drafting of general replies Diary and Travel Management • Ensure busy diary commitments and travel arrangements are managed effectively including assessing priority of appointments, reallocation as necessary and troubleshooting problems • Conduct weekly diary meetings with the Country Manager to discuss upcoming engagements, invitations and other requests • Coordinating and arranging video and conference calls
• Schedule on behalf of the Country Manager meetings between him and his direct reports • Liaise with relevant individuals and external organisations to arrange meetings, organise schedules, prepare agendas and draft minutes • Making travel arrangements and booking accommodationMeeting and Event Management • Provide support for an extensive range of meetings, including providing location maps, preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up • Planning, managing and organising client and staff events and providing administrative support such as sending invitations, booking venues and arranging transportationRoles :
•Advanced Microsoft Office suite skills (Word, PowerPoint and Excel)• Excellent typing skills, good computer literacy speed and accuracy essential• Strong organisational skills with the ability to maintain balance among multiple priorities, with attention to detail and quality delivery• Proven ability to work under pressure and to tight deadlines • Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy
• Strong interpersonal skills and the ability to build relationships with all team members, Turner & Townsend stakeholders, Board members and external partners/vendors• Ability to deal with sensitive information with
discretion and to maintain confidentiality at all times • Experience of diary management, researching and booking of travel and accommodation • Take-up additional responsibilities and challenges• Proactive and flexible in approach2020-01-17 15:53:19 |
Apply Now |
Business Administrative Assistant
INR7"YEARLY"
Business Administrative AssistantFull Time (5-8 Yrs )Confidential Company |
Dubai
,
United Arab Emirates
United Arab Emirates
0dubai
United Arab Emirates
Not Mentioned
united arab emirates
0united arab emirates
|
17-01-2020 2020-04-16- Responsible for developing intra-office communication protocols, streamlining administrative procedures and assigning/monitoring administrative & secretarial responsibilities and tasks among the office staff;
- Collaborates and executes new innovative2020-01-17 15:53:16 |
Apply Now |
Secretary
INR7"YEARLY"
SecretaryFull Time (2-3 Yrs )Castle MBA |
Qatar
Not Mentioned
qatar
0qatar
|
17-01-2020 2020-04-16Job Location : QatarGood Salary will be Offered.Requirement : Should have 2 years Experience as Secretary Need Male Candidate Interested Candidates Can Apply2020-01-17 15:50:45 |
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Personal Assistant to Director
INR7"YEARLY"
Personal Assistant to DirectorFull Time (1-10 Yrs )BAC Middle East |
Uae
Not Mentioned
uae
0uae
|
16-01-2020 2020-04-15Our client, Established in 1974 is a privately owned UK based manufacturer, is looking for a Personal Assistant that will closely work with one of the shareholders. This client is a consolidator and innovator to Retail, Leisure, Food Service & Hospitality market sectors, with over 40 years of experience and supply into to a range of major UK and European retailers.Job Title: Personal Assistant to DirectorJob Location: Dubai, UAEJob Role & ResponsibilitiesThe Personal Assistant will be responsible to provide administrative support to ensure that services are provided in an effective and efficient manner.Responsibilities:Acting as a first point of contact: dealing with correspondence and phone callsManaging diaries and organizing meetings and appointments, often controlling access to the DirectorBooking and arranging travel, transport and accommodationOrganizing events and conferencesReminding the Director of important tasks and deadlinesTyping, compiling and preparing reports, presentations and correspondenceManaging databases and filing systemsImplementing and maintaining procedures/administrative systemsLiaising with staffLiaising with other executives on behalf of the DirectorCollating and filing expensesMiscellaneous tasks to support the Director, which will be preparing corporate reports or conducting research.ScopeThe Personal Assistant reports to the Director and is responsible for providing senior level secretarial and clerical services for the Director.
REQUIREMENTS:
Qualifications & Educational REQUIREMENTS:Degree in Business Administration.Certificate in Business Administration or related (essential).5 years of experience in a personal assistant role.Preferred Skills:Proficient in Microsoft Office and business communication software.Strong knowledge of databases and tracking systems.Fantastic organizational skills and detail oriented.Ability to work under pressure and meet deadlines.Brilliant written and verbal communication skills.High Proficiency in English2020-01-16 17:21:35 |
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IFS - OM - Executive Assistant - 4 Month Fixed Term
INR7"YEARLY"
IFS - OM - Executive Assistant - 4 Month Fixed TermFull Time (1-10 Yrs )PricewaterhouseCoopers |
Uae
Not Mentioned
uae
0uae
|
16-01-2020 2020-04-15Line of ServiceInternal Firm ServicesSpecialismIFS - AdministrationManagement LevelSenior Associate& SummaryA career in Administration and secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. Youll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements. To provide secretarial support to 3 - 5 allocated partners, directors/critical role, on full time basis and adhoc coverage as assigned by the Office Manager or EA Manager.Primary duties and responsibilitiesFinancialAdhere to budgetCustomer-Diary management-Extensive management of online diaries, book appointments and arrange meetings, updates as required-Ensure Executive/s get to meetings on time with appropriate documentation-Act as back up in managing other Executives and Principals diaries when their EAs are not available-Call management-Email management-Monitor Executives email inboxes when they are out of the-Partner and Executive general admin
REQUIREMENTS:
Overall Experience-3 +years experience in an administrative roleSpecific Experience-Experience with a professional services firm preferredKnowledge and Skills-Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions-Good oral and written communication skills-Good interpersonal skills-Must possess a professional telephone manner-Demonstrated ability to work under pressure-Demonstrated team player and dedication to provide high level of service-Must possess a warm, friendly and professional demeanor-Knowledge of administrative systems and processes-Ability to use Google including G suite-Must possess good keyboard skills (at least 55wpm)2020-01-16 17:21:35 |
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Legal Receptionist
INR7"YEARLY"
Legal ReceptionistFull Time (1-10 Yrs )Black Pearl |
Uae
Not Mentioned
uae
0uae
|
16-01-2020 2020-04-15Our client, a well-known international law firm, is currently looking for a Legal Receptionist based in Dubai. In this role, you will primarily be responsible for overseeing the duties of a front desk and provide general administrative support to the Office Manager.Key Responsibilities: Managing the reception area and front desk Responsible for handling the booking of meetings and appointments Handling and transferring phone calls from visitors and clients Responsible for contacting facilities management regarding problems within the office Handling the acceptance and dispatch of courier packages Providing direct secretarial support to the Office Manager Maintaining the cleanliness of the office environment Greeting and welcoming customers and clients daily Responsible for replenishing office supplies
REQUIREMENTS:
To be considered, you should meet the following requirements Minimum of 2 years experience in a secretarial position Fluent in English (spoken and written) Having a UAE experience is a must and candidate should already be in the UAE Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) Above average typing speed Exceptional customer service skills Excellent communication and interpersonal skillsThe working hours of this position will be from 9 am to 6 pm from Sunday to Thursday. Those interested in this position must include a copy of their photograph in their application.2020-01-16 17:21:35 |
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Document Controller, secretarial, Admin Executive
INR7"YEARLY"
Document Controller, Secretarial, Admin ExecutiveFull Time (1-2 Yrs )Emirates Group |
Abu Dhabi
,
United Arab Emirates
United Arab Emirates
0abu dhabi
United Arab Emirates
Not Mentioned
united arab emirates
0united arab emirates
|
14-01-2020 2020-04-13- Fluent in English, both oral and written, computer Literate
- Should have past experience in similar role2020-01-14 18:07:17 |
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Human Resources Associate
INR7"YEARLY"
Human Resources AssociateFull Time (6-7 Yrs )UNICEF |
Egypt
Not Mentioned
egypt
0egypt
|
10-01-2020 2020-04-09UNICEF works in some of the world s toughest places, to reach the world s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.And we never give up.Summary of key functions/accountabilities:1. Support to business partnering2. Support in processing of entitlements and benefits of local staff.3. Support in recruitment and placement4. Support in organization design and job classification5. Support in learning and capacity development6. General office support• Support to business partnering• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes• Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner• Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.• Support in processing of entitlement and benefits• In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.• In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.• Support in recruitment and placement• Prepares and circulates internal and external advertisements.• Liaises with candidates in the various stages of the recruitment process.• Prepares formal acknowledgement, offer and regret letters.• Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.• Monitors life-cycle of recruitment process to update supervisor as necessary.• Support in organization design and job classification• Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.• Drafts and edits job descriptions to be submitted for classification for review by supervisor.• Follows up and liaises with HQ and RO over status of requests to ensure timely completion.• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.• Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.• Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.• Support in learning & capacity development• In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions .• In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.• Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisalsCompetencies and level of proficiency requiredCore Values : Care, Respect, Integrity, Trust, AccountabilityCore competencies: Communication, Working with people, Drive for results,Functional Competencies : Analyzing, Learning & Researching, Planning and organizing, Following Instructions and ProceduresRecruitment Qualifications:Education: Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organizationExperience: A minimum of 6 years of progressively responsible administrative or clerical work experience requiredLanguage: Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.Remarks: Only shortlisted candidates will be contacted and advance to the next stage of the selection process.2020-01-10 18:19:23 |
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Secretary
INR7"YEARLY"
SecretaryFull Time (2-4 Yrs )Aspin Travels |
Qatar
Not Mentioned
qatar
0qatar
|
10-01-2020 2020-04-09Job Location : QatarSalary : QR 2000 - QR 3000Requirement : Should have 2+ years Experience as Secretary Need female CandidateInterested Candidates Can Apply2020-01-10 16:40:22 |
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Secretary
INR7"YEARLY"
SecretaryFull Time (0-2 Yrs )Modern Lighting LLC |
Dubai
,
United Arab Emirates
United Arab Emirates
0dubai
United Arab Emirates
Not Mentioned
united arab emirates
0united arab emirates
|
10-01-2020 2020-04-09We are looking for secretary with a minimum of 2 years experience in secretarial field. Flexible and able to work under pressure.-Preferably a Bachelor's degree in Business Administration.
-Good Knowledge in business correspondence.
-Basic knowledge in accounts.2020-01-10 16:13:08 |
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Personal Assistant Group Personal Banking
INR7"YEARLY"
Personal Assistant Group Personal BankingFull Time (5-10 Yrs )TEKNIP Manpower Recruitment Services |
Abu Dhabi
,
United Arab Emirates
United Arab Emirates
0abu dhabi
Dubai
,
United Arab Emirates
United Arab Emirates
0dubai
Sharjah
,
United Arab Emirates
United Arab Emirates
0sharjah
United Arab Emirates
Not Mentioned
united arab emirates
0united arab emirates
|
09-01-2020 2020-04-08The role holder is responsible for Assistant team as and when required arrange travel/accommodation for business travel perform and miscellaneous job -related Duties as assigned2020-01-09 17:16:49 |
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Centre Manager
INR7"YEARLY"
Centre ManagerFull Time (5-10 Yrs )Falcon Multi Services Pvt Ltd |
Kuwait
Not Mentioned
kuwait
0kuwait
|
09-01-2020 2020-04-08Job Location : KuwaitGood Salary will be Offered. Requirement : Manage and maintain all the records of training courses for certificates and files of candidates with all required documents as per accreditation manual of all courses. Maintain and update the training sheets every day for all centres with all details and mail to training supervisor/director daily. Advise to asst. centre manager to arrange like stationary, manual, instructors, logistic, accommodation, simulator etc. On centre where already have booking at least 1-2 week before the course. Update the training brochure, manual, assignment etc. time to time coordinating with GMT and advise Asst. centre manager to buy such goods as per requirement. Check and update the training course schedule on training website time to time as per requirement. Make sure minimum 6 month advance schedule must be on website always for all courses/centres. Advice training assistant to provide the material to candidates during training and arrange their tea/coffee lunch etc. also Keep track on the usage of all supplies for reporting purposes. Ensure boardroom and equipment, refreshments etc. is arranged for trainings for training candidates on each centre one day before course started. Provide administrative support as required, particularly during trainings including photocopying, scanning, collating, document formatting, and binding. Keep in contact with training supervisor on all issues relating to the training and with GMO/Director in his unavailability. Arrange and provide secretarial services for weekly/monthly to training staff meetings. Maintain the stock of all certificates from IADC and request to Training supervisor to order once it is going to finish. Any other task can be given time to time. Attach training sheet every day to TS and directorInterested Candidates Can Apply2020-01-09 16:01:36 |
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Team Administrator
INR7"YEARLY"
Team AdministratorFull Time (1-10 Yrs )Black Pearl |
Uae
Not Mentioned
uae
0uae
|
09-01-2020 2020-04-08A new opportunity has come up for a large financial institution in the UAE. Our client is looking for an Team Administrator who will support a number of senior managers with their day to day administrative needs. Your duties will include but not limited to the following: Update spreadsheets and databases Book appointments and arrange travel itineraries Set up new files on the system Deal with invoices Process expenses Manage manual and computer based filing systems Post duties Attend meetings, take minutes Provide administration support to a team Assist other secretaries, when required
REQUIREMENTS:
To be considered for the role, you need to meet the following criteria: Bachelor or university degree holder With minimum 5 years of extensive experience in providing high level of secretarial / administration support to senior management Have strong fluency in English and knowledge in another language is a plus Strong background and familiar in using complex functionality in Microsoft application Willing to be based and to work in Abu DhabiCandidates based outside UAE are welcome to apply.2020-01-09 15:59:10 |
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Executive Assistant (Trilingual)
INR7"YEARLY"
Executive Assistant (Trilingual)Full Time (1-10 Yrs )Robert Walters |
Uae
Not Mentioned
uae
0uae
|
09-01-2020 2020-04-08We are currently partnered with a leading group in the UAE in the search for an experienced Executive Assistant to support a C-Suite member. The position requires a fully tri-lingual candidate (Arabic, French, English) with strong experience as an EA to a senior leader.Responsibilities include* Getting involved with a portfolio within the group and manage coordination & communication with senior Internal and External stakeholders and their support staff* Follow up on reports, agendas status updates to name a few on behalf of the C level executive* Get involved with projects and follow through until completion or as per direction of the C level executive* Screen & prioritise tasks for the C level executives review and ensure all have been actioned and updated as per timelines* Assist with organising specific events/ conferences/ programs (internal or external) as per the needs/ directives of the C level executive* Provide any other administrative/ secretarial support to the C suite
REQUIREMENTS:
Key REQUIREMENTS and Qualifications* You must be fully Tri-lingual, English, French & Arabic.* Stake holder management - as role would require coordinating & communicating with senior & junior stakeholder that may be internal or external (UAE , GCC, France)* Passionate & switched on a personality who is looking to do more than just administrative tasks* Self-starter , someone who will take responsibility for his/ her actions* University Degree* 4 years of relevant experience supporting C-Level Executives* You will have the ambition to meet and exceed goals and standards of excellence in spite of obstacles, lack of support, opposition or discouragement; the ability to take prompt actions to achieve goals beyond requirements, to seek out new responsibilities and acts on opportunities* You will have the aptitude to approach data and situations logically, to break down problems into their component parts and look for underlying causes or thinking through the consequences of different courses of action* Enjoy building and maintaining positive and effective relationships as well as to value the opinion of others* The ability to plan and prioritize work to manage time effectively and accomplish assigned task* You must be tech-savvy and comfortable with all MS Office applications2020-01-09 15:59:10 |
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IFS Office nagement Executive Assistant Associate
INR7"YEARLY"
IFS Office nagement Executive Assistant AssociateFull Time (1-10 Yrs )PricewaterhouseCoopers |
Jordan
Not Mentioned
jordan
0jordan
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07-01-2020 2020-04-06Line of ServiceInternal Firm ServicesSpecialismIFS - Internal Firm Services - OtherManagement LevelAssociate& SummaryA career in Administration and secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. Youll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.
REQUIREMENTS:
ResponsibilitiesAs an Associate, youll work as part of a team of problem solvers with extensive consulting and industry experience, helping our clients solve their complex business issues from strategy to execution. Specific responsibilities include but are not limited to:- Proactively assist the team in various aspects of the project- Prepare deliverables- Contribute to the development of your own and teams technical acumen- Keep up to date with local and national business and economic issues- Ensure you are adhering to compliance matters- Work on developing internal relationships and your PwC brand2020-01-07 16:40:48 |
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Receptionist
INR7"YEARLY"
ReceptionistFull Time (1-10 Yrs )Black Pearl |
Uae
Not Mentioned
uae
0uae
|
06-01-2020 2020-04-05Our client, a well-known international law firm, is currently looking for a Receptionist based in Abu Dhabi. In this role, you will primarily be responsible for overseeing the duties of a front desk and provide general administrative support to the Office Manager.Key Responsibilities:Managing the reception area and front deskResponsible for handling the booking of meetings and appointmentsHandling and transferring phone calls from visitors and clientsResponsible for contacting facilities management regarding problems within the officeHandling the acceptance and dispatch of courier packagesProviding direct secretarial support to the Office ManagerMaintaining the cleanliness of the office environmentGreeting and welcoming customers and clients dailyResponsible for replenishing office supplies
REQUIREMENTS:
To be considered, you should meet the following requirementsMinimum of 2 years experience in a secretarial positionFluent in English (spoken and written)Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)Above average typing speedExceptional customer service skillsExcellent communication and interpersonal skillsThe working hours of this position will be from 9 am to 6 pm from Sunday to Thursday. Those interested in this position must include a copy of their photograph in their application.2020-01-06 16:29:30 |
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IFS OM Regional Executive Assistant Manager
INR7"YEARLY"
IFS OM Regional Executive Assistant ManagerFull Time (1-10 Yrs )PricewaterhouseCoopers |
Uae
Not Mentioned
uae
0uae
|
06-01-2020 2020-04-05A career in Administration and secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. Youll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.Lead the EA team in the Middle East taking full ownership for all elements of the EA function including recruitment, performance management, allocations, cost management, budgeting, training and development.Internal Process- Actively manage recruitment of new EAs, assessing requirements against the operating model, obtaining approvals, interviewing candidates and liaising with the relevant partners and directors to agree on suitable candidates.- Manage performance of EAs in conjunction with the team leaders and office managers.- Manage EA allocations, working with the team leaders and office managers to optimise the allocations.- Act as an escalation point for issues raised by partners/directors or EAs and work with the relevant individuals to resolve these issues.- Embrace the offsite EA model and manage the gradual move of EA support from onsite to offsite.- Ensure all EAs are appropriately trained and are performing the role as set out in their job descriptions.- Set the EA budget and manage costs in line with budget, reviewing monthly spend and providing explanations for variances to the office senior manager.- Manage EA cost allocations to lines of service on a quarterly basis.- Oversee the EA team leaders and ensure they are managing day to day work allocation, providing cover for leave and managing attendance. Deal with any issues that arise.Learning and Growth- Coach and develop direct reports, overseeing their assigned tasks and dealing with any issues that arise- Recruit and onboard new EAs- Train new EA staff- Coordinate with other departments (i.e. HC, Finance, IT, etc.) to get EAs on boarded- Act as people manager for up to 12 EAs- Act as supervisory org leader for all EAs, approving leave and performing other necessary tasks- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed- Embrace the digital agenda, leading by example and looking for digital ways to improve efficiency of processes
REQUIREMENTS:
Education- Bachelors degree requiredLanguage- Fluency in spoken and written English, proficiency in Arabic is an advantageOverall Experience- 3+ years management experience in a professional services environment, or equivalent internal experienceSpecific Skills- Experience with a professional services firm preferred- Prior people management experienceKnowledge and Skills- Pragmatic and objective approach to problem solving and ability to multitask- Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions- Strong interpersonal and consultative skills in order to consult and build strong credible relationships with a broad range of stakeholders- Strong managerial presence with customer focus and ability to manage a team to provide high level of service- Strong coaching and mentoring skills- Excellent oral and written communication- Demonstrates sensitivity together with the ability to negotiate effectively and influence others when appropriate- Seeks and applies knowledge and skills, continually striving to improve within role. Advocate best practice in this regard to others.- This role requires an effective team player who is able to promote and demonstrate one Firm and team working, contributing to the goals and objectives of the office management function- Should possess a strong focus on customer service. Advocate best practice in this regard and demonstrate in role.- Will need to keep up to date with EA best practice, changes to systems policies and procedures- Must be flexible, able to work with change, adapting as appropriate and encouraging others to do so- Ability to work accurately whilst under tight time constraint and high-quality standards- Discretion skills and ability to maintain confidential data2020-01-06 16:29:14 |
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Associate Counsel
INR7"YEARLY"
Associate CounselFull Time (1-10 Yrs )Mondelez International |
Egypt
Not Mentioned
egypt
0egypt
|
30-12-2019 2020-03-29Mondelez International, Inc. empowers people to snack right in over 160 countries around the world. Were leading the future of snacking with iconic brands such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are stronger through our diverse, inclusive and connected community and bring our values and commitments to life!Join us for an exciting career opportunity in the Legal function, in the capacity of Associate Counsel Egypt. This role is based in the Cairo BU.The main purpose of the role is to support the Business by providing legal services, including advice, counsel, research and ensures the compliance of the Company with applicable laws and policies.Main responsibilities:- Conduct legal research and providing legal opinions in accordance with applicable laws and the Companys policies- Draft, negotiate and review legal agreements in accordance with applicable laws and the Companys policies- Provide company secretarial support to legal entities within the Business- Manage external counsel- Conduct trainings on applicable laws and as required- Assist in compliance matters by conducting compliance investigations, preparing reports and help in conducting compliance trainings- Effectively participate in achieving the legal functions objectives in realizing Mondelezs strategic business objectives- Work in cross-functional and collaborative teams within the Business in support of corporate management of all local and foreign affiliates held by the holding companies- Perform other related duties as assigned by direct supervisor
REQUIREMENTS:
QualificationsKnowledge, Skills and Experience Required:- Bachelor degree in Law. Master Degree is preferable- Registered at the Egyptian Bar Association- Minimum of 5 years experience within an International or Multi-national Company or Law firm- Fluency in English and Arabic (both spoken and written), French is a plus- Proficiency in MS office.2019-12-30 15:18:47 |
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IFS - OM - Office Support Associate
INR7"YEARLY"
IFS - OM - Office Support AssociateFull Time (1-10 Yrs )PricewaterhouseCoopers |
Saudiarabia
Not Mentioned
saudiarabia
0saudiarabia
|
30-12-2019 2020-03-29Line of ServiceInternal Firm ServicesSpecialismIFS - AdministrationManagement LevelAssociate& SummaryA career in Administration and secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. Youll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements. Ensures the smooth operation of the office, by coordinating administrative support across the office and ensures that the office is supported in an efficient and effective manner. Responsible for procurement of office supplies. Oversight of office administrators,drivers and reception.Primary duties and responsibilitiesFinancial- Adhere to the allocated budget for the Office Services function- Propose costs saving solutions as appropriate- Work with procurement with regards to office needs (supplies, consumables)- Prepare purchase orders for all office management supplies Customer- In line with Procurement guidelines, provide office services supplies- Coordinate local events, office events with close liaison with theOffice Manager- Coordinate printing and binding requests- Facilitate New Hire on-boarding process via coordinating inductions and other matters with HR- Notify HC, IT and receptionist of new hires/departures, and provide/remove security passes and access to office as appropriate- Handles and reports ad-hoc issues arising- Acts as an interface between administrative staff and management- Manage external archiving if relevant- Manage seating, storage and parking allocations- Oversee couriers and post roomInternal Process- Manage Office administrator assignment and conflicts- Adhere to policies and procedures set by management- Coordinate driver schedules, reviews timesheets and manages leave- Coordinate office administrator schedules, reviews timesheets and manages leave- Coordinate receptionist schedules, reviews timesheets and manages leave- Manage maintenance, repairs- Manage cleaners and other outsourced services- Liaise with office landlord- Fire safety warden and business resilience liaison- Manage local office petty cashLearning and Growth- Follow up closely on the daily operation of junior staff to ensure support for office operation is being well-maintained and provided fairly to all office users- Standardise and improve efficiency of internal office management processes- Assist the Office Manager in recruiting and deploying junior admin staff (receptionist, office assistants, drivers, etc. according to local needs)- Training new office management team members- Performance management of direct reports- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
REQUIREMENTS:
Knowledge, skills, and abilitiesEducation- Bachelors degree requiredLanguage- Fluency in spoken and written English, proficiency in Arabic is an advantageOverall Experience- 5+ years experience of providing office services in a professional services environment, or equivalent internal experienceSpecific Skills- Experience with a professional services firm preferred- Prior people management/team lead experience preferredKnowledge and Skills- Extensive knowledge of associated computer software (e.g. Microsoft Office 97 especially Word, PowerPoint, Excel, etc.)- Ability to identify problems and resolve them- Ability to make decisions without prior reference- Clear and concise communications at all levels- Strong managerial presence- Ability to work accurately whilst under tight time constraint and high-quality standards- Knowledge of the Firms supply contracts2019-12-30 15:18:38 |
Apply Now |
Executive Secretary
INR7"YEARLY"
Executive SecretaryFull Time (3-5 Yrs )Delhi Overseas |
Saudi Arabia
Not Mentioned
saudi arabia
0saudi arabia
|
30-12-2019 2020-03-29Job Location : Saudi ArabiaGood Salary will be Offered.Requirement : Should have 3 years Experience as Executive Secretary Should be Located at Saudi ArabiaInterested Candidates Can Apply2019-12-30 15:06:17 |
Apply Now |
Personal Assistant to the General Manager Wyndham Garden Muscat
INR7"YEARLY"
Personal Assistant to the General Manager Wyndham Garden MuscatFull Time (1-10 Yrs )Wyndham Hotels & Resorts |
Muscat Governorate
,
Not Mentioned
muscat governorate
0muscat governorate
Oman
Not Mentioned
oman
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07-01-2020 2020-04-06Wyndham Hotels & Resorts is now seeking a Personal Assistant to the General Manager to join our team at the Wyndham Garden Muscat location in Muscat,Oman. Job Summary The Personal Assistant to the General Manager will provide exceptional administration support to the General Manager. He / She will provide secretarial support to the General Manager, follows up on deadlines, compiles surveys, reports and business plans. The role involves handling confidential information and documents. Main Duties Greets persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Opens, reads, and prepares answers to routine letters. Locates and attaches appropriate files to incoming correspondence requiring replies. Takes and distributes meeting minutes to appropriate individuals. Handles and distributes incoming and outgoing mail to the General Manager Creates and maintains computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmits information or documents using a computer, mail, or facsimile machine. Prepares letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Operates standard office equipment other than computers such as telephone, fax and photocopier. Keeps General Managers calendar constantly updated on appointment and meeting schedules. Functions as an administrative link between and among all levels of hotel employees, guests, team members and external contacts to ensure that all parties receive the relevant information. Other Duties Arranges for various meetings, takes minutes of any management meetings as they arise. Organizes business travel arrangements for the General Manager Ensures smooth operations within the executive department. Has daily organisation of all incoming mail, calls and tracing file. Supports to the General Manager with all office administration. Plans internal events and meetings. Evaluates guest questionnaires / supervises Customer Satisfaction Tool. Acts as an internal mediator between departments. Prepares and coordinates VIP arrivals etc. Organises travel arrangements for the General Manager. SKILLS & COMPETENCIES Excellent verbal and writing communication skills Excellent Organization and planning skills Detail oriented Knowledge of hotel operations Helpful attitude Strong Computer literate Ability to follow instruction Working well under pressure Alongside these key competencies, the incumbent of the role will be required to demonstrate the fundamentals of the companys Count on Me! Service culture to be responsive, respectful and deliver a great experience. Minimum Requirements A minimum of 2-4 years experience in a similar capacity at any 5 star international hotel. Preferably experience in a branded international hotel chain Assertive, organised and punctual Fluent in English. Initiative, discretion and judgement of a high order with the ability to maintain confidentiality. Pleasant, tactful and approachable personality. Self-motivated, reliable and willing to work flexible hours. Demonstrated high level computer literacy skills, word processing packages and various computer applications. COMPANY OVERVIEW: Wyndham Hotels & Resorts is the largest hotel franchisor in the world and a leading hotel management company. We stand 20 brands strong across 9,000 hotels in more than 80 countries, and we offer the most diverse collection of hotel experiences in the world. Our iconic brands, united by the richest and simplest rewards program in the business, make hotel travel possible for all. Our hotel owners are the stewards of our brands, and together, we champion everyday travelers. We believe guests deserve great experiences, and our robust portfolio--distinguished by our leading economy and midscale brands--delivers just that. We are AmericInn® by Wyndham, Baymont® by Wyndham, Days Inn® by Wyndham, Dazzler® by Wyndham, Dolce Hotels and Resorts® by Wyndham, Esplendor® Boutique Hotels by Wyndham, Hawthorn Suites by Wyndham®, Howard Johnson® by Wyndham, La Quinta® Inns & Suites, Microtel by Wyndham®, Ramada Encore by Wyndham, Ramada Worldwide® by Wyndham, Super 8® by Wyndham, The Trademark Collection® by Wyndham, Travelodge® by Wyndham, TRYP by Wyndham®, Wingate by Wyndham®, Wyndham Garden®, Wyndham Grand® and Wyndham Hotels and Resorts®. Headquartered in Parsippany, N.J. with offices around the globe in London, Shanghai, Buenos Aires, Dubai and more, Wyndham Hotels & Resorts employs approximately 15,000 team members worldwide. Our Company is an Equal Employment Opportunity Employer. Job Location: Wyndham Garden Muscat, Plot 41, Al Khuwair, Muscat, N/A N/A Employment Status: Full-time2020-01-07 00:22:46 |
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