Executive Legal Secretary (Bilingual) - 1103618

Al Tamimi & Company
  • Executive Legal Secretary (Bilingual) Jobs in Dubai - 1103618

    Al Tamimi & Company
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Job Description

We are looking for a Bilingual Executive Secretary (Arabic and English) for our office in the Dubai International Financial Centre (DIFC) This individual will be responsible for providing secretarial, clerical and administrative support to lawyers in order to ensure that services are provided in an effective and efficient manner

Specific duties will vary considerably according to specific needs of the office and or department

These include but are not limited to
- Perform tasks as Lawyers first point of contact with people from inside and outside the Firm; provide a high level of client service at all times; project and maintain a positive image
- Receive, screen and respond appropriately to telephone calls, inquiries and requests on behalf of assigned Lawyer(s) as directed by them; take accurate messages and follow up as requested by Lawyer in order to ensure client enquiries are dealt with promptly and professionally
- Deal with Lawyers incoming email, faxes and post as appropriate
- Liaise with clients and other staff in compliance with Lawyer's requests
- Organise and manage Lawyers schedule, review schedule with Lawyer on a daily basis, make and confirm appointments on their behalf and keep Lawyer informed of daily agenda Reschedule as requested
- Liaise with Administration Coordinator in regards to Lawyers travel and accommodation arrangements
- Take dictation for assigned Lawyer, perform typing and transcription of documentation as required
- Compose and type letters, memos, correspondence and reports as requested by Lawyer(s)
- Maintain and update assigned Partners files to deal efficiently with paper flow and organization and storage of paper work, documents and computer-based information
- Participate in the billing process
- Perform other work related tasks as required

Reporting to Team LeaderRequirementsPrevious experience
- Previous legal secretarial experience
- Experience in dealing in both English and Arabic in a business setting
- Experience working in a professional services firm is an advantage

Specialist knowledge
- Excellent working knowledge of MS Office, Outlook and Internet browsing
- Sound knowledge of office procedures
- Working knowledge of record-keeping techniques
- Fast typing speed in English and Arabic is required

Other Skills
- Excellent verbal and written communication skills in English and in Arabic
- Strong interpersonal skills with an ability to build relationships with most senior executives
- Good problem solving and decision-making skills
- Exceptional organizational skills

Language Skills
- English and Arabic
- Previous translation experience is required

Current Residence UAE only

Profile Summary

Type:Company Job

Role:Executive Legal Secretary (Bilingual)

Industry:Advertising/ PR/MR/Events

Function:IT Software - Mobile

Deadline:15th Jul 2020

Company Profile

Al Tamimi & Company is the largest and most dynamic non-affiliated law firm in the Middle East with 13 offices across 7 countries and comprising 270 lawyers.
Over the years we have advised, and continue to support, government, government-owned entities, local, regional and international companies, banks and financial institutions along with both international and regional law firms.
Our core strength is our people and the diversity of their experience and local knowledge. Our reputation for excellence and regional experience extends beyond our network of offices in Dubai, Abu Dhabi, Sharjah, Kuwait, Qatar, Saudi Arabia, Jordan, Iraq and Oman. As a firm, our ability to practice local law in each of these jurisdictions and the ability of each of our licensed litigators to have rights of audience before local courts is a unique strength that truly sets us apart from our competitors.

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