ExecutiveAssistant Jobs in Dubai - 2863553

Job Description

The selected candidate will be fulfilling the following roles & responsibilities

Book flights for the Managing Director, organize personal agenda, travel with Managing Director
Provide support to general services office, ensuring the correct development of personal and organizational issues
Managing requests for information and monitor all actions required of, and for, dir executive
Manage, under minimal supervision, the full range of administrative functions of the office and the Director
Notify the Director all matters requiring immediate attention
Coordinate the office secretarial service, Distribute special tasks for office staff and filter matching the Director
Assist in the development of systems and administrative processes
orients new employees in administrative procedures and practices relevant by needs
In charge of quality control function for outgoing documents; review and editing of texts in accordance with the format, grammar, punctuation and style
Responds to a variety of correspondence and other communications; Uses MS Word to produce diverse and complex reports
Providing assistance in coordinating various activities (meetings, training, special projects and events)
Assist in preparation of presentation materials using appropriate technology and software
Performs a variety of administrative tasks (eg Organizing meetings, reservations, orders for equipment, etc) Including the preparation or processing of documents and administrative requests (eg travel, reimbursement of expenses, visa applications, etc)
Being available at any time of day or night to complete tasks or provide feedback
Management purchases of personal items or business
Maintain perservao goods used
Organise meetings and local events, dealing with the logistics of these events through various consultations with the coordination and participants, providing premises, equipment and other resources
Manage agenda of the Director
Maintain organization of files and work environment
Having a close relationship with all areas of the company and a variety of issues when related to Director
Maintain a high level of confidentiality, discretion and professionalism
Maintain control policy documentation and files both physical and electronic