Head of Operations - 3431919

Taaleem
  • Head of Operations Jobs in UAE - 3431919

    Taaleem
  • 1 - 10 Years
  • UAE
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3431919

Job Description

Job Purpose

Manage, lead and direct all teams across multiple schools, that deal with sitefacilities, finance, and operations

Manage all associated areas to maintain high levels of health, safety and security

Support the Chief Operating Officer to develop the business in line with the strategic platforms; Growth, Operational Excellence, Developing our People, Customer Endorsement

Key Relationships (Internal and External) Principals, Heads of Schools, Central Office Finance, Operations & Procurement Departments, Facilities Manager, HR Business Partners, Accounts, Third Party Suppliers, Parents, Regulatory Bodies

Key Accountabilities

Staff Management

Develop and maintain effective partnerships and engage in positive communication with all staff, senior leaders and the Principal

Provide leadership for Facilities Management teams

This includes ensuring they adhere to their accountabilities and KPIs, supporting their professional development, conducting appraisals, and addressing performance issues

Ensure adherence to Taaleems policies and procedures and ensure all supervised staff do as well

Business Development

Increased revenue generation in line with agreed targets and improved quality of provision across the following

External Extracurricular activities and rentals

Catering

School Uniforms

Transportation

Finance

Support the Operations Assistants with finance related tasks within the school

Ensure financial deadlines and accountancy rules and regulations are met as per the standards set by Central Office

Assist with financial audits and any related queries

Handle queries and complaints as and when these are escalated by either the Facilities Managers or Operation Assistants

Purchasing and Contract Management

Provide oversight of service related contracts, which includes ensuring providers deliver services per their contract and confirming to Central Office Head of Operations that all services are rendered as required

In collaboration with school staff, assist in the purchase of local supplies and services as required

Purchases must adhere with the Taaleem Procurement Policy

Ensure schools provide Central Office Procurement with any requested documents in a timely manner to facilitate the payment of any monthly invoices

Take responsibility, within the limitations of the school budgets, for the proper upkeep of all school furniture, fixtures and fittings and report back to the Central Office Head of Operations or delegated person over any issues that may require repair andor replacement so proper funding can be plannedallocated in advance whenever possible

Monitor security, group cleaning, catering, and other relevant contracts to ensure efficiency, effectiveness and value for money

In coordination with Central Office Procurement, prepare any tender documents for renewal or any contract changes

Responsible for the letting of school premises to outside organizations and school staff, and for the development of all school facilities for out of school use with particular reference to the local community

Work in conjunction with the schools on short (immediate), medium (up to and including summer works) and long-term (3-year cycle) maintenance and improvement requirements

This includes creating a rolling program of maintenance comprising of decoration, renovationupgrades and repairs In addition, judicious use of the schools maintenance budget for minor repairs as well as regular improvements requires proactively seeking the views and vision of Central Office Operations

Health and Safety

As lead health and safety officer, ensure that all aspects of the all schools within the cluster meet exceed all related requirements stated by Taaleem, government authorities, and the school

Any concerns andor improvements should be immediately reported to the Facilities Managers ( related matters)

Support the schools andor their delegates with the administration of the Crisis Management and Reporting protocol ifwhen required

Track accidents and injuries at all schools Lead efforts for changes improvements to any grounds, building, equipment, andor facilities that may have caused or contributed to accidents or injuries Report such occurrences and remedies to the either the Central Office Head of Operations and Facilities Managers

Ensure adequate and proper signage related to health and safety are in place

Ensure effective and safe transportation is provided This includes school bus transportation and Taaleem drivers as applicable

Ensure all relevant policies related to H&S are up to date and adhered to

Compliance

Ensure that buildings and premises comply with all requirements of the Ministry of Health and Safety

Regulations, Municipality, Civil Defense and other Governmental bodies including the education regulator

Ensure security, cleaning, and contracted staff such as canteen, clinic, and lifeguards have the correct government documentation in place (ie occupational health cards) to be authorised to work in the school Advise either the Operations Assistants or Facilities Managers and address any gaps immediately

Be able to provide copies of all facilities maintenance and other school services contracts to authorities as and when required

Ensure all schools are prepared for an inspection from Government transportation authorities demonstrating full compliance with government requirements per the Central Office Operations issued checklist

Ensure compliance with Taaleem policies and procedures, and that all employees are trained in and familiar with relevant policies and procedures including, procurement and health and safety

Responsible for regulatory and legal compliance in Operations, and all relevant Government authorities

Energy Conservation

Report and advise on matters relating to energy use (such as coolingheating levels throughout the buildings; pool; gymnasium etc) Ensure all schools are aware of energy conservation of both energy and water and actively encourage such conservation by serving as the schools conservation lead (eg switch off lights, control water and AC)

Put forward and undertake initiatives that will bring about the reduction in utility bills whilst ensuring the standards of the all schools are maintained andor improved

Key Performance Indicators

Increased revenues via third party contracts

Increased quality of provision via third party contracts

Expenditures managed within budget parameters

Number and severity of breaches to established operational (including health and safety) protocols per

Taaleem and school-based policies and procedures

Number of stakeholder complaints and ability to effectively resolve complaints when reasonably expected

Buildings and grounds cleaned and maintained to a high standard monitored through feedback from routine visits from Central Office


REQUIREMENTS

Person Specification

Education Bachelor Degree or Industry Related qualification at similar level

Experience Minimum 3 years experience in similar role (eg facilities, procurement) ideally in an Educational

Institution or related service provider Industry

Competencies Team management, operations management and compliance experience, working with regulatory bodies, strategic planning and business development, strong IT skills and logistics

Attributes Outstanding interpersonal skills and communication skills Ability to problem solve and support staff with complex issues

Empathic to all staff and supportive to overcome problems that affect personal circumstances

Visionary in terms of the development of systems and structures yet attention to detail on day to day operational tasks

Profile Summary

Type:Company Job

Deadline:14th Feb 2025

Keyskills

Head of Operations

Company Profile

Taaleems main activity is the development and management of early childhood, primary and secondary schools. With quality at the forefront of our offering, we tailor each project to answer the specific educational requirements of a wide range of families by offering top international curricula including British, American, the International Baccalaureate and our custom early childhood programme.
Taaleem, which means education in Arabic, is committed to inspiring students and helping them to identify and develop their passions and talents. We only recruit the best international teachers who are capable of delivering our international curricula in a creative and engaging manner.
Taaleem is seeking to raise the educational standards in the region. The combined experience of its core team of senior education leaders in international education policy, operations and global management best practices means Taaleem is well positioned to ensure the creative of truly exceptional schools that satisfy the most comprehensive and exacting education developmental requirements.



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