HR Officer - GEMS Founders School - 3431445

  • HR Officer - GEMS Founders School Jobs in Dubai - 3431445

  • 2 - 3 Years
  • Dubai (Dubai)
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Job Description

About the Role The latest addition to the GEMS Founders Family is now opening in the heart of Dubai Sustainable City, Al Waha Teaching the National Curriculum for England, our new campus will continue its legacy as one of the most sought after value-for-money schools in Dubai Join GEMS Founders, Al Waha and join our family of professional teaching staff, delivering a technology infused curriculum

We aspire to hire a top quality team of staff across Education and Non Education jobs This school is planned to have mixed staffing to include Western trained and Non Western trained Teachers (including Arabic and Islamic Studies)

In line with GEMS Talent strategy, we are keen to hire members of staff to key leadership and non-education administration roles from within the network of GEMS Education Listed below are the two sets of vacancies and linked job reference numbers

Human Resources Officer (February 2020 Appointment)

From February 2020 we are seeking to appoint an experienced HR Officer preferably with experience in a new school operations setting and associated staffing processes This includes Recruitment, Onboarding, Employee Relations and the full employee life cycle

The position directly reports to the PrincipalCEO and functionally to P&O Business Partner

The HR Officer will manage and support day-to-day operations of the Human Resources office in the School along with the administration of human resources policies, procedures and programmes The incumbent will provide support and advice in the various human resources functions, which include recruitment, staffing, employee engagement and employee relations

Key accountabilities

The School HR Officer will be the first point of contact for all school staff on all HR matters; duties will cover the full spectrum of the employee life cycle

Recruitment and On-boarding

- Provide support to the PrincipalCEO in the recruitment of all school based positions
- Liaise with corporate HR recruitment team for teaching positions, complete all administrative tasks related to the teacher recruitment process
- Manage the full process for the recruitment of non-teaching positions including advertising, shortlisting and screening candidates, setting up interviews and communicating with candidates throughout the recruitment process
- Prepare employment contracts using DAX in compliance with GEMS policies and procedures and UAE Labour Law regulations
- Coordinate the preparation of the Ministry of Labour offer letter and employment contract process with the school designated Government Relations staff member
- Liaise with the travel department to book travel for new employees and maintain regular communication with new hires, including sending Welcome Email and Handbook and answering questions, conduct new hire inductions
- Process new hire forms including bank account forms, medical insurance, business card and access card requests
- Design and conduct new employee orientations to explain school policies, compensation and benefit programs

HR Operations support

- Manage and support day-to-day operations of all HR related matters in school Manage the administration of HR policies, procedures and programs
- Provide advice, assistance, and follow-up on school policies, procedures and documentations
- Manager employee filing system maintaining up-to-date soft copy and electronic versions for all school employee Ensure files contain all relevant information and are maintained in an organised manner
- Administer and explain benefits to employees, serve as liaison between employees and insurance carriers
- Produce NOCs, salary certificates and salary transfer letters using DAX, in English and Arabic as required on a timely basis
- Develop and maintain HRIS database, employee files and records
- Update employee handbook as required
- Support ERP project team with input on HR systems, policies and requirements
- Track approval process for all processes wherever other departments signatures are required, ore when DAX system approvals are required
- Run reports from DAX as required by school management, or when specified by the HR Area manager HR Cluster Lead, or other areas of the business on a timely basis
- Draft routine correspondence, letters and memos as required by management
- Assist and prepare statistical summaries and reports for school and GEMS Corporate office
- Attend staff meetings and serve on committees as required
- Engage with other School HR Officers in a productive and solutions-focused manner, sharing best practice ideas and positive ways of working
- Complete any ad-hoc HR project work as and when required

Employee Relations

- Coordinate the resolution of specific policy-related and procedural problems and inquiries
- Perform specific researchinvestigation into employee relations issues as requested and directed by Management
- Provide support to HR Area managers and HR Cluster leads as required for all employee relations matters
- Advise school management and staff on UAE Labour law regulations and compliance
- Be the first point of contact for all employees on employee relations issues
- Act as a counsellor to employees as and when required
- Be a positive role model for all school employees, acting as an employee engagement champion in school


- Manage the separations process from start to finish will all employees following resignation or termination
- Provide Principal with guidance on Labour Law regulations in regards to separations processes
- Liaise with employees identified as leavers to collate exit documentation required and to coordinate clearance procedures
- Conduct an exit interview (online and face-to-face) with all leavers, gather exit interview data on a regular basis and present this to the Principal for review

Profile Summary

Type:Company Job



Salary:As per Industry Standards


Deadline:13th Feb 2025

Company Profile

Industry Education, Training Institutes & Academic Research (Schools)

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