Personal Assistant - 3432459

  • Personal Assistant Jobs in Abu Dhabi - 3432459

  • 4 - 9 Years
  • Abu Dhabi - United Arab Emirates
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Job Description

We are looking for Personal Assistant for Abu Dhabi, UAE

Job Purpose
To offer full administrative support to the Divisional President of the company and manage the office environment

Key Accountabilities
Manage coordinate and maintain calendar of Divisional President including appointments, meetings and travel
Responsible for organizing of internal and external meetings on behalf of the Divisional President ensuring all necessary requirements are made eg meeting venue, equipment, presentations, prepare agendas
Provide executive and administrative support to Divisional President
Responsible for organizing Divisional President travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses
Monitor and respond to incoming communications (including complaints) to Divisional President office including phone calls, emails and walk ins, ensuring correct department distribution
Secretarial support for meetings as and when required by the Divisional President, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments Writing and distributing comprehensive minutes and action points to all members post meeting
Drafting and writing high quality reports and presentations, as required by the Divisional President
Responsible for managing Divisional President personal drivers daily schedule in line with Divisional President daily requirements
Arrange Central Office and Senior leadership events
Preparing meeting agendas, recording meeting minutes, collating board reports and presentations
Communicate meeting reminders and board reports with relevant Board and Committee members including their Assistants
Confirm meeting venues, arrange refreshments as well as creating and distributing comprehensive
Minutes including board resolutions to all members post meeting
Work closely with HR and Central Office staff to ensure that office policies and procedures are adhered to Managing the Central Office health, safety and security

Profile Summary

Type:Company Job

Eligibility:Diploma, Any Graduation.

Industry:Oil & Gas / Petroleum

Function:Secretary / Front Office / Personal Assistant (PA)

Deadline:15th Feb 2025

Desired Candidate Profile

Personal Assistant

Company Profile

Not Mentioned

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